Men In Sheds Bedford: Trustee Report Autumn 2018
|Name:|Men In Sheds Bedford|
|---|---|
|Charity Commission
Number|1174339|
|Address|Ampthill Road Bedford. MK42 9HE|
The charity is overseen by five trustees that meet several times a year; and the operation running of the charity is done by a management committee, who meet monthly.
Three of the appointments to the role of trustee are by Ex officio from election by the members of Men In Sheds Bedford at the Annual General Meeting (Chair, Treasurer, and Secretary). Two Trustees have been appointed by the AGM in November 2020. Note that, committee members stand for a year, and trustees will stand for three years.
Appointments to the Management Committee are made during the AGM (last one in November 2020). Other individuals may be co-opted by the management committee, to the management committee, during the year when necessary.
## Trustees:
Steve Conway (Chair) Jeremy Honner (Treasurer) -sadly passed away in 2021 Frank Dutton (Secretary) Warwick Holden Stephen Clare
## Management Committee:
|Management Committee:||
|---|---|
|Stephen Conway|Chairman|
|JeremyHonner/Ken Buckles|Treasurer|
|Frank Dutton|Secretary|
|Stephen Clare||
|Warwick Holden||
|Barry Richardson||
|Fraser Young||
|Richard Warmsley||
|Ken Baddley||
For the Charity, the major event of the past year has been that the charity has secured the use of a new area in the main building (next to the Workshop area in the Annex). This has been made possible by Bedford Council. The area needs refurbishment; however, we have already secured two grants for this purpose. The first milestone is the replacement of the flooring to create a safe area for members to access, and it is planned that this will take place in December 2021 (and was finished in the first week of December 2021).
The charity’s work is about providing an environment for people (specifically older men, but not exclusively) to meet, to talk, to undertake personal and group projects and hobbies, as well as
projects for the wider community. These projects are mostly around practical engineering skills involving woodwork, metalwork, computers, model trains, and other related activities. Since the outbreak of COVID in 2020, face to face meeting have been limited due to the government guidelines (which have ranged from no contact, to limited outdoor contact, to limited indoor contact). However, throughout the restriction, we have run bi-weekly Zoom session most weeks, along with an active unmoderated WhatApp chat group. This year we have undertaken a group project of building Christmas trees (from recycled timber) to display at the Kempston Town Christmas Lights switch on event. The plan was to attend the event on the 7[th] December with a stall to display the trees, and hopefully raise our profile and raise some funds; unfortunately this was cancelled due to bad weather.
In the past, we made group trips to places of interest to the group, and we also general social gatherings such as Christmas Lunches and Barbeques; but obviously this has been curtailed by COVID guidelines since 2020, although we hoped to run an event in December 2021, this too had to be cancelled due to COVID.
We have continued to try the teaching and the learning of new skills (specifically, using tools and machines for woodworking and other materials; and information technology, computers, phones, tables, and software) but this has been quite limited as we have not been able to provide any close working in the last eighteen months. Starting in November 2021, we have restarted the training and safety assessments, so new members can use the power tools in a safe manner.
Finally, we have, in the last few months, provided weekly session, where two gentlemen with Alzheimer can visit and have one-to-one support for a few hours. This is part of a scheme where we evaluate if we can provide any assistance the care of people who are suffering from this condition.
We raise funds primarily from members subscriptions. Currently these are ten pounds to join, and a monthly subscription of four pound a month by standing order. Although we operate a scheme were no one will be excluded from the charity if they cannot afford this amount.
In addition, we have obtained several grants for specific purposes, such as a new lathe, air filtering equipment, grinding wheels, pillar drill, and a new table saw. In the past we have had a few grants that have provided money for the general running of the charity. Last year, and this year, we have received two grants from local councillors to purchase a new table saw. We have also secured two grants for refurbishment of the new Craft Area.
Finally, we raise some money from using donated items (mostly wood) and receiving donations from items that the members have made.
