## ## ## ## ## |Summary ofthe mainaa~ ofthe charity, khntlfytng
the difference the charity'8 work hss made to the
at~ ofIts benegclarles
and any wider benefits to society as awhole.
Introduction
202/was
the fourth
fug year of YACIO'8~ofthe
Hobnenh. The prixlges far Trustees throughout
Uw year were
essengsgy thresfdd: to consotkhte
snd devaki Improvements
to the~aon
and mensywent
ofthe aHotmenls;
to continua| |---| |Ula process of
fsnglhwhg
snd
Svlslflg Ns pogchs 8Ad pfocsdUISS Ihhsfltsd
ffonl Yofk CNy CCUnclb snd, slthoUgh
this wss lass of| |afador than
In 2020, mngsle and adapt h the consthdnts
bnposed by the continuing
Covld pandemh| |Admlnhtraem
Ht pogales
Trustees congnued
to engage
the sslvtcw ofa part-time
selfvun phyed adrnlntstretw.
On average the edmlnhtralor
worked 20 hours
per week but Uwre were~peaks end troughs
with longer hours requked st the stan ofthe year~the issue of
rental invohss to lenants.
Theadm~
contract la renewed
annually.
Fogowlng~In the autumn
Itwas dedd ed to offer the administrator
an| |nlsfbrl six AKNUh conbBcl to glue arches tkne lo fsvtsw sdfhlfdstlsgvs
funcdom,
klckldlhg
tfUstss
HIPUt Bfld ovefslghL
This Pfocess
ls ongohg at the time ofwmhg.
Ws conthued
to make use ofthe Cakey agotment~system provided
by MCPC to maintain
records, generate btvdces
end reminder
letters, etc.As h previous years the ma)orHy Idtenants made use ofthe onHne payment
ISCHNy provided
by Cohny to
pay rental Invokes There CCAUAUW to be performance
Issues: for example
Hmltetlans
on reporthg
and~kws of
fundknaHty
fogowlng
Battware upgrades. These had an bnpact on sdmbtiskadve eff~| |A number of knprove merds were made to procedures
durtng ths year. A slmplNed
system ofwamhg
letters for 'ACIVOUNveUon'
was| |Introduced
akmgskh 8mod Ned 'end oftenancy procesa These changes
were hit4ded as part ofangohg ehxts la bnprove
cublvagw
standwds
and reduce the number afssvslsh negleeM plots.| |Another pogcy change durhg the year was the htoductkm
ot8dear 'Co-Tenancy
Pogcy' designed to darlfy
the proasdursa
Adatblg| |to ths addnon of8ACUlef PsfwNl lo SA exhlblg Isnslx Y.| |h cogsbofstkxl
with the Adlnkdsthllw,
TfUBIses oongnusd
to enhance
sfKI revise docUmsntslkxl
designed
lo fBcofd Nld slsndefdl$8
administrative~.This~both the 'Manuef and the 'Tenant'8
Handbook.
Durhg ths year It became Increasingly
cher| |that knprovbN
and ckudyhg
procedures
wss made dglhutl
by amhgughs
and autdebM
cbnauw
In the Tenancy Agreement
inherbed| |from York City CounclL Apart from ane change h 202(, this had not been modNed since YACIO took responslbltky
for managing
the
sgotments,
or indeed for many years. As 8result Trustees dedded Io undertake 8 Ndl review ofthe Tenancy Agreement
with 8view
to bath updslhg
and Sestfylng the terms.
Totake this kxwsrd an inblsl drag was drawn
up and a tenant consubstlon
process undertaken
through
emeH~and
Zoom sesskvw open to 85tenants.
Fogowlng
helpbd comments s revhed Tenancy Agreement
was comphled
to come into egect
from the start af2022. Unless~issues arise, Trustees do not anddpste
further changes to the Tenancy Agreemem
during
the~duANon
ofthe lease from the City Caundl (e.g. no changw hr 2023or2024).
Ste~continued
to play 8 key rfde ss YACIO'8rep~
on sash site. Tnhtees are pafgcuhrly
grateful for their
contlnutng
support. As In previous
years Trustee held several meetings
wgh Sits Secretaries (vta Zoam). New Site
aletarles were
~st Glen and Howe
HHL At the end ofthe year Paul Graham stepped
down 8$ Hatgate Ste Secretary afler many years In| |the role. YACIO are parthulsrly
gratebd to hl~ long service In the roh and Ihe conlrlbutkm
he hss made h commurdty
Magvss on| |Nls 8588Uch 8$ Ihe Csldage Gwdwx
RsglscsfANIt Sbs Sscfetsflss have bash IscIUHsd.
Nl addNCA, two sddltkxlal
ssdstsAt Site| |Seaetalhs wws reeuked at Low Moor to wpport the sxtsdng Sbe
ecrelsry
wNh ths running
ofIhh large sita.
AIUwugh
ihs~did not Impact as BigANasntb onadm~
ofthe agotmenls
8$h 2020,Trustees~aware that| |some tenants,
for example due Io BSIHsohtke or stdetdhg,
were unsbh to mehtsln
their alhtments ss nomud. Although
most
stsAdsfd
scUVNkh,
$Uch 8$ Iww Ishllgs congnusd,
BCAls Plennsd
dsvsloPmanbl
wsfs not IUHY knghmsnlsd.
Ih~,TIUBISSB
dkl not follow up on theIm~ of8mare struchred
programme
ofpht~that had been~~la| |Structure and Glwemance| |Due to the pandemh
and ISBUNHN
stdcgom 5was again dedded
not lo scheduh 8fscato-face AGM. Instead thh was hekl onHne
In Aprg wNh about 30hnants
attendblg.
In accordance with the terms ofthe~,bvo Tnalees, Tony Chahralt end Smon
WHL stood dowfl bill wsfs BH!haled 8$TfUstsss fof fUIthef Ihfee pNII teffns.
Despge
pubHONy
In the~there were only ttveee~ ofInterest
In becomhg 8trustee. He4m Butl (Hotgate) was| |recruited as 8 potengel trustee
during the summer
and agar attending 8 number ofmeethgs was co-opbxl to the Board In October.| |Trustees ere recommending
He4m ls formally elechd as 8Trustee at the 2022 AGM.
At the start afthe year the lease from York Cgy CouncH hed stg to be formally signed off.Thh process was completed
early In the
year. However, sn error on the Perl afths Councg
In dehdng Ih durslhn~8further amendmenL
As provided
for under| |Ihe tenne ofthe hase, Trustee mel with Dave Melgh Operations
Manager at the Councg hr 8 review meedng
In July.| ## ## |||York Allotments
OO
(CIO Number:1174306)|York Allotments
OO
(CIO Number:1174306)||| |---|---|---|---|---|---| |Receipts &payments
accounts forthe||ear ended: 31stDecember 2021|||| |||||2021|2020| |||Unrestricted|Restricted|Total|Total| |||funds|funds|funds|funds| |Receipts||F.|6|6|6| |Rents||73,935||73,935|68,317| |Fundralslng
&donations|||||35| |Bank interest||10||10|106| |Total receipts||78945|.|75945|6845$| |Payments|||||| |Administration
officer||18,365||18,365|18,745| |Insurance||1,853||1,853|1,936| |Memberships
&subscrlptions|||||| |Grass &hedge cutting||15,000||15,000|14,500| |Deposits returned|||505|505|345| |Free plots and honorariums||725||725|685| |Ucences||1,890||1,890|1,402| |Independent
examination|fee|300||300|300| |Admin support
&office costs||5,478||5,478|5,816| |Skip hire &upgrade ofsites||3,460||3,460|574| |Repairs &maintenance||12,344||12,344|6,052| |Trustees' expenses
&meeting costs|||||37| |Water||4,345||4,345|6,755| |Bank charges & paypal fees||2,318||2,318|1,951| |Sundry expenses||95||95|45| |Total payments||6617$|505|66678|59143| |Net of receipts/(payments)||7,772|(505)|7,267|9,315| |Transfer between accounts|||||| |Balance brought forward||45,557|29,165|74,722|65,407| |Balance carried forward||~5619|18664|81989|74 7$$| ## |Statement ofassets and liabilities at:||31st|December 2021|| |---|---|---|---|---| ||||2021|2020| ||Unrestricted|Restricted|Tota I|Total| ||funds|funds|funds|funds| ||E|E|E|E| |Cash at bank and in hand||||| |Current bank account|22,711|28,660|51,371|42,153| |Deposit account|30,244||30,244|30,234| |Paypal|374||374|2,335| ||98 829|28 660|81989|74722| ||||||2021|2020| |---|---|---|---|---|---|---| ||||Unrestricted|Restricted|Total|Total| ||||funds|funds|funds|funds| |Uabilities|||E||E|E| |Independent|examination|fee|300||300|300| ||||8M|-|800|9M| ## ## ## ##