Grace Church Swansea Trustees' Annual Report Period from 1[st] January 2021 to 31[st] December 2021
Reference and administrative details
Registered charity name Grace Church Swansea Charity registration number 1174245
The
Trustees Mr B Measday (Appointed 14 August 2017) Mrs C McCarthy-Reed (Appointed 14 August 2017) Mrs D Essery (Appointed 14 August 2017) Mr J Pike (Appointed 20 May 2020) Mr B Farr (Appointed 20 May 2020)
Accountants
Stephen Kent and Co, Chartered Accountants, 456 Gower Road, Killay, Swansea, SA2 7AL
Structure, governance and management
Grace Church Swansea is a Charitable Incorporated Organisation, registered in August 2017. Registered Charity Number: 1174245.
Grace Church Swansea leadership have responsibility for the recruitment and appointment of Trustees of the Charity. They are responsible for identifying potential individuals with appropriate ethos and skills for the position. This is then discussed with the existing appointed Trustees. A consensus must be found to appoint. All existing and new Trustees must agree with the Statement of Belief set out in our governing documents.
All newly appointed Trustees will undergo an orientation meeting with the Chair of the Trustees to brief them on their duties and responsibilities as a Trustee, the decision-making processes and the current financial position of the charity as set out in the latest published accounts. Trustees are encouraged to attend appropriate training events where these will help them carry out their roles and responsibilities effectively.
1
The Trustees fulfil their legal obligations on behalf of the Charity, aiming to meet at least four times a year.
Charity Trustees:
Byron Measday - Chair Claire McCarthy-Reed Donna Essery Joshua Pike Brian Farr
Church Leadership:
Byron Measday - Senior Leader Sarah Measday Emma Ball Charlotte Whitcombe Joshua Pike - Resigned 20th Oct 2021
Small Group Leadership:
Simon Bates Emma Ball Charlotte Whitcombe Adam McCarthy-Reed Chloe Measday
Employees:
Chloe Measday
Grace Church Swansea are part of the Swansea Hope network of churches and have been blessed by our strong links and the support of Parklands Church, Sketty, Swansea.
Objectives and activities
Grace Church Swansea exists to welcome as many people as possible into Church community, in order for them to learn more about the Christian faith and become passionate followers of Jesus. We welcome people just as they are, no pretense, no masks, just real life - with all its mess and challenges.
Sunday Gatherings
For the last few years we have been meeting at the Scouts Hall, Clase, where we hire a weekly space on Sunday afternoons for us to come together for worship, teaching, friendship and support. These times are important for us to share vision and purpose with the church family and for us to keep learning and exploring more
2
about the life Jesus has called us to live together. Unfortunately, early 2020 saw the beginnings of a global pandemic when Covid 19 hit and everything changed. During the early months of 2021, many restrictions were still in place in Wales and continued to affect how we met as a church community.
We continued to utilise Zoom, Youtube and Whatsapp to communicate our services and talks throughout this period, ensuring everyone that wanted had access and could continue to share Bible teachings and worships together. While we were able to meet in smaller groups together a little sooner, it was September when we finally were able to meet on a Sunday again. This was a very special time for us to be back together, face to face, to pray together, to speak together, to listen together, to worship together.
Small Groups
Prior to the global pandemic, we would also meet together weekly in each other’s homes. These meetings provide greater opportunities for us to get to know each other, to share life together, to stand side by side, to encourage and pray for one another. Together we explore the Bible and the teachings of Jesus in order that we feel equipped and empowered to follow Him in our daily lives. For the first 6 months of 2021, we continued to create opportunities for the Church community to do this online, using Zoom to explore Jesus’s teachings further and to offer needed encouragement and support as we were still limited in how we could meet and see others face to face.
Finally, July came, and we were able to meet in small groups again in person. We had missed this as a church and hope we never again have to stay apart for so long.
3
Social Gatherings
Relationships are really important to us at Grace Church. We want to share life with people, the good times and the challenging times. To encourage the development of great friendships we have regularly organised social times for church family and friends to come together to be able to talk and have fun. In the past these have included ladies evenings, including crafts, talks, afternoon teas, fundraising, breakfasts and quizzes. The men regularly would meet for breakfasts, talks, bowling, BBQs and curry nights. The children would get in on the fun too. They have previously enjoyed cinema times, quizzes and game sessions and egg hunts together. For us, Church is about building community and being part of family.
