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2023-08-31-accounts

Charity number: 1174311

Broad Haven Playgroup

Report of the Trustees and Unaudited Financial Statements

For the year ended 31 August 2023

Broad Haven Playgroup Contents Page For the year ended 31 August 2023

Report of the Trustees 1 to 2
Independent Examiner's Report to the Trustees 3
Statement of Financial Activities 4
Statement of Financial Position 5
Notes to the Financial Statements 6 to 12
Detailed Statement of Financial Activities 13 to 14

Broad Haven Playgroup Report of the Trustees

For the year ended 31 August 2023

The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 August 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement o Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standar applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefi running a charity (PB2)'.

The Charitable objectives of Broad Haven Playgroup are:

To encourage the development, care and education of children under statutory school age by:

ACHIEVEMENTS AND PERFORMANCE

Significant activities

Broad Haven Playgroup provides a service in Broad Haven, Pembrokeshire, by supplying education and training for: Children and young people

People with disabilities People of a particular ethnic or racial origin Other charities or voluntary bodies The general public and mankind.

Achievements against objectives

The Charity has continued to recover after the covid pandemic, with an increase in fees for childcare being the largest. Th Charity also benefited from local authority funding in the year. These have enabled the charity to continue the training of sta to enable the services to be extended.

The charity continues to maintain a satisfactory balance sheet, with the intention to ensure that adequate funds are retaine to cover any future short term shortfalls. A shed was purchased in the year which was necessary to store the equipemn used by the Charity.

FINANCIAL REVIEW

Reserves

Broad Haven Playgroup has designated the balance in the savings bank account as an unrestricted reserve for the purpos of staff redundancy payments. Staff redundancy payments would be payable to the Playgroups' fourstaff members should th Charity cease to operate.

REFERENCE AND ADMINISTRATIVE INFORMATION

Name of Charity Broad Haven Playgroup Charity registration number 1174311 Principal address Broad Haven Village Hall Marine Road Broad Haven Pembrokeshire SA62 3JS

1 of 14

Broad Haven Playgroup Report of the Trustees Continued For the year ended 31 August 2023

Trustees

The trustees and officers serving during the year and since the year end were as follows:

Stuart Spence Frances Stephens Rebecca Jo Burch Victoria Rees Catherine Macleod Secretary Victoria Rees Independent examiners A S Harries 2nd Floor 9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX

Approved by the Board of Trustees and signed on its behalf by ............................................................................. 11 January 2024 Catherine Macleod

2 of 14

Broad Haven Playgroup Independent Examiners Report to the Trustees For the year ended 31 August 2023

I report to the trustees on my examination of the accounts of the charity for the year ended 31 August 2023.

Responsibilities and basis of report

As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of th Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carryin out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) o the Act.

Independent examiners statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

A S Harries

2nd Floor

9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX

11 January 2024

3 of 14

Broad Haven Playgroup Statement of Financial Activities For the year ended 31 August 2023

Notes Unrestricted 202
funds
£
Income and endowments from:
Donations and legacies 2 15,101 10,923
Other trading activites 3 44,857 30,014
Investments 4 12 2
Total 59,970 40,939
Expenditure on:
Raising funds 5/6 (3,813) (2,744
Charitable activities 7/8 (51,461) (41,124
Total (55,274) (43,868
Net income/expenditure 4,696 (2,929
Reconciliation of funds
Total funds brought forward 36,201 39,130
Total funds carried forward 40,897 36,201

4 of 14

Broad Haven Playgroup Statement of Financial Position As at 31 August 2023

Notes
Fixed assets
Tangible assets
13
Current assets
14
Debtors
Cash at bank and in hand
Creditors: amounts falling due within one year
15
Net current assets
Total assets less current liabilities
Net assets
The funds of the charity
Unrestricted income funds
16
Total funds		 £
2023
17,823
17,823
1,717
22,268
23,985
(911)
23,074
40,897
40,897
40,897
40,897		 202
11,681
11,681
767
26,186
26,953
(2,433
24,520
36,201
36,201
36,201
36,201

The financial statements were approved and authorised for issue by the Board and signed on its behalf by:

Stuart Spence Trustee 11 January 2024

5 of 14

Broad Haven Playgroup Notes to the Financial Statements For the year ended 31 August 2023

1. Accounting Policies

Basis of accounting

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011.

Broad Haven Playgroup meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

2. Income from donations and legacies

Unrestricted funds
Donations received
Grants received		 202
2023
£
699
1,308
10,224
13,793
10,923
15,101

3. Income earned from other activities

Unrestricted funds
Fund raising events
Other activities for generating
funds 1
nvestment income
Unrestricted funds
Bank interest receivable		 2023
£
2,028
42,829
44,857
2023
£
12
12		 202
1,041
28,973
30,014
202
2
2

4. Investment income

6 of 14

Broad Haven Playgroup

Notes to the Financial Statements Continued For the year ended 31 August 2023

5. Expenditure on generating donations and legacies

xpenditure on generating donations and legacies
Unrestricted funds
Support costs
xpenditure on other trading activities
Unrestricted funds
Fund raising events		 2023
£
3,783
3,783
2023
£
30
30		 202
2,711
2,711
202
33
33

6. Expenditure on other trading activities

7 of 14

Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2023

7. Costs of charitable activities by fund type

osts of charitable activities by fund type
Unrestricted funds
Activity 1
Direct cost
Staff costs - wages &
salaries
Insurances
Postage & Stationery
Staff Training & Welfare
Sundries
Equipment & Materials
Cleaning Costs
Bad Debts
Trips and Activities
Telephone Costs
Support costs
Activity 1
Management
Telephone
Advertising
Hall Hire		 2023
£
40,676
728
573
216
269
511
40
-
854
144
44,011
-
90
7,360
7,450
51,461		 202
31,941
471
316
356
1,362
1,136
264
35,846
92
100
5,086
5,278
41,124

8 of 14

Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2023

8. Costs of charitable activities by activity type

Activities Support 2023 202
undertaken costs
directly
£ £ £
Support costs
Activity 1
Staff costs - wages & 40,676 - 40,676 31,941
salaries
Insurances 728 - 728 563
Postage & Stationery 573 90 663 416
Staff Training & Welfare 216 7,360 7,576 5,442
Sundries 269 - 269
Equipment & Materials 511 - 511 1,362
Cleaning Costs 40 - 40 1,136
Bad Debts - - - 264
Trips and Activities 854 - 854
Telephone Costs 144 - 144
44,011 7,450 51,461 41,124
44,011 7,450 51,461 41,124
nalysis of support costs
Voluntary Activity 1 2023 2022
Income
£ £ £
Management
Depreciation - owned 3,133 - 3,133 2,061
assets
Telephone - - - 92
Advertising - 90 90 100
Hall Hire - 7,360 7,360 5,086
3,133 7,450 10,583 7,339
Governance costs
Accountancy fees 650 - 650 650
3,783 7,450 11,233 7,989

9. Analysis of support costs

9 of 14

Broad Haven Playgroup Notes to the Financial Statements Continued

For the year ended 31 August 2023

10. Net income/(expenditure) for the year

This is stated after charging/(crediting):

This is stated after charging/(crediting):
2023 202
£
Depreciation of owned fixed assets 3,133 2,061
Accountancy fees 650 650

11. Staff costs and emoluments

Total staff costs for the year ended 31 August 2023 were:

Salaries and wages
General		 2023
£
40,676
40,676
2023
4
4		 202
31,941
31,941
202

12. Comparative for the Statement of Financial Activities

The comparative year values on the Statement of Financial Activites are for unrestricted funds.

10 of 14

Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2023

13. Tangible fixed assets

Cost or valuation
At 01 September 2022
Additions
At 31 August 2023
Depreciation
At 01 September 2022
Charge for year
At 31 August 2023
Net book values
At 31 August 2023
At 31 August 2022		 Plant and
Machinery
£
12,879
9,275
22,154
1,932
3,023
4,955
17,199
10,947		 Computer
Equipment
£
863
-
863
129
110
239
624
734		 Tota
13,742
9,275
23,017
2,061
3,133
5,194
17,823
11,681

14. Debtors

Debtors
2023 202
£
Amounts due within one year:
Trade debtors 1,717 767
1,717 767
Creditors: amounts falling due within one year
2023 202
£
Other creditors 261 1,133
Accruals and deferred income 650 1,300
911 2,433

15. Creditors: amounts falling due within one year

16. Movement in funds

Unrestricted Funds

General
General		 Balance at
01/09/2022
£
36,201
36,201		 Incoming
resources
£
59,970
59,970		 Outgoing
resources
£
(55,274)
(55,274)		 Balance a
31/08/202
40,897
40,897

11 of 14

Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2023

Unrestricted Funds - Previous year

Balance at Incoming Outgoing Balance a
01/09/2021 resources resources 31/08/202
£ £ £
General
General 39,130 40,939 (43,868) 36,201
39,130 40,939 (43,868) 36,201
Purpose of unrestricted Funds
General
Unrestricted funds may be used in accordance with the charitable objectives at the discretion of the trustees.
Analysis of net assets between funds
Tangible Net current Net Asset
fixed assets assets /
(liabilities)
£ £
Unrestricted funds
General
General 17,823 23,074 40,897
17,823 23,074 40,897
Previous year
Tangible Net current Net Asset
fixed assets assets /
(liabilities)
£ £
Unrestricted funds
General
General 11,681 24,520 36,201
11,681 24,520 36,201

17. Analysis of net assets between funds

12 of 14

Broad Haven Playgroup Detailed Statement of Financial Activities For the year ended 31 August 2023

INCOME AND ENDOWMENT
Donations and legacies
Donations
Grants receivable
Other trading activities
Fund raising events
Income from other activities for generating funds
1
Investments
Bank interest receivable
Total incoming resources
EXPENDITURE
Other trading activities
Fund raising events costs
Charitable activities
Staff costs - wages & salaries
Insurances
Postage & Stationery
Staff Training & Welfare
Sundries
Equipment & Materials
Cleaning Costs
Bad Debts
Trips and Activities
Telephone Costs
SUPPORT COSTS
Management
Depreciation - owned assets
Telephone
Advertising
Hall Hire
Governance costs
Accountancy fees
Total resources expended		 £
2023
1,308
13,793
15,101
2,028
42,829
44,857
12
12
59,970
(30)
(30)
(40,676)
(728)
(573)
(216)
(269)
(511)
(40)
-
(854)
(144)
(44,011)
(3,133)
-
(90)
(7,360)
(10,583)
(650)
(650)
(55,274)		 £
2022
699
10,224
10,923
1,041
28,973
30,014
2
2
40,939
(33)
(33)
(31,941)
(471)
(316)
(356)
-
(1,362)
(1,136)
(264)
-
-
(35,846)
(2,061)
(92)
(100)
(5,086)
(7,339)
(650)
(650)
(43,868)

13 of 14

This page does not form part of the statutory financial statements

Broad Haven Playgroup Detailed Statement of Financial Activities Continued

For the year ended 31 August 2023

4,696 (2,929)

Net Income

14 of 14

This page does not form part of the statutory financial statements