## Achievements for November 2020 – December 2021
Obtaining the area from the council to expand the physical space Obtaining two grants for refurbishment of the (new) Craft Area Buying a new table saw (with two grants from the council, one last year, and one this year)
A major group effort to restore the garden area next to the workshop to a nice area for all occupants of the Bedford Arts and Craft Centre to sit and enjoy.
## Events for November 2020 – December 2021
Presentation for the local Quakers
## Group Activities for November 2020 – December 2021
A major group effort to restore the garden area next to the workshop to a nice area for all occupants of the Bedford Arts and Craft Centre to sit and enjoy. A team of members cleaned and made COVID safe the workshop several times
## Other Notable Achievements for November 2020 – December 2021
An articles in Carers in Bedfordshire, highlighting the charity and how it has benefited one of our members who is a full time carer.
Agreement from the council to take over an area in the main Art and Craft building for the charity
Despite COVID, support from the members has been solid, with six new member joining, keeping our membership numbers consistent.
A second grant from a local councillor, allowing us to place and order for a new table saw.
Two grants from charities to allow us to start refurbishing the new Craft area in the main building.
## Organisation Objectives – By the end of 2022 we aim:
- To recruit new members to raise our membership to 70.
- Continue to improve our visibility to public and members through further improvements
- to our website, regular distribution of meeting minutes to members, production of regular shed progress bulletins to members and attendance at local public occasions or rallies.
- Increase our product and repairs businesses to assist in funding and community appeal
- To increase our breadth of activities and further strengthening of our IT activies,
- branching out into programming, electronics and robotics, CNC and 3D printing,
- Increase involvement in model trains interest group.
- Increased opening days to accommodate the growth of demand.
- To secure additional funding (income from sales and grants) to help fund the core
- running costs of the Shed.
- Continue with membership by standing order process which has proved successful
- making the shed affordable to anyone.
- To increase our reserve funding to provide a deeper level of security against unexpected
- demands.
- Investigate Gift Aid to increase the value of our funding.
- Complete refurbishment of the new Craft area
- Complete refurbishment of the toilet / kitchen area of the new Craft Area
Current Financial situation (as of December 2021)
|Current Balance in Bank Account|12691|
|---|---|
|Current Petty Cash|176|
|Main Charity Reserve|2000|
|Craft Area Reserve|3000|
|Insurance Reserve (to date)|250|
|Saw Bench Grant|1089|
|Grant for Craft Centre CF|3000|
|Grant for Craft Centre MC|2418|
|||
|Nett Balance of unallocated funds|1110|
**Overview of Accounts for Men In Sheds Bedford December 2020 till November 2021**
The financial year runs from the 1[st] of December till the 30[th] November.
The charity has one bank account with Barclays and a petty cash pot. We are currently keeping a reserve of £2000 for the charity, which is ringfenced in the main bank account.
Income is largely by the members from a monthly standing order (some members choose to contribute more than the basic amount for monthly subscriptions). In addition, we raise money from a joining fee, a donation for work we undertake (mostly small woodworking projects of late) and sales of items we have made (or refurbished). Also, some small amounts from Amazon charities.
Our expenditure is fundamentally our insurance and the cost of our internet (from Plusnet), along with tool replacements such as saws and saw blades etc. We also have some software costs, which has recently just been the cost of hosting our website.
We have two projects ongoing at the time of this report.
One was the replacement of our table saw, which was covered by two grants from local councillors (one carried over from last year, and one from this year). The saw has now been bought (in the December 2021, and paid for). This required a small amount of extra money above the combined grants, which the charity has covered. Obviously this is not shown on this year’s financial report, but will be on next years.
The second project is the refurbishment of the Craft Area. We have allocated £3000 of our funds to this project. In addition, we have secured two grants for this project (one from the Connnelly Foundation, and the other from Municipal Charities, which was specifically for replacing the flooring in the area). Again work has taken place in December and again expenditure will be shown in next year’s accounts.
**Appendix A** has the report of our finances.
## **Our income was £8695, and our expenditure was £1174.**
After reserved funds are allocated, this leave us with a closing balance of £1110 for general use.
**Appendix B** has a summary of our Bank Activity
Note that there is a small adjustment as the bank account statements run from 28[th] of November 2020 to 26[th] of November 2021
**Appendix C** has a report on our membership payments into the bank account
**Appendix D** has a report on our cash activities.
**Appendix E** has a report on our bank activities (excluding routine monthly membership standing orders)
**Appendix F** has a report on the combined bank and cash accounts, detailing breakdown of the sources of income.
## Appendix A: MiS Bedford Accounts Financial Year 01/12/2020 to
## 30/11/2020
||**Contributions**|**Actual**|**Relating to**|**Budgeted**|**Difference**|
|---|---|---|---|---|---|
|||**Income**|**2020/21**|**Income**||
||Subscriptions(70 Members)|1266|1266|1560|-294|
||JoiningFee(10 Members)|130|130|100|30|
||Catering (tea and coffee)|0|0|50|-50|
||Sales,Misc,and HonestyBox|256.99|256.99|200|56.99|
||Over Subscription|396|396|168|228|
||Donations|421.55|421.55|0|421.55|
||Amazon Europe|41.71|41.71|0|41.71|
||Paypal Giving|0|0|0|0|
||1-2-1 Contributions|15|15|0|15|
||Grant for Craft Centre CF|3000|3000|0|3000|
||Grant for Craft Centre MC|2418|2418|0|2418|
||Grant for Table Saw|750|750|0|750|
|||-------------|-------------|-------------|-------------|
||**Total Income**|**8695.25**|**8695.25**|**2078**|**6617.25**|
|||-------------|-------------|-------------|-------------|
|||||Red means
under budget|Positive means
over budget|
|||||||
||**Expenditure**|**Actual**|**Relating to**|**Budgeted**|**Difference**|
|||**Expenditure**|**2020/21**|**Expenditure**||
||**Tools**|||||
||Tools|0|0|100|100|
||Spares|72|72|200|128|
||COVID supplies|0|0|50|50|
|||-------------|-------------|-------------|-------------|
|||**72**|**72**|**350**|**278**|
|||-------------|-------------|-------------|-------------|
||||||Positive means
under budget|
|||||||
||**Cost Items**|||||
||Insurance 2021-2022|476|476|500|24|
||Software Licenses|0|0|85|85|
||Web Hosting|0|0|33|33|
||UKMSA Affillation Fee|24|24|24|0|
||Publicity|0|0|130|130|
||Summer Barbeque|0|0|75|75|
||RunningContingency|0|0|120|120|
||Electical Work|190|190|0|-190|
||New Powered Hand drill|152|152|0|-152|
|||-------------|-------------|-------------|-------------|
|||**842**|**842**|**967**|**125**|
|||-------------|-------------|-------------|-------------|
|||||Red means over
budget|Positive means
under budget|
|||||||
||**Utilities**|||||
|---|---|---|---|---|---|
||Internet|260|260|234|-26|
|||-------------|-------------|-------------|-------------|
|||**260**|**260**|**234**|**-26**|
|||-------------|-------------|-------------|-------------|
|||||Red means over
budget|Negative means
over budget|
|||-------------|-------------|-------------|-------------|
||**Total Expenditure**|1174|1174|1551|377|
|||-------------|-------------|-------------|-------------|
|||||Positive means|under budget|
||**Reserved Funds**|**Actual**|**Relating to**|**Reserved**|**Remaining**|
|||**Expenditure**|**2020/21**|**Fund**|**Reserved**|
||Main CharityReserve|0|0|2000|2000|
||Craft Area Reserve|0|0|3000|3000|
||Insurance 2022-2023|0|0|250|250|
||Saw Bench Grant(2019)|154|154|493|339|
||Saw Bench Grant(2021)|0|0|750|750|
||Grant for Craft Centre CF|0|0|3000|3000|
||Grant for Craft Centre MC|0|0|2418|2418|
||OutstandingDebts|0|0|0|0|
|||-------------|-------------|-------------|-------------|
|||**154**|**154**|**11911**|**11757**|
|||-------------|-------------|-------------|-------------|
||||||Current amount of
reserved funds|
|||||||
||**Current Funds**|**Actual**|**Relating to**||**Balance**|
|||**Funds**|**2020/21**|||
||Bank Account|12691|7955.25||12691|
||PettyCash|176.56|61||176.56|
||OutstandingCredits|0|0||0|
|||-------------|-------------|-------------|-------------|
|||**12867.56**|**8016.25**|**0**|**12867.56**|
|||-------------|-------------|-------------|-------------|
|||||||
||**Overview**|**Actual**|**Relating to**|**Budgeted**|**Difference**|
||||**2020/21**|||
||Expenditure|1174|1174|1551|-377|
|||||Negative means|under budget|
||Income|8695.25|8695.25|2078|6617.25|
|||||Positive means|over budget|
|||-------------|-------------|-------------|-------------|
||Change from 2019-2020||||**6994.25**|
||||**Increase in**|**Disposable**|funds thisyear|
|||-------------|-------------|-------------|-------------|
||Reserves and Restricted Funds|11757|0|0|11757|
|||Funds that are|allocated or|kept for|emergencies|
||Nett Balance|1110.56|0|0|1110.56|
|||Money|available to be|spent bythe|charity|
|||-------------|-------------|-------------|-------------|
## **Appendix B: Bank Account Statements – Financial Year 01/12/2020 to 30/11/2020**
|Date
Start Balance
End Balance
Money In
Money Out
Adjustmentplus 13 in from Nov-Dec 2021 statement|Date
Start Balance
End Balance
Money In
Money Out
Adjustmentplus 13 in from Nov-Dec 2021 statement|Date
Start Balance
End Balance
Money In
Money Out
Adjustmentplus 13 in from Nov-Dec 2021 statement|Date
Start Balance
End Balance
Money In
Money Out
Adjustmentplus 13 in from Nov-Dec 2021 statement|Date
Start Balance
End Balance
Money In
Money Out
Adjustmentplus 13 in from Nov-Dec 2021 statement|
|---|---|---|---|---|
|28 Oct 26 Nov 2021|7482.79|12691.21|5572|363.58|
||||||
|28 Sep27 Oct 2021|7341.39|7482.79|163|21.6|
||||||
|27 Aug27 Sep2021|6465.99|7341.39|897|21.6|
||||||
|28 July27 Aug2021|6298.3|6465.99|189.29|21.6|
||||||
|26 June 27 July2021|6697.69|6298.3|125|524.39|
||||||
|28 May25 Jun 2021|6595.69|6697.69|153|51|
||||||
|28 April 27 May2021|6478.96|6595.69|138.33|21.6|
||||||
|27 March 27 Apr 2021|6378.56|6478.96|122|21.6|
||||||
|27 Feb 26 March 2021|6278.16|6378.56|122|21.6|
||||||
|28 Jan 26 Feb 2021|6126.67|6278.16|173.09|21.6|
||||||
|25 Dec 27 Jan 2021|5575.74|6126.67|572.53|21.6|
||||||
|28 Nov 24 Dec 2020|5477.34|5575.74|120|21.6|
|Adjustment minus 4 to last year's accounts
8347.24
1133.37
Adjustment
-4
13
**Final figure**
**8343.24**
**1146.37**|||||
## **Appendix C: Membership Payments – Financial Year 01/12/2020 to 30/11/2020**
|Date|StandingOrder|Overpayment|JoiningFee|Total|M29 paid yearly
M15 paid yearly
M37 paid yearly
2021
M37 paid yearly
2020|
|---|---|---|---|---|---|
|||||||
|Nov-21|112|55|0|167||
|||||||
|Oct-21|102|30|40|172||
|||||||
|Sep-21|96|23|10|129||
|||||||
|Aug-21|98|25|0|123||
|||||||
|Jul-21|94|23|0|117||
|||||||
|Jun-21|124|26|0|150||
|||||||
|May-21|98|23|0|121||
|||||||
|Apr-21|98|26|0|124||
|||||||
|01-Mar|104|25|0|129||
|||||||
|Feb-21|104|47|10|161||
|||||||
|Jan-21|112|48|10|170||
|||||||
|Dec-20|100|45|0|145||
|||||||
|Cash Contributions|24|0|60|84||
|Dec 2020 -Nov
2021||||||
|||||||
|**Final figure**|**1266**|**396**|**130**|**1792**||
**Appendix D: Cash Transactions – Financial Year 01/12/2020 to 30/11/2020**
|||Income|Expend|Balance|
|---|---|---|---|---|
|Opening Balance on the|1st December|**£99.54**||**£99.54**|
||**Date**|**Item**|**Class**|**Member ID**|**Income**|**Expend**|**Balance**|
|---|---|---|---|---|---|---|---|
|Dec|16.12.20|Sales of Extractor|Sales|M3|£40.00||139.54|
|||UKMSA Fee||M3||£24.00|115.54|
|||||||||
|Jan|06.1.21|Vinyl gloves
reinstatement|Misc||£24.99||140.53|
|||Donation M11|Donation|M11|£20.00||160.53|
|||Quakers|Donation|M11|£260.00||420.53|
|||**Transfer to bank all**
**Petty Cash**||||£20.00|400.53|
|||**Transfer to bank all**
**Petty Cash**||||£384.53|16.00|
|||||||||
|Jun|11.6.21|Honestybox|Misc|Unknown|£12.00||28.00|
||11.6.21|3 D Printing of
Plaque-||M27||£5.00|23.00|
||17.6.21|Honestybox|Misc|M37|£6.00||29.00|
||22.6.21|Vacuum Cleaner Bags||M8||£10.00|19.00|
|||||||||
|Jul|21.7.21|Honestybox|Misc|Unknown|£2.00||21.00|
||22.7.21|Marlow Box|Sales|M19|£10.00||31.00|
||27.7.21|Annual subs|Subscription|M29|£24.00||55.00|
||27.7.21|Donation|Donation|M29|£1.00||56.00|
||27.7.21|Donation|Donation|M84|£1.10||57.10|
||27.7.21|Paid for band saw||M84||£20.00|37.10|
|||||||||
|Aug|4.8.21|Donation|Donation|Unknown|£9.45||46.55|
||24.8.21|Honestybox|Misc|Unknown|£10.00||56.55|
||21.8.21|HonestyBox|Misc|M74|£10.00||66.55|
||21.8.21|HonestyBox|Misc|Unknown|£2.00||68.55|
|||||||||
|Sep|13.9.21|HonestyBox|Sander|M32|£10.00||78.55|
||13.9.21|HonestyBox|Donation
Chair repair|Unknown|£20.00||98.55|
||13.9.21|One to One|One -2 -
One|M94|£5.00||103.55|
||28.09.21|HonestyBox|Joiningfee|M95|£10.00||113.55|
|||||||||
|Oct|1.10.21|GrindingMachines|Sales|M84|£125.00||238.55|
||12.10.21|Invoice Book|Misc|Unknown|£5.00||243.55|
||12.10.21|Invoice Book|Joiningfee|M91|£10.00||253.55|
||18.10.21|One to One|One -2 -
One|M3|£5.00||258.55|
||**Date**|**Item**|**Class**|**Member ID**|**Income**|**Expend**|**Balance**|
|---|---|---|---|---|---|---|---|
|Oct|18.10.21|MembershipFee|Joiningfee|M88|£10.00||268.55|
||18.10.21|Coffee Potts|Catering|Unknown|£1.00||269.55|
||18.10.21|18v XR Cordless
Combi Drill||M25||£152.99|116.56|
|||||||||
|Nov|2.11.21|Donation|Donation|M70|£15.00||£131.56|
||8.11.21|MembershipFee|Joiningfee|M92|£10.00||£141.56|
||8.11.21|MembershipFee|Joiningfee|M96|£10.00||£151.56|
||8.11.21|Chair Repair|Donation|Unknown|£10.00||£161.56|
||16.11.21|MembershipFee|Joiningfee|M98|£10.00||£171.56|
||16.11.21|One to One|One -2 -
One|M94|£5.00||£176.56|
|Total Income
£693.54
Total
Expenditure
616.52
2020-2021
Balance
£77.02
**Closing balance on**
**30/11/2021**
**£176.56**
Subscriptions
£24.00
Joining Fee
£60.00
Catering
£1.00
Sales & Misc
£256.99
Donations
£336.55
One -2 - One
£15.00||||||||
## **Appendix E: Incoming Bank Transactions – Financial Year 01/12/2020 to 30/11/2020**
(excluding ongoing monthly standing orders for membership)
|||||Income|
|---|---|---|---|---|
|Dec-20|Nothing||||
||||||
||||||
|Jan-21|Year Subscription 2019-2020|Subscription|M37|£25.00|
||JoiningFee|JoiningFee|M83|£10.00|
||||||
|Feb-21|Year Subscription 2019-2020|Subscription|M15|£25.00|
||JoiningFee|JoiningFee|M84|£10.00|
||Amazon|Amazon|Amazon|£10.09|
||||||
|Mar-21|Nothing||||
||||||
|Apr-21|Nothing||||
||||||
|May-21|Amazon|Amazon|Amazon|£17.33|
||||||
|Jun-21|Donation|Donation|Bedford Bowling
Club|£25.00|
||Donation|Donation|Unknown|£10.00|
||||||
|Jul-21|Nothing||||
||||||
|Aug-21|Donation|Donation|Unknown|£50.00|
||Amazon|Amazon|Amazon|£14.29|
||||||
|Sep-21|Donation|Donation|M58|£50.00|
||Grant for Table saw|Grant|Bedford Borough|£750.00|
||||||
|Oct-21|JoiningFee|JoiningFee|M90|£10.00|
||JoiningFee|JoiningFee|M87|£10.00|
||JoiningFee|JoiningFee|M89|£10.00|
||||||
|Nov-21|Grant for Craft Area|Grant|ConnellyFoundation|£3,000.00|
||Grant for Craft Area|Grant|Municipal Charitie|£2,418.00|
## **Appendix F: Summary of Income from Bank Account and Cash Account**
|Bank|YearlySubscriptions|£50.00|
|---|---|---|
|Bank|JoiningFee|£50.00|
|Bank|Catering|£0.00|
|Bank|Sales & Misc|£0.00|
|Bank|Donations|£85.00|
|Bank|One -2 - One|£0.00|
|Bank|Grants|£6,168.00|
|Bank|Amazon|£41.71|
||||
||||
|Cash|Subscriptions|£24|
|Cash|JoiningFee|£60|
|Cash|Catering|£1|
|Cash|Sales & Misc|£256.99|
|Cash|Donations|£336.55|
|Cash|One -2 - One|£15|
||||
|Total|Subscriptions|£74.00|
|Total|JoiningFee|£110.00|
|Total|Catering|£1|
|Total|Sales & Misc|£256.99|
|Total|Donations|£421.55|
|Total|One -2 - One|£15|
|Total|Grants|£6,168.00|
|Total|Amazon|£41.71|
|Additional Income
£7,088.25|||
|Bank|StandingOrders|£1266|
|Bank|Overpayment|£396|
|Bank|JoiningFee|£130|
|**Final Income**
**£8,780.25**|||