Again, much of this year looked very different. With local and national restrictions still in place, face to face gatherings were impossible until later in the year. During these first few months we instead met online in order to plan activities that might be possible later in the year. Much of this planning was led by our Community Development Worker and a small team of volunteers. It was great to see that people still wanted to find creative ways we could service our community even while restrictions might remain, and to do so in a safe way.
Community Projects
Another important way of us building strong relationships is by serving together. Clase is an amazing community full of life and spirit. Being part of this community and serving the individuals and families that live there is central in our purposes and objectives. While we were limited in what was permissible during this year due to ongoing restrictions, we made the most of what was possible in order for us to continue to service our community.
4
Achievements and performance
The following achievements further demonstrate Grace Churches charitable purposes for the benefit of the wider community:
2021 at a glance
----- Start of picture text -----
Date: Event: Organised Venue: No of No of
by: volunteers: attendees:
April 2 [nd] Easter Trail Grace Community 4 35
Church
June 3 [rd] Photo Grace Clase Park 3 20
Scavenger Church
Hunt
June 26 [th] Litter Pick Grace Community 20 NA
Church
July 19 [th] Picnic Grace Morriston Cancelled due
Church Park to hot
weather
July 24 [th] Litter Pick Grace Community 12 NA
Church
Aug 20 [th] Litter Pick Grace Community 8 NA
Church
Sept 1 [st] Games on Grace Church 4 45
the Grass Church Grass
Sept 8 [th] Pizza party Jessie Kid Church 2 15
Grass
Sept 11 [th] Litter Pick Grace Community 4 NA
Church
Sept 25 [th] Charity Grace Church 7 42
Coffee Church
Morning
Oct 16 [th] Litter Pick Grace Community 2 NA
Church
Nov 28 [th] Litter Pick Grace Community 3 NA
Church
Dec 4 [th] Charity Grace Church 6 30
Coffee Church
Morning
----- End of picture text -----
5
Easter Trail
We began in April with an outdoor Easter trail event. We created a treasure hunt around the community revealing parts of the Easter story. Families were to follow the trail and answer the quiz questions with information from the posters around the community. We created craft packs and gave out Easter eggs as prizes for completing. It was so great to be putting on an event again and to be talking to the residents that attended. We saw new faces who had not come to any of our events before, this was really exciting. We had around 10 local families attend as well as others connected to the Church family.
Photo Scavenger Hunt
Following on from our Easter trail, we decided to do a photo scavenger hunt at the local park next to the Church building. Families would find the items we had pictured around the park and if they found them all they won a prize. This was a fun event which engaged with those who were in the Park already. It was great to go out into the community in this way and encourage people to take part in a simple but fun activity. Around 20 people took part and we had some great conversations with families.
6
Litter Picks
In June we tried a local litter pick. We borrowed the equipment from our local ‘Keep Wales Tidy’ hub in the library, that gives you everything you need as well as all the information on how to recycle. We decided to do this after a lot of talk online about how dirty the community had become. We hoped this would also be a visual reminder the residents that we are still there and willing to tackle local issues with them. For our first litter pick in June we had 20 people volunteer, including a local Councillor. Following this litter pick we have continued them monthly throughout the year to show consistency to local people. Volunteers have grown less towards the end of the year, however, this is definitely something which we will look to continue in the new year.
7
Games on the Grass
Before the Children went back to school, we had games on the grass outside the Church. It was a fun relaxed event with many families from the community dropping in and getting involved with the activities. We hadn’t done an event on this scale for over a year, this was exciting for the volunteers, and reminded us of the work that goes into putting together an event.
Pizza Party
There has been a local initiative happening locally to encourage residents to grow vegetables in their own gardens. Our Community Development Worker was invited to visit many of the gardens to see the work they were doing and it was a very successful harvest. The team organising this wanted to put on a celebration event and asked if they could use the Church grounds for this event. We attended and enjoyed seeing things they had been growing through the year, as well as to sample some of the produce. This was great to get to know some more families who live in Clase.
8
Charity Coffee Mornings
During the Autumn/Winter we held 2 charity coffee mornings at the Church building. These included bric-a-brac, raffle, tombola, cakes and refreshments. These were fundraising events for a great Charity and one raising funds for the Church building project. We welcomed new and old friends from the community, as well as newly formed relationships with some of the Churches neighbours. We raised just under £500 at these events.
Food bank
As 2021 continued to see the ongoing impact of the global pandemic, local families still continued to struggle with access to food. The number of those impacted by food poverty increased and the need for the local food bank continued to be in high demand. A picture that was replicated across the UK.
