| Summary ofthe mainaa~ ofthe charity, khntlfytng the difference the charity'8 work hss made to the at~ ofIts benegclarles and any wider benefits to society as awhole. Introduction 202/was the fourth fug year of YACIO'8~ofthe Hobnenh. The prixlges far Trustees throughout Uw year were essengsgy thresfdd: to consotkhte snd devaki Improvements to the~aon and mensywent ofthe aHotmenls; to continua |
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| Ula process of fsnglhwhg snd Svlslflg Ns pogchs 8Ad pfocsdUISS Ihhsfltsd ffonl Yofk CNy CCUnclb snd, slthoUgh this wss lass of |
| afador than In 2020, mngsle and adapt h the consthdnts bnposed by the continuing Covld pandemh |
| Admlnhtraem Ht pogales Trustees congnued to engage the sslvtcw ofa part-time selfvun phyed adrnlntstretw. On average the edmlnhtralor worked 20 hours per week but Uwre were~peaks end troughs with longer hours requked st the stan ofthe year~the issue of rental invohss to lenants. Theadm~ contract la renewed annually. Fogowlng~In the autumn Itwas dedd ed to offer the administrator an |
| nlsfbrl six AKNUh conbBcl to glue arches tkne lo fsvtsw sdfhlfdstlsgvs funcdom, klckldlhg tfUstss HIPUt Bfld ovefslghL This Pfocess ls ongohg at the time ofwmhg. Ws conthued to make use ofthe Cakey agotment~system provided by MCPC to maintain records, generate btvdces end reminder letters, etc.As h previous years the ma)orHy Idtenants made use ofthe onHne payment ISCHNy provided by Cohny to pay rental Invokes There CCAUAUW to be performance Issues: for example Hmltetlans on reporthg and~kws of fundknaHty fogowlng Battware upgrades. These had an bnpact on sdmbtiskadve eff~ |
| A number of knprove merds were made to procedures durtng ths year. A slmplNed system ofwamhg letters for 'ACIVOUNveUon' was |
| Introduced akmgskh 8mod Ned 'end oftenancy procesa These changes were hit4ded as part ofangohg ehxts la bnprove cublvagw standwds and reduce the number afssvslsh negleeM plots. |
| Another pogcy change durhg the year was the htoductkm ot8dear 'Co-Tenancy Pogcy' designed to darlfy the proasdursa Adatblg |
| to ths addnon of8ACUlef PsfwNl lo SA exhlblg Isnslx Y. |
| h cogsbofstkxl with the Adlnkdsthllw, TfUBIses oongnusd to enhance sfKI revise docUmsntslkxl designed lo fBcofd Nld slsndefdl$8 administrative~.This~both the 'Manuef and the 'Tenant'8 Handbook. Durhg ths year It became Increasingly cher |
| that knprovbN and ckudyhg procedures wss made dglhutl by amhgughs and autdebM cbnauw In the Tenancy Agreement inherbed |
| from York City CounclL Apart from ane change h 202(, this had not been modNed since YACIO took responslbltky for managing the sgotments, or indeed for many years. As 8result Trustees dedded Io undertake 8 Ndl review ofthe Tenancy Agreement with 8view to bath updslhg and Sestfylng the terms. Totake this kxwsrd an inblsl drag was drawn up and a tenant consubstlon process undertaken through emeH~and Zoom sesskvw open to 85tenants. Fogowlng helpbd comments s revhed Tenancy Agreement was comphled to come into egect from the start af2022. Unless~issues arise, Trustees do not anddpste further changes to the Tenancy Agreemem during the~duANon ofthe lease from the City Caundl (e.g. no changw hr 2023or2024). Ste~continued to play 8 key rfde ss YACIO'8rep~ on sash site. Tnhtees are pafgcuhrly grateful for their contlnutng support. As In previous years Trustee held several meetings wgh Sits Secretaries (vta Zoam). New Site aletarles were ~st Glen and Howe HHL At the end ofthe year Paul Graham stepped down 8$ Hatgate Ste Secretary afler many years In |
| the role. YACIO are parthulsrly gratebd to hl~ long service In the roh and Ihe conlrlbutkm he hss made h commurdty Magvss on |
| Nls 8588Uch 8$ Ihe Csldage Gwdwx RsglscsfANIt Sbs Sscfetsflss have bash IscIUHsd. Nl addNCA, two sddltkxlal ssdstsAt Site |
