Charity number: 1174311 ## Broad Haven Playgroup Report of the Trustees and Unaudited Financial Statements For the year ended 31 August 2023 Broad Haven Playgroup Contents Page For the year ended 31 August 2023 |Report of the Trustees|1 to 2| |---|---| |Independent Examiner's Report to the Trustees|3| |Statement of Financial Activities|4| |Statement of Financial Position|5| |Notes to the Financial Statements|6 to 12| |Detailed Statement of Financial Activities|13 to 14| ## Broad Haven Playgroup Report of the Trustees ## For the year ended 31 August 2023 The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 August 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement o Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standar applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefi running a charity (PB2)'. The Charitable objectives of Broad Haven Playgroup are: To encourage the development, care and education of children under statutory school age by: - a) Encouraging parents to understand and provide for the needs of their children. - b) Provide safe, high quality group play in which parents have a right to take part. - c) Encouraging other charitable activities through which parents may help the children. - d) Furthering the aim of the Wales Pre-School Playgroups Association. ## **ACHIEVEMENTS AND PERFORMANCE** ## **Significant activities** Broad Haven Playgroup provides a service in Broad Haven, Pembrokeshire, by supplying education and training for: Children and young people People with disabilities People of a particular ethnic or racial origin Other charities or voluntary bodies The general public and mankind. ## **Achievements against objectives** The Charity has continued to recover after the covid pandemic, with an increase in fees for childcare being the largest. Th Charity also benefited from local authority funding in the year. These have enabled the charity to continue the training of sta to enable the services to be extended. The charity continues to maintain a satisfactory balance sheet, with the intention to ensure that adequate funds are retaine to cover any future short term shortfalls. A shed was purchased in the year which was necessary to store the equipemn used by the Charity. ## **FINANCIAL REVIEW** ## **Reserves** Broad Haven Playgroup has designated the balance in the savings bank account as an unrestricted reserve for the purpos of staff redundancy payments. Staff redundancy payments would be payable to the Playgroups' fourstaff members should th Charity cease to operate. ## **REFERENCE AND ADMINISTRATIVE INFORMATION** **Name of Charity** Broad Haven Playgroup **Charity registration number** 1174311 **Principal address** Broad Haven Village Hall Marine Road Broad Haven Pembrokeshire SA62 3JS 1 of 14 Broad Haven Playgroup Report of the Trustees Continued For the year ended 31 August 2023 ## **Trustees** The trustees and officers serving during the year and since the year end were as follows: Stuart Spence Frances Stephens Rebecca Jo Burch Victoria Rees Catherine Macleod **Secretary** Victoria Rees **Independent examiners** A S Harries 2nd Floor 9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX Approved by the Board of Trustees and signed on its behalf by ............................................................................. 11 January 2024 Catherine Macleod 2 of 14 ## Broad Haven Playgroup Independent Examiners Report to the Trustees For the year ended 31 August 2023 I report to the trustees on my examination of the accounts of the charity for the year ended 31 August 2023. ## **Responsibilities and basis of report** As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of th Charities Act 2011 ('the 2011 Act'). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carryin out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) o the Act. ## **Independent examiners statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. A S Harries 2nd Floor 9 Victoria Place Haverfordwest Pembrokeshire SA61 2JX 11 January 2024 3 of 14 ## Broad Haven Playgroup Statement of Financial Activities For the year ended 31 August 2023 ||**Notes**|**Unrestricted**|**202**| |---|---|---|---| |||**funds**|| |||**£**|| |**Income and endowments from:**|||| |Donations and legacies|2|15,101|10,923| |Other trading activites|3|44,857|30,014| |Investments|4|12|2| |**Total**||**59,970**|**40,939**| |**Expenditure on:**|||| |Raising funds|5/6|(3,813)|(2,744| |Charitable activities|7/8|(51,461)|(41,124| |**Total**||**(55,274)**|**(43,868**| |**Net income/expenditure**||**4,696**|**(2,929**| |**Reconciliation of funds**|||| |Total funds brought forward||36,201|39,130| |**Total funds carried forward**||**40,897**|**36,201**| 4 of 14 ## Broad Haven Playgroup Statement of Financial Position As at 31 August 2023 |**Notes**
**Fixed assets**
Tangible assets
13
**Current assets**
14
Debtors
Cash at bank and in hand
**Creditors: amounts falling due within one year**
15
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**The funds of the charity**
Unrestricted income funds
16
**Total funds**|**£**
**2023**
17,823
**17,823**
1,717
22,268
**23,985**
(911)
**23,074**
**40,897**
**40,897**
40,897
**40,897**|**202**
11,681| |---|---|---| |||**11,681**| |||767
26,186| |||**26,953**| |||(2,433
**24,520**| |||**36,201**| |||**36,201**| |||36,201| |||**36,201**| The financial statements were approved and authorised for issue by the Board and signed on its behalf by: Stuart Spence Trustee 11 January 2024 5 of 14 Broad Haven Playgroup Notes to the Financial Statements For the year ended 31 August 2023 ## **1. Accounting Policies** ## **Basis of accounting** The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011. Broad Haven Playgroup meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). ## **2. Income from donations and legacies** |**Unrestricted funds**
Donations received
Grants received|**202**
**2023**
**£**
699
1,308
10,224
13,793
**10,923**
**15,101**| |---|---| ## **3. Income earned from other activities** |**Unrestricted funds**
Fund raising events
Other activities for generating
funds 1
**nvestment income**
**Unrestricted funds**
Bank interest receivable|**2023**
**£**
2,028
42,829
**44,857**
**2023**
**£**
12
**12**|**202**
1,041
28,973| |---|---|---| |||**30,014**| |||**202**
2| |||**2**| ## **4. Investment income** 6 of 14 ## Broad Haven Playgroup ## Notes to the Financial Statements Continued For the year ended 31 August 2023 ## **5. Expenditure on generating donations and legacies** |**xpenditure on generating donations and legacies**||| |---|---|---| |**Unrestricted funds**
Support costs
**xpenditure on other trading activities**
**Unrestricted funds**
Fund raising events|**2023**
**£**
3,783
**3,783**
**2023**
**£**
30
**30**|**202**
2,711| |||**2,711**| |||**202**
33| |||**33**| ## **6. Expenditure on other trading activities** 7 of 14 Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2023 ## **7. Costs of charitable activities by fund type** |**osts of charitable activities by fund type**||| |---|---|---| |**Unrestricted funds**
**Activity 1**
**Direct cost**
Staff costs - wages &
salaries
Insurances
Postage & Stationery
Staff Training & Welfare
Sundries
Equipment & Materials
Cleaning Costs
Bad Debts
Trips and Activities
Telephone Costs
**Support costs**
**Activity 1**
**Management**
Telephone
Advertising
Hall Hire|**2023**
**£**
40,676
728
573
216
269
511
40
-
854
144
**44,011**
-
90
7,360
**7,450**
**51,461**|**202**
31,941
471
316
356
1,362
1,136
264| |||**35,846**
92
100
5,086| |||**5,278**| |||**41,124**| 8 of 14 ## Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2023 ## **8. Costs of charitable activities by activity type** ||**Activities**|**Support**|**2023**|**202**| |---|---|---|---|---| ||**undertaken**|**costs**||| ||**directly**|||| ||**£**|**£**|**£**|| |**Support costs**||||| |**Activity 1**||||| |Staff costs - wages &|40,676|-|40,676|31,941| |salaries||||| |Insurances|728|-|728|563| |Postage & Stationery|573|90|663|416| |Staff Training & Welfare|216|7,360|7,576|5,442| |Sundries|269|-|269|| |Equipment & Materials|511|-|511|1,362| |Cleaning Costs|40|-|40|1,136| |Bad Debts|-|-|-|264| |Trips and Activities|854|-|854|| |Telephone Costs|144|-|144|| ||**44,011**|**7,450**|**51,461**|**41,124**| ||**44,011**|**7,450**|**51,461**|**41,124**| |**nalysis of support costs**||||| ||**Voluntary**|**Activity 1**|**2023**|**2022**| ||**Income**|||| ||**£**|**£**|**£**|| |**Management**||||| |Depreciation - owned|3,133|-|3,133|2,061| |assets||||| |Telephone|-|-|-|92| |Advertising|-|90|90|100| |Hall Hire|-|7,360|7,360|5,086| ||**3,133**|**7,450**|**10,583**|**7,339**| |**Governance costs**||||| |Accountancy fees|650|-|650|650| ||**3,783**|**7,450**|**11,233**|**7,989**| ## **9. Analysis of support costs** 9 of 14 Broad Haven Playgroup Notes to the Financial Statements Continued ## For the year ended 31 August 2023 ## **10. Net income/(expenditure) for the year** This is stated after charging/(crediting): |This is stated after charging/(crediting):||| |---|---|---| ||**2023**|**202**| ||**£**|| |Depreciation of owned fixed assets|3,133|2,061| |Accountancy fees|650|650| ## **11. Staff costs and emoluments** Total staff costs for the year ended 31 August 2023 were: |Salaries and wages
