## **Trustees’ Annual Report for the period**
## **From 1 April 2023 To 31 March 2024**
## **Charity name: The Heritage & Cultural Exchange**
## **Charity registration number: 1174349**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the
purposes of the charity
as set out in its
governing document|Para 1.17|To advance the education of the
public in the history and heritage of
Wales, in particular in the social,
cultural and economic history of
Cardif docklands and the
surrounding area in particular but
not exclusively by providing an
educational resource of historical
material on the history and heritage
of the area and creating
opportunities for people to learn
about the history and heritage of
the area.|
|Summary of the main
activities in relation to
those purposes for the
public beneft, in
particular, the
activities, projects or
services identifed in
the accounts.|Para 1.17
and 1.19|Progress continues in the sorting
and recording i.e. cataloguing of the
collection. The online archive has
proved successful with the public.
Indexing to the Glamorgan Archive
data base continues at a slow pace.
Whilst almost all of the collection
has been digitised we continue to
receive new contributions from the
public,which needsto be digitised|
and as we catalogue we unearth material that also needs to be digitised. Currently a focus on the oral history tapes, summarising and using, has shown the poor quality of sound on some of them. Methods to improve the sound and allow fuller public access are being sought. In fulfilling its duties to meet the public benefit we have developed productive partnerships. With Glamorgan Archives, Cardiff University school of journalism, and Cardiff Museum. We have recently developed a working partnership with the Royal British Legion and DARPL [Diversity and Anti Racist Professional Learning} an initiative from the Welsh government. We have conducted a series of visits to schools where we have presented information on the history of Tiger Bay and had productive discussions with the pupils and teachers. HCE were invited to the 25[th] anniversary celebrations of devolution held at the Senedd. We hosted a delegation from Birmingham, Alabama, USA. Conducted a “walk & talk” learning experience with a group of educationalists from New Zealand. Hosted a conference Black History from Local Perspectives where delegates came from across the UK. Used our archival material to give historical background to a Jazz festival held at the Wales Millennium Centre.
||||
|---|---|---|
|Statement confrming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public beneft|Para 1.18|The Heritage & Cultural Exchange
has regard to the guidance issued
by the Charity Commission on
public beneft by:
• Prioritising the protection and
storage of archival materials to
ensure future use.
• Prioritising our work with schools
and the development of teaching
materials
• Publicising the fact of their
existence at local events and
encouraging local participation|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38|We are not in a position to make
grants|
|Policy on social
investment including
program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|Volunteers play a critical role in the
organisation. Trustees and
members of the steering committee
give a lot of time and energy. Our
volunteers have been involved in a
range ofactivities,includingwith|
other organisations, sharing their knowledge of Tiger Bay. Volunteers also play a vital role in supporting the reputation of HCE Other and spreading, via word of mouth, activities and events.
**Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to
society as a whole.|Para 1.20|Projects during the year included
Producing and exhibition for the Pier
Head Building – a prestigious
building in Cardif Bay.
Producing and publishing 5
podcasts.
Organising and hosting visitors from
the USA and New Zealand.
Giving presentations to a range of
organisations including, Manchester
University, the University of Bangor
Hosted a conference Black History
from Local Perspectives where
delegates came from across the UK.
Used our archival material to give
historical context and background
to a range of events including TV
programmes and a Jazz festival held
at the Millennium entre,
Produced digital touchscreen kiosk
display for Norwegian Church and
Cardif Harbour Authority featuring
the history of Tiger Bay and the
Docks.
Visited all the local primary schools
to talk/present to children.
Represented HCE at various
functions.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Achievements against objectives set Para 1.41
|Performance of
fundraising activities
against objectives set|Para 1.41|Fundraising has taken the form of
applying for public sector grants.
Fundraising continues to be
problematic.
We have been successful in being
awarded some small grants but
unsuccessful in other larger grant
schemes.|
|---|---|---|
|Investment
performance against
objectives|Para 1.41|N/A|
|Other|||
**Financial Review**
|Review of the charity’s
fnancial position at the
end of the period|Para 1.21|Satisfactory.|
|---|---|---|
|Statement explaining
the policy for holding
reserves stating why
they are held|Para 1.22|At present, we are not in a position
to hold reserves|
|Amount of reserves
held|Para 1.22|0|
|Reasons for holding
zero reserves|Para 1.22||
|Details of fund
materially in defcit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|The charity is at present not in a
position to generate all its own
funding requirements and is reliant
of grant income. A fundraising
strategy has been developed for
the future.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|The majority of funding to date has
come from National Lottery
Heritage Fund. Support has also
been received by way of donation
from the Open University and
project funding from Cardif
University, Senedd Commission.|
|---|---|---|
|Investment policy and
objectives including
any social investment
policy adopted|Para 1.46||
||||
|---|---|---|
|A description of the
principal risks facing
the charity|Para 1.46|A risk register is in place and
monitored regularly. It lists 6 main
risks:
Work to complete organising
and recording detailed
information on collection not
completed.
Lack of volunteers to undertake
tasks needed.
Lack of digital skills and digital
safety awareness amongst
volunteers
Copyright issues
Loss or lack of focus
All are monitored and mitigating
action instigated as needed|
|Other|||
**Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing
document
(trust deed, royal
charter)|Para 1.25|Foundation Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated
Organisation|
|Trustee selection
methods including
details of any
constitutional
provisions e.g. election
to post or name of any
person or body entitled
to appoint one or more
trustees|Para 1.25|Election to post by exiting trustees|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the
induction and training
of trustees|Para 1.51|The Heritage & Cultural Exchange
follow the guidance provided by the
WCVA in terms of the recruitment
and support needs of trustees.|
|---|---|---|
|The charity’s
organisational
structure and any
wider network with
which the charity works|Para 1.51|In addition to the Trustees, The
Heritage & Cultural Exchange has a
steering committee including
individuals with expertise and
knowledge in the areas relevant to
The Heritage & Cultural Exchange.|
Relationship with any related parties Para 1.51 **none** Other
## **Reference and Administrative details**
|Charity name|The Heritage & Cultural Exchange|
|---|---|
|Other name the charity
uses|Tiger Bay and the World|
|Registered charity
number|1174349|
|Charity’s principal
address|Butetown Community Centre
Loudoun Square
Cardif
CF10 5JA|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Ofce (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Gaynor
Antoinette
Legall|Chair|||
||Trevor Godbold|Treasurer|||
||Chantelle
Haughton||||
||Dr Linda
Mitchell||||
||Rebecca
Eversley||||
||Jeremy Grant
Rees||||
||Susan Edwards||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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Corporate trustees – names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not**
**for whole year**|||
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**----- Start of picture text -----**
Type of Name Address
adviser
Name of chief executive or names of senior staff members
(Optional information)
**----- End of picture text -----**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
Other optional information
**Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair, etc)**
**Date**|Gaynor Legall|Gaynor Legall||
|---|---|---|---|
|||||
||Gaynor Legall|||
|||||
||Chair|||
||12/3/2025|||
||12/3/2025|||
**The Heritage & Cultural Exchange 1174349 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01 April 2023 31 March 2024
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||
|---|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**||**Restricted**
**funds**
**to the nearest £**
**49,000**
**14,573**
**63,573**
**-**
**-**
**-**
**63,573**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**160**
**995**
**49,000**
**3,110**
**1,154**
**14,573**
**2,000**
**70,992**
**-**
**-**
**-**
**70,992**||**Last year**
**to the nearest £**|
|Donations|**160**||||||||**35**|
|Image Use|||||||||**2,951**|
|NLW|**995**||||||||**-**|
|Cash Sales|||||||||**1,250**|
|HLF Grant|||||||||**-**|
|Univ Wales|**3,110**||||||||**20,765**|
|Interest|**1,154**||||||||**17**|
|Rugby|||||||||**7,107**|
|Cdf BayHeritage screens|**2,000**||||||||**1,500**|
|**_Sub total_**_(Gross income for_
_AR)_|**7,419**||||||||**33,625**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**||||||||**-**|
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||**7,419**||||||||**33,625**|
|||||||||||
|NLW|**795**||||||**795**|||
|Rent + Rates|**5684**||**633**||||**6317**||**6,753**|
|Stationery|**269**||**72**||||**341**||**141**|
|Website|**157**||||||**197**||**235**|
|Broadband|**252**||||||**270**||**230**|
|Software|**98**||||||**98**|||
|Accounting|||**100**||||**100**|||
|Misc|**519**||||||**519**||**403**|
|Bank Charges|**77**||**65**||||**142**||**144**|
|Equipment|**318**||**24**||||**342**||**75,815**|
|Repairs & Renewala|48||||||**48**|||
|RugbyCodebreakers|||**37112**||||**37112**||**-**|
|Consultants|||**7394**||||**7394**||**-**|
|Un Wales|||||||||**9,660**|
|Insurance|**189**||||||**189**||**-**|
|**_Sub total_ **|**8,406**||**45,458**||||**53,864**||**93,381**|
||||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**973**
**973**
**54,837**
**16,155**
**41,714**
**57,869**|||
|**A4 Asset and investment**
**purchases, (see table)**|||**485**|||||||
|**COMPUTER**|**488**||**485**||**-**|||||
|**printer**|**-**||||**-**|||||
|**Audio**||||||||||
|**_Sub total_ **|**488**||**485**||**-**|||||
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||**45,943**
**17,630**|||||||
||**8,894**||||||||**93,381**|
|||||||||||
||**- 1,475**||**17,630**||**-**||
**16,155**||**59,756**|
||||||**-**||||**-**|
||**12,517**||**29,197**||**-**||**41,714**||**101,470**|
||**11,042**||**46,827**||**-**||**57,869**||**41,714**|
CCXX R1 accounts (SS)
26/02/2025
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
**B2 Other monetary assets**
**B5 Liabilities**|**Paypal**
**Details**
**Audio**
**Details**
**2 x Laptops**
**Brother MFC-J6930W**
**Details**
**_Total cash funds_**
**Details**
(agree balances with receipts and payments
account(s))
**5 x Computers**
**Brother DCP-J572DW**
**Details**
**Unity Trust Bank - current**
**Unity Trust Bank - savings**
**2 x MacBooks**
**PC & monitor**
Signature|**Unrestricted**
**funds**
**to nearest £**||**Restricted**
**funds**
**to nearest £**||**Endowment**
**funds**
**to nearest £**|
|||**5,544**||**46,827**|||
|||**5,498**|||||
|||**-**|||||
|||**11,042**||**46,827**||**-**|
|||OK
**Unrestricted**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Unrestricted**
**Restricted**
**Restricted**
**Restricted**
**Restricted**
**Restricted**
**Unrestricted**
**Fund to which**
**liability relates**
Print Name||OK
**Restricted**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Treasurer||OK|
|||||||**Restricted**
**to nearest £**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**Cost (optional)**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**Cost (optional)**|
|||||||**470**|
|||||||**200**|
|||||||**893**|
|||||||**80**|
|||||||**290**|
|||||||**2,722**|
|||||||**488**|
|||||||**-**|
|||||||**Amount due**
**(optional)**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
||||||||
|||Trevor Godbold||Treasurer|||
CCXX R2 accounts (SS)
26/02/2025
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
Charity Name The Heritage & Cultural Exchange
**Report to the trustees** Charity Name The Heritage & Cultural Exchange **On accounts for the year Charity no** 1174349 31 March 2024 **ended (if any) Set out on pages** 1,2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:**[M.A. Field ] **Date:** 20 /02/2025 **Name:** M. A. Field
**Relevant professional** B.A. COM **qualification(s) or body**
**Oct 2018**
1
**IER**
## **(if any):**
**Address:** 4 Dulwich Gardens Cardiff CF5 1SE
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of** None **any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**