| Seaetalhs wws reeuked at Low Moor to wpport the sxtsdng Sbe ecrelsry wNh ths running ofIhh large sita. AIUwugh ihs~did not Impact as BigANasntb onadm~ ofthe agotmenls 8$h 2020,Trustees~aware that |
| some tenants, for example due Io BSIHsohtke or stdetdhg, were unsbh to mehtsln their alhtments ss nomud. Although most stsAdsfd scUVNkh, $Uch 8$ Iww Ishllgs congnusd, BCAls Plennsd dsvsloPmanbl wsfs not IUHY knghmsnlsd. Ih~,TIUBISSB dkl not follow up on theIm~ of8mare struchred programme ofpht~that had been~~la |
| Structure and Glwemance |
| Due to the pandemh and ISBUNHN stdcgom 5was again dedded not lo scheduh 8fscato-face AGM. Instead thh was hekl onHne In Aprg wNh about 30hnants attendblg. In accordance with the terms ofthe~,bvo Tnalees, Tony Chahralt end Smon WHL stood dowfl bill wsfs BH!haled 8$TfUstsss fof fUIthef Ihfee pNII teffns. Despge pubHONy In the~there were only ttveee~ ofInterest In becomhg 8trustee. He4m Butl (Hotgate) was |
| recruited as 8 potengel trustee during the summer and agar attending 8 number ofmeethgs was co-opbxl to the Board In October. |
| Trustees ere recommending He4m ls formally elechd as 8Trustee at the 2022 AGM. At the start afthe year the lease from York Cgy CouncH hed stg to be formally signed off.Thh process was completed early In the year. However, sn error on the Perl afths Councg In dehdng Ih durslhn~8further amendmenL As provided for under |
| Ihe tenne ofthe hase, Trustee mel with Dave Melgh Operations Manager at the Councg hr 8 review meedng In July. |
| York Allotments OO (CIO Number:1174306) |
York Allotments OO (CIO Number:1174306) |
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| Receipts &payments accounts forthe |
ear ended: 31stDecember 2021 | ||||
| 2021 | 2020 | ||||
| Unrestricted | Restricted | Total | Total | ||
| funds | funds | funds | funds | ||
| Receipts | F. | 6 | 6 | 6 | |
| Rents | 73,935 | 73,935 | 68,317 | ||
| Fundralslng &donations |
35 | ||||
| Bank interest | 10 | 10 | 106 | ||
| Total receipts | 78945 | . | 75945 | 6845$ | |
| Payments | |||||
| Administration officer |
18,365 | 18,365 | 18,745 | ||
| Insurance | 1,853 | 1,853 | 1,936 | ||
| Memberships &subscrlptions |
|||||
| Grass &hedge cutting | 15,000 | 15,000 | 14,500 | ||
| Deposits returned | 505 | 505 | 345 | ||
| Free plots and honorariums | 725 | 725 | 685 | ||
| Ucences | 1,890 | 1,890 | 1,402 | ||
| Independent examination |
fee | 300 | 300 | 300 | |
| Admin support &office costs |
5,478 | 5,478 | 5,816 | ||
| Skip hire &upgrade ofsites | 3,460 | 3,460 | 574 | ||
| Repairs &maintenance | 12,344 | 12,344 | 6,052 | ||
| Trustees' expenses &meeting costs |
37 | ||||
| Water | 4,345 | 4,345 | 6,755 | ||
| Bank charges & paypal fees | 2,318 | 2,318 | 1,951 | ||
| Sundry expenses | 95 | 95 | 45 | ||
| Total payments | 6617$ | 505 | 66678 | 59143 | |
| Net of receipts/(payments) | 7,772 | (505) | 7,267 | 9,315 | |
| Transfer between accounts | |||||
| Balance brought forward | 45,557 | 29,165 | 74,722 | 65,407 | |
| Balance carried forward | ~5619 | 18664 | 81989 | 74 7$$ |
| Statement ofassets and liabilities at: | 31st | December 2021 | ||
|---|---|---|---|---|
| 2021 | 2020 | |||
| Unrestricted | Restricted | Tota I | Total | |
| funds | funds | funds | funds | |
| E | E | E | E | |
| Cash at bank and in hand | ||||
| Current bank account | 22,711 | 28,660 | 51,371 | 42,153 |
| Deposit account | 30,244 | 30,244 | 30,234 | |
| Paypal | 374 | 374 | 2,335 | |
| 98 829 | 28 660 | 81989 | 74722 |
| 2021 | 2020 | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |||
| funds | funds | funds | funds | |||
| Uabilities | E | E | E | |||
| Independent | examination | fee | 300 | 300 | 300 | |
| 8M | - | 800 | 9M |