9
As a result, our Community Development Worker continued to support the food bank on an ongoing basis, picking up food donations and helping to serve local families accessing the food bank on the day. While this was a big investment in terms of her hours each week, this was really important and another great way for us to help serve local families.
Building Developments
In early 2020, we were finally the legal owners of our own building and had a new lease in our name. For us to get this far had already been a long process, however, we still had not anticipated the long journey ahead of us.
Early 2020 we engaged with an architect, started talking about the design, floor plans, possible extensions and a plan to develop a community café space. Obviously, March and Covid 19, with its numerous lockdowns and accompanying restrictions entered, and haltered the speed of many of the discussions and planning taking place. Unfortunately, our architect also become very unwell and was unable at that time to continue with the planned design work, placing further delays to any developments.
With the start of 2021 we decided to hire new architects and had new energy to get the development project going in the right direction again. We continued to clear out any items that were of no use to us in the building and sold as many as possible to collectors in order to increase our savings. We agreed a partnership with the local council who were building homes and a new school on the street. It was agreed that the council would use some of the land that surrounds the building as a site office. In return they would turn the land they used into a car park for us, as well as cover all water and electric bills whilst they are on our premises. The rest of the land was regularly maintained by a small gardening team of volunteers from within the church.
10
Plans were drawn up by the architect in consultation with the leadership team, which were then submitted to the council to transform the building from the category of solely a place of worship into a place of worship and a community cafe - in accordance with the vision of the church of having a safe place that they community can gather as Clase is sorely lacking in this regard.
Financial review
For the period of January 2021 - December 2021 our accounts have been prepared by Stephen Kent and Co, Chartered Accountants, Swansea.
During 2021 Grace Church Swansea:
Received a total of £14,683 in unrestricted funds as donations towards its charitable purposes. Gave donations totalling £2,369 to support individuals and organisations in need. Spent £7,488 on salary costs.
The part time role (16 hours wk) of Community Development Worker during this period continued to be an essential role, especially during Covid. The role offered us greater flexibility to be able to respond to the new and changing world we continued to find ourselves in. Each activity and event planned, whether gathering 2 or 60 individuals meant planning, risks assessments, a shed full of creativity, while ensuring all along we could keep everyone safe. This role and Chloe who is employed in it, offered us the opportunity to be creative and respond to the new challenges we faced. Chloe was able to organise and facilitate much of the creative opportunities for people to engage mentioned throughout this report, and we want to take this time to say a massive thank you. Thank you for your dedication and for going beyond the call of duty to serve on our behalf.
11
During this financial period we spent a total of £1,143 on church and community activities and events.
At the end of our financial period, 31st December 2021, we had a balance of £45,999 to carry forward into the next financial year. All funds are currently unrestricted.
The trustees' annual report was approved on 30[th] October 2022 and signed on behalf of the board of trustees by:
Mrs C McCarthy-Reed (Trustee)
12
Registered Charity Number." 1174245 Grace Church Swansea Unaudited Financial Statements For the year ended 31 December 2021
Gra Church Swansea Accountants & Business Advisors Report to Grace Church Swansea on the Unaudited Financial Information of Grace Church Swansea For the year ended 31 December 2021 As described on the statement of financial rM)silion. the trustees of the charity are responsible lor the preparation of the financial slalemenls lor the period ended 31 December 2021, which eomprise the slalemenl of financial aclivitEs, stalernent of financial p)silion and the related notes. You consider that the charity is exempl from an audit under Ihe Charities Act 2011. In accordance with your instructions we have compiled Ihese financial statements in order lo assist you lo fulfil or slalulory resrxinsibilities, from Ihe accounting records and from information and explanations supplied to us. Stephen Kent and Company Lld 456 Gower Road Killay Swansea SA2 7AL
Grace Church Swansea Statement of Financial Activities As at 31 Dember 2021 2021 2020 Total Funds Unrestricted Funds Totsl Funds Income and endowments Donations and legacies 14683 Total income Expenditure Expenditure on raising funds. Costs ol raising donations and legacies Expenditure on charitable activities Total expenditure 2.369 2,369 1.934 Other operating Income 1.501 1.501 14,500 Net lexpenditurellincome and net movement in funds 4.1x7 Reconeiliation of funds Total funds brought forward 50 066 Total funds carried forward The statement of financial activities includes all gains and losses reCgniSed in the year. All Income and expenditure derive from continuing aclivilies.
Gra Church Swansea Statement of Financial Position As at 31 Dember 2021 2021 2020 Fixed assets Tangible fixed assets 2,400 180 Current asseis Cash al bank and in hand 45,235 51.101 Creditors: amounts falling due within one year 11,6361 11,2161 Net current assets Total assets less current liabilities Funds ot the charity Unreslricled funds Total charity funds These financial slalements were approved by the board of Iruslees 2nd aulhorised for issue on and are signed on behalf of the board by". Mr J Pike Tiuslee
Grace Church Swansea Notes to the Financial Statements For the year ended 31 December 2021 1. General information The charity is a public benefil entity and a Tegi5tered charity in England and Wales and is unincorporated. The address of the principal office is 5 Meadowcrofl. Soulhgale, Swansea. SA3 2DF. 2. Statement of compliance These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland,. the Slalemenl of Recommended Practice applicable lo charilies preparing their accounls in accordance with the Financial Reporting Standard applicable In the UK and Republic of Ireland IFRS 1021 (Charities SORP IFRS 10211 and the Charities Act 2011. 3. Accounting polieies Basis of preparation The financial stateents have been prepared on the histor1 cost basis, as modified by the revaluation of certain financial assets and liabilities and irivestrnenl properties measured at fair value through Income and expendIre. The financial statements afe prepared in sterling, which is the functional currency of the entity. Going concern There are no material uncertainties about the chanty's ability to continue. Judgements and key sources of estimation uncertainty The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These eslimales and judgements are continually reviewed and are based on experience and other factors. Including expectslions of future events that are believed lo be reasonable under the circumstances. Fund accounting Unreslricled funds ale available for use al Ihe discretion of the truslees lo further any of the charity's purposes_ Incoming resources All incoming resources are included in the statement of financial activities when en1111emenl has passed lo the charity, it is probable that the economic benefils associated with the transaction will flow lo the charity and Ihe arrK)unt can be feliably measured. The following specific policies are applied lo partscular categories of income.. Income from donations or grants is recognised when there is evidence ol enlillemenl lo the gift. receipt is probable and ils amount can be measuTeiJ reliably.
Grace Church Swansea Notes to the Financial Statements For the year ended 31 December 2021 Legacy income is recognised when receipl is probable and enlillemenl is established. Income from donated goods is measiJTed al the fair vallte of the goods unless this Is impractical lo measure reliably. in which case the value is derived from the cost to the donor or the eslimaled resale value. Donated facilities and setvices are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. Income from contracts for the suppty of seTvices is recognised with the delivery of the contracted seryice. This is classified as unrestricted funds unless there is a conlraclual requiiemenl for it lo be spent on a particular purpose arKJ returned if unspent, in which se il may be regarded as restn"cled. Resources expended Expenditure is recognised on an accruals basis a5 a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the slatement of financial activities to which it relate5= Expenditure on raising funds includes the costs of all fundraising activities, events, non-tharitable trading activities. and the sale of donated goods. Expenditure on charitable activities includes all cost5 incurred by a charity in undertaking activities that furthei its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the goverrbance of the chaiity apportioned to charitable activities. Other expenditure includes all expenditure that Is neither related to raising funds for the charity nor part of its expenditure on charitable activities. All tosts are allocated to experbditure categories reflecting the use of the resoLtrce. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute lo on a reasonable, justifiable and consistent bas15. 4. Trustee remuneration and expenses No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.
Grace Church Swansea Notes to the Accounts For the year ended 31 December 2021 Accounting Policies Basis of accounting The principle a¢counbng policie5 are summaiised below. They have been applied consistently throughout this year and last Tanglble fixed assets Tangible fixed assets are slated al cost or valuation less depreciation and any provision for impairment Deprecialion is provided al rates calculated to write off the cost or valuation of fixed assets, less their eslimaled residijal value. over their expected residual value5. ovei their expecled useful lives on the following basis.. P18nl and Machinery Fixtures and Fillings 250 Reducing balance 20% Slraighl line Tangibl8 fixed assets Plant and Ma¢hinery Fixtures and Fittings Cost or valuation Total Al 01 January 2021 AdditnS Disposals Al 31 December 2021 425 425 3.000 3,000 14251 3,000 14251 3.000 Depreciation Al Q1 JanLJary 2021 Disposals Charge for year Al 39 December 2021 245 245 12451 12451 600 600 600 600 Net book values Al 31 December 2021 2,400 2,400 At 31 December 2020 180 180 5of5
Grace Church Swansea Profit and Loss Account For the year ended 31 Dember 2021 2021 2020 Turnover Donations Charitable Activities 14,683 16.880 789 14,683 17.669 Gross Profit 14.683 17.669 Administrative Expenses Wages & