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2021-11-30-accounts

Men In Sheds Bedford: Trustee Report Autumn 2018

Name: Men In Sheds Bedford
Charity Commission
Number		 1174339
Address Ampthill Road Bedford. MK42 9HE

The charity is overseen by five trustees that meet several times a year; and the operation running of the charity is done by a management committee, who meet monthly.

Three of the appointments to the role of trustee are by Ex officio from election by the members of Men In Sheds Bedford at the Annual General Meeting (Chair, Treasurer, and Secretary). Two Trustees have been appointed by the AGM in November 2020. Note that, committee members stand for a year, and trustees will stand for three years.

Appointments to the Management Committee are made during the AGM (last one in November 2020). Other individuals may be co-opted by the management committee, to the management committee, during the year when necessary.

Trustees:

Steve Conway (Chair) Jeremy Honner (Treasurer) -sadly passed away in 2021 Frank Dutton (Secretary) Warwick Holden Stephen Clare

Management Committee:

Management Committee:
Stephen Conway Chairman
JeremyHonner/Ken Buckles Treasurer
Frank Dutton Secretary
Stephen Clare
Warwick Holden
Barry Richardson
Fraser Young
Richard Warmsley
Ken Baddley

For the Charity, the major event of the past year has been that the charity has secured the use of a new area in the main building (next to the Workshop area in the Annex). This has been made possible by Bedford Council. The area needs refurbishment; however, we have already secured two grants for this purpose. The first milestone is the replacement of the flooring to create a safe area for members to access, and it is planned that this will take place in December 2021 (and was finished in the first week of December 2021).

The charity’s work is about providing an environment for people (specifically older men, but not exclusively) to meet, to talk, to undertake personal and group projects and hobbies, as well as

projects for the wider community. These projects are mostly around practical engineering skills involving woodwork, metalwork, computers, model trains, and other related activities. Since the outbreak of COVID in 2020, face to face meeting have been limited due to the government guidelines (which have ranged from no contact, to limited outdoor contact, to limited indoor contact). However, throughout the restriction, we have run bi-weekly Zoom session most weeks, along with an active unmoderated WhatApp chat group. This year we have undertaken a group project of building Christmas trees (from recycled timber) to display at the Kempston Town Christmas Lights switch on event. The plan was to attend the event on the 7[th] December with a stall to display the trees, and hopefully raise our profile and raise some funds; unfortunately this was cancelled due to bad weather.

In the past, we made group trips to places of interest to the group, and we also general social gatherings such as Christmas Lunches and Barbeques; but obviously this has been curtailed by COVID guidelines since 2020, although we hoped to run an event in December 2021, this too had to be cancelled due to COVID.

We have continued to try the teaching and the learning of new skills (specifically, using tools and machines for woodworking and other materials; and information technology, computers, phones, tables, and software) but this has been quite limited as we have not been able to provide any close working in the last eighteen months. Starting in November 2021, we have restarted the training and safety assessments, so new members can use the power tools in a safe manner.

Finally, we have, in the last few months, provided weekly session, where two gentlemen with Alzheimer can visit and have one-to-one support for a few hours. This is part of a scheme where we evaluate if we can provide any assistance the care of people who are suffering from this condition.

We raise funds primarily from members subscriptions. Currently these are ten pounds to join, and a monthly subscription of four pound a month by standing order. Although we operate a scheme were no one will be excluded from the charity if they cannot afford this amount.

In addition, we have obtained several grants for specific purposes, such as a new lathe, air filtering equipment, grinding wheels, pillar drill, and a new table saw. In the past we have had a few grants that have provided money for the general running of the charity. Last year, and this year, we have received two grants from local councillors to purchase a new table saw. We have also secured two grants for refurbishment of the new Craft Area.

Finally, we raise some money from using donated items (mostly wood) and receiving donations from items that the members have made.

Achievements for November 2020 – December 2021

Obtaining the area from the council to expand the physical space Obtaining two grants for refurbishment of the (new) Craft Area Buying a new table saw (with two grants from the council, one last year, and one this year)

A major group effort to restore the garden area next to the workshop to a nice area for all occupants of the Bedford Arts and Craft Centre to sit and enjoy.

Events for November 2020 – December 2021

Presentation for the local Quakers

Group Activities for November 2020 – December 2021

A major group effort to restore the garden area next to the workshop to a nice area for all occupants of the Bedford Arts and Craft Centre to sit and enjoy. A team of members cleaned and made COVID safe the workshop several times

Other Notable Achievements for November 2020 – December 2021

An articles in Carers in Bedfordshire, highlighting the charity and how it has benefited one of our members who is a full time carer.

Agreement from the council to take over an area in the main Art and Craft building for the charity

Despite COVID, support from the members has been solid, with six new member joining, keeping our membership numbers consistent.

A second grant from a local councillor, allowing us to place and order for a new table saw.

Two grants from charities to allow us to start refurbishing the new Craft area in the main building.

Organisation Objectives – By the end of 2022 we aim:

Current Financial situation (as of December 2021)

Current Balance in Bank Account 12691
Current Petty Cash 176
Main Charity Reserve 2000
Craft Area Reserve 3000
Insurance Reserve (to date) 250
Saw Bench Grant 1089
Grant for Craft Centre CF 3000
Grant for Craft Centre MC 2418
Nett Balance of unallocated funds 1110

Overview of Accounts for Men In Sheds Bedford December 2020 till November 2021

The financial year runs from the 1[st] of December till the 30[th] November.

The charity has one bank account with Barclays and a petty cash pot. We are currently keeping a reserve of £2000 for the charity, which is ringfenced in the main bank account.

Income is largely by the members from a monthly standing order (some members choose to contribute more than the basic amount for monthly subscriptions). In addition, we raise money from a joining fee, a donation for work we undertake (mostly small woodworking projects of late) and sales of items we have made (or refurbished). Also, some small amounts from Amazon charities.

Our expenditure is fundamentally our insurance and the cost of our internet (from Plusnet), along with tool replacements such as saws and saw blades etc. We also have some software costs, which has recently just been the cost of hosting our website.

We have two projects ongoing at the time of this report.

One was the replacement of our table saw, which was covered by two grants from local councillors (one carried over from last year, and one from this year). The saw has now been bought (in the December 2021, and paid for). This required a small amount of extra money above the combined grants, which the charity has covered. Obviously this is not shown on this year’s financial report, but will be on next years.

The second project is the refurbishment of the Craft Area. We have allocated £3000 of our funds to this project. In addition, we have secured two grants for this project (one from the Connnelly Foundation, and the other from Municipal Charities, which was specifically for replacing the flooring in the area). Again work has taken place in December and again expenditure will be shown in next year’s accounts.

Appendix A has the report of our finances.

Our income was £8695, and our expenditure was £1174.

After reserved funds are allocated, this leave us with a closing balance of £1110 for general use.

Appendix B has a summary of our Bank Activity

Note that there is a small adjustment as the bank account statements run from 28[th] of November 2020 to 26[th] of November 2021

Appendix C has a report on our membership payments into the bank account

Appendix D has a report on our cash activities.

Appendix E has a report on our bank activities (excluding routine monthly membership standing orders)

Appendix F has a report on the combined bank and cash accounts, detailing breakdown of the sources of income.

Appendix A: MiS Bedford Accounts Financial Year 01/12/2020 to

30/11/2020

Contributions Actual Relating to Budgeted Difference
Income 2020/21 Income
Subscriptions(70 Members) 1266 1266 1560 -294
JoiningFee(10 Members) 130 130 100 30
Catering (tea and coffee) 0 0 50 -50
Sales,Misc,and HonestyBox 256.99 256.99 200 56.99
Over Subscription 396 396 168 228
Donations 421.55 421.55 0 421.55
Amazon Europe 41.71 41.71 0 41.71
Paypal Giving 0 0 0 0
1-2-1 Contributions 15 15 0 15
Grant for Craft Centre CF 3000 3000 0 3000
Grant for Craft Centre MC 2418 2418 0 2418
Grant for Table Saw 750 750 0 750
------------- ------------- ------------- -------------
Total Income 8695.25 8695.25 2078 6617.25
------------- ------------- ------------- -------------
Red means
under budget		 Positive means
over budget
Expenditure Actual Relating to Budgeted Difference
Expenditure 2020/21 Expenditure
Tools
Tools 0 0 100 100
Spares 72 72 200 128
COVID supplies 0 0 50 50
------------- ------------- ------------- -------------
72 72 350 278
------------- ------------- ------------- -------------
Positive means
under budget
Cost Items
Insurance 2021-2022 476 476 500 24
Software Licenses 0 0 85 85
Web Hosting 0 0 33 33
UKMSA Affillation Fee 24 24 24 0
Publicity 0 0 130 130
Summer Barbeque 0 0 75 75
RunningContingency 0 0 120 120
Electical Work 190 190 0 -190
New Powered Hand drill 152 152 0 -152
------------- ------------- ------------- -------------
842 842 967 125
------------- ------------- ------------- -------------
Red means over
budget		 Positive means
under budget
Utilities
Internet 260 260 234 -26
------------- ------------- ------------- -------------
260 260 234 -26
------------- ------------- ------------- -------------
Red means over
budget		 Negative means
over budget
------------- ------------- ------------- -------------
Total Expenditure 1174 1174 1551 377
------------- ------------- ------------- -------------
Positive means under budget
Reserved Funds Actual Relating to Reserved Remaining
Expenditure 2020/21 Fund Reserved
Main CharityReserve 0 0 2000 2000
Craft Area Reserve 0 0 3000 3000
Insurance 2022-2023 0 0 250 250
Saw Bench Grant(2019) 154 154 493 339
Saw Bench Grant(2021) 0 0 750 750
Grant for Craft Centre CF 0 0 3000 3000
Grant for Craft Centre MC 0 0 2418 2418
OutstandingDebts 0 0 0 0
------------- ------------- ------------- -------------
154 154 11911 11757
------------- ------------- ------------- -------------
Current amount of
reserved funds
Current Funds Actual Relating to Balance
Funds 2020/21
Bank Account 12691 7955.25 12691
PettyCash 176.56 61 176.56
OutstandingCredits 0 0 0
------------- ------------- ------------- -------------
12867.56 8016.25 0 12867.56
------------- ------------- ------------- -------------
Overview Actual Relating to Budgeted Difference
2020/21
Expenditure 1174 1174 1551 -377
Negative means under budget
Income 8695.25 8695.25 2078 6617.25
Positive means over budget
------------- ------------- ------------- -------------
Change from 2019-2020 6994.25
Increase in Disposable funds thisyear
------------- ------------- ------------- -------------
Reserves and Restricted Funds 11757 0 0 11757
Funds that are allocated or kept for emergencies
Nett Balance 1110.56 0 0 1110.56
Money available to be spent bythe charity
------------- ------------- ------------- -------------

Appendix B: Bank Account Statements – Financial Year 01/12/2020 to 30/11/2020

Date
Start Balance
End Balance
Money In
Money Out
Adjustmentplus 13 in from Nov-Dec 2021 statement		 Date
Start Balance
End Balance
Money In
Money Out
Adjustmentplus 13 in from Nov-Dec 2021 statement		 Date
Start Balance
End Balance
Money In
Money Out
Adjustmentplus 13 in from Nov-Dec 2021 statement		 Date
Start Balance
End Balance
Money In
Money Out
Adjustmentplus 13 in from Nov-Dec 2021 statement		 Date
Start Balance
End Balance
Money In
Money Out
Adjustmentplus 13 in from Nov-Dec 2021 statement
28 Oct 26 Nov 2021 7482.79 12691.21 5572 363.58
28 Sep27 Oct 2021 7341.39 7482.79 163 21.6
27 Aug27 Sep2021 6465.99 7341.39 897 21.6
28 July27 Aug2021 6298.3 6465.99 189.29 21.6
26 June 27 July2021 6697.69 6298.3 125 524.39
28 May25 Jun 2021 6595.69 6697.69 153 51
28 April 27 May2021 6478.96 6595.69 138.33 21.6
27 March 27 Apr 2021 6378.56 6478.96 122 21.6
27 Feb 26 March 2021 6278.16 6378.56 122 21.6
28 Jan 26 Feb 2021 6126.67 6278.16 173.09 21.6
25 Dec 27 Jan 2021 5575.74 6126.67 572.53 21.6
28 Nov 24 Dec 2020 5477.34 5575.74 120 21.6
Adjustment minus 4 to last year's accounts
8347.24
1133.37
Adjustment
-4
13
Final figure
8343.24
1146.37

Appendix C: Membership Payments – Financial Year 01/12/2020 to 30/11/2020

Date StandingOrder Overpayment JoiningFee Total M29 paid yearly
M15 paid yearly
M37 paid yearly
2021
M37 paid yearly
2020
Nov-21 112 55 0 167
Oct-21 102 30 40 172
Sep-21 96 23 10 129
Aug-21 98 25 0 123
Jul-21 94 23 0 117
Jun-21 124 26 0 150
May-21 98 23 0 121
Apr-21 98 26 0 124
01-Mar 104 25 0 129
Feb-21 104 47 10 161
Jan-21 112 48 10 170
Dec-20 100 45 0 145
Cash Contributions 24 0 60 84
Dec 2020 -Nov
2021
Final figure 1266 396 130 1792

Appendix D: Cash Transactions – Financial Year 01/12/2020 to 30/11/2020

Income Expend Balance
Opening Balance on the 1st December £99.54 £99.54
Date Item Class Member ID Income Expend Balance
Dec 16.12.20 Sales of Extractor Sales M3 £40.00 139.54
UKMSA Fee M3 £24.00 115.54
Jan 06.1.21 Vinyl gloves
reinstatement		 Misc £24.99 140.53
Donation M11 Donation M11 £20.00 160.53
Quakers Donation M11 £260.00 420.53
Transfer to bank all
Petty Cash		 £20.00 400.53
Transfer to bank all
Petty Cash		 £384.53 16.00
Jun 11.6.21 Honestybox Misc Unknown £12.00 28.00
11.6.21 3 D Printing of
Plaque-		 M27 £5.00 23.00
17.6.21 Honestybox Misc M37 £6.00 29.00
22.6.21 Vacuum Cleaner Bags M8 £10.00 19.00
Jul 21.7.21 Honestybox Misc Unknown £2.00 21.00
22.7.21 Marlow Box Sales M19 £10.00 31.00
27.7.21 Annual subs Subscription M29 £24.00 55.00
27.7.21 Donation Donation M29 £1.00 56.00
27.7.21 Donation Donation M84 £1.10 57.10
27.7.21 Paid for band saw M84 £20.00 37.10
Aug 4.8.21 Donation Donation Unknown £9.45 46.55
24.8.21 Honestybox Misc Unknown £10.00 56.55
21.8.21 HonestyBox Misc M74 £10.00 66.55
21.8.21 HonestyBox Misc Unknown £2.00 68.55
Sep 13.9.21 HonestyBox Sander M32 £10.00 78.55
13.9.21 HonestyBox Donation
Chair repair		 Unknown £20.00 98.55
13.9.21 One to One One -2 -
One		 M94 £5.00 103.55
28.09.21 HonestyBox Joiningfee M95 £10.00 113.55
Oct 1.10.21 GrindingMachines Sales M84 £125.00 238.55
12.10.21 Invoice Book Misc Unknown £5.00 243.55
12.10.21 Invoice Book Joiningfee M91 £10.00 253.55
18.10.21 One to One One -2 -
One		 M3 £5.00 258.55
Date Item Class Member ID Income Expend Balance
Oct 18.10.21 MembershipFee Joiningfee M88 £10.00 268.55
18.10.21 Coffee Potts Catering Unknown £1.00 269.55
18.10.21 18v XR Cordless
Combi Drill		 M25 £152.99 116.56
Nov 2.11.21 Donation Donation M70 £15.00 £131.56
8.11.21 MembershipFee Joiningfee M92 £10.00 £141.56
8.11.21 MembershipFee Joiningfee M96 £10.00 £151.56
8.11.21 Chair Repair Donation Unknown £10.00 £161.56
16.11.21 MembershipFee Joiningfee M98 £10.00 £171.56
16.11.21 One to One One -2 -
One		 M94 £5.00 £176.56
Total Income
£693.54
Total
Expenditure
616.52
2020-2021
Balance
£77.02
Closing balance on
30/11/2021
£176.56
Subscriptions
£24.00
Joining Fee
£60.00
Catering
£1.00
Sales & Misc
£256.99
Donations
£336.55
One -2 - One
£15.00

Appendix E: Incoming Bank Transactions – Financial Year 01/12/2020 to 30/11/2020

(excluding ongoing monthly standing orders for membership)

Income
Dec-20 Nothing
Jan-21 Year Subscription 2019-2020 Subscription M37 £25.00
JoiningFee JoiningFee M83 £10.00
Feb-21 Year Subscription 2019-2020 Subscription M15 £25.00
JoiningFee JoiningFee M84 £10.00
Amazon Amazon Amazon £10.09
Mar-21 Nothing
Apr-21 Nothing
May-21 Amazon Amazon Amazon £17.33
Jun-21 Donation Donation Bedford Bowling
Club		 £25.00
Donation Donation Unknown £10.00
Jul-21 Nothing
Aug-21 Donation Donation Unknown £50.00
Amazon Amazon Amazon £14.29
Sep-21 Donation Donation M58 £50.00
Grant for Table saw Grant Bedford Borough £750.00
Oct-21 JoiningFee JoiningFee M90 £10.00
JoiningFee JoiningFee M87 £10.00
JoiningFee JoiningFee M89 £10.00
Nov-21 Grant for Craft Area Grant ConnellyFoundation £3,000.00
Grant for Craft Area Grant Municipal Charitie £2,418.00

Appendix F: Summary of Income from Bank Account and Cash Account

Bank YearlySubscriptions £50.00
Bank JoiningFee £50.00
Bank Catering £0.00
Bank Sales & Misc £0.00
Bank Donations £85.00
Bank One -2 - One £0.00
Bank Grants £6,168.00
Bank Amazon £41.71
Cash Subscriptions £24
Cash JoiningFee £60
Cash Catering £1
Cash Sales & Misc £256.99
Cash Donations £336.55
Cash One -2 - One £15
Total Subscriptions £74.00
Total JoiningFee £110.00
Total Catering £1
Total Sales & Misc £256.99
Total Donations £421.55
Total One -2 - One £15
Total Grants £6,168.00
Total Amazon £41.71
Additional Income
£7,088.25
Bank StandingOrders £1266
Bank Overpayment £396
Bank JoiningFee £130
Final Income
£8,780.25