General|**2023**
**£**
40,676
**40,676**
**2023**
4
**4**|**202**
31,941| |---|---|---| |||**31,941**| |||**202**| |||| ## **12. Comparative for the Statement of Financial Activities** The comparative year values on the Statement of Financial Activites are for unrestricted funds. 10 of 14 ## Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2023 ## **13. Tangible fixed assets** |**Cost or valuation**
At 01 September 2022
Additions
At 31 August 2023
**Depreciation**
At 01 September 2022
Charge for year
At 31 August 2023
**Net book values**
At 31 August 2023
At 31 August 2022|**Plant and**
**Machinery**
**£**
12,879
9,275
**22,154**
1,932
3,023
**4,955**
**17,199**
**10,947**|**Computer**
**Equipment**
**£**
863
-
**863**
129
110
**239**
**624**
**734**|**Tota**
13,742
9,275| |---|---|---|---| ||||**23,017**| ||||2,061
3,133| ||||**5,194**| ||||**17,823**| ||||**11,681**| ## **14. Debtors** |**Debtors**||| |---|---|---| ||**2023**|**202**| ||**£**|| |**Amounts due within one year:**||| |Trade debtors|1,717|767| ||**1,717**|**767**| |**Creditors: amounts falling due within one year**||| ||**2023**|**202**| ||**£**|| |Other creditors|261|1,133| |Accruals and deferred income|650|1,300| ||**911**|**2,433**| ## **15. Creditors: amounts falling due within one year** ## **16. Movement in funds** ## **Unrestricted Funds** |_General_
General|**Balance at**
**01/09/2022**
**£**
36,201
**36,201**|**Incoming**
**resources**
**£**
59,970
**59,970**|**Outgoing**
**resources**
**£**
(55,274)
**(55,274)**|**Balance a**
**31/08/202**
40,897| |---|---|---|---|---| |||||**40,897**| 11 of 14 Broad Haven Playgroup Notes to the Financial Statements Continued For the year ended 31 August 2023 ## **Unrestricted Funds - Previous year** ||**Balance at**|**Incoming**|**Outgoing**|**Balance a**| |---|---|---|---|---| ||**01/09/2021**|**resources**|**resources**|**31/08/202**| ||**£**|**£**|**£**|| |_General_||||| |General|39,130|40,939|(43,868)|36,201| ||**39,130**|**40,939**|**(43,868)**|**36,201**| |**Purpose of unrestricted Funds**||||| |General||||| |Unrestricted funds may be used in accordance with the charitable objectives at the discretion of the trustees.||||| |**Analysis of net assets between funds**||||| |||**Tangible**|**Net current**|**Net Asset**| |||**fixed assets**|**assets /**|| ||||**(liabilities)**|| |||**£**|**£**|| |**Unrestricted funds**||||| |_General_||||| |General||17,823|23,074|40,897| |||**17,823**|**23,074**|**40,897**| |**Previous year**||||| |||**Tangible**|**Net current**|**Net Asset**| |||**fixed assets**|**assets /**|| ||||**(liabilities)**|| |||**£**|**£**|| |**Unrestricted funds**||||| |_General_||||| |General||11,681|24,520|36,201| |||**11,681**|**24,520**|**36,201**| ## **17. Analysis of net assets between funds** 12 of 14 ## Broad Haven Playgroup Detailed Statement of Financial Activities For the year ended 31 August 2023 |**INCOME AND ENDOWMENT**
**Donations and legacies**
Donations
Grants receivable
**Other trading activities**
Fund raising events
Income from other activities for generating funds
1
**Investments**
Bank interest receivable
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Fund raising events costs
**Charitable activities**
Staff costs - wages & salaries
Insurances
Postage & Stationery
Staff Training & Welfare
Sundries
Equipment & Materials
Cleaning Costs
Bad Debts
Trips and Activities
Telephone Costs
**SUPPORT COSTS**
**Management**
Depreciation - owned assets
Telephone
Advertising
Hall Hire
**Governance costs**
Accountancy fees
**Total resources expended**|**£**
**2023**
1,308
13,793
**15,101**
2,028
42,829
**44,857**
12
**12**
**59,970**
(30)
**(30)**
(40,676)
(728)
(573)
(216)
(269)
(511)
(40)
-
(854)
(144)
**(44,011)**
(3,133)
-
(90)
(7,360)
**(10,583)**
(650)
**(650)**
**(55,274)**|**£**
**2022**
699
10,224| |---|---|---| |||**10,923**
1,041
28,973| |||**30,014**
2| |||**2**| |||**40,939**
(33)| |||**(33)**
(31,941)
(471)
(316)
(356)
-
(1,362)
(1,136)
(264)
-
-| |||**(35,846)**
(2,061)
(92)
(100)
(5,086)| |||**(7,339)**
(650)| |||**(650)**| |||**(43,868)**| 13 of 14 This page does not form part of the statutory financial statements Broad Haven Playgroup Detailed Statement of Financial Activities Continued For the year ended 31 August 2023 **4,696 (2,929)** ## **Net Income** 14 of 14 This page does not form part of the statutory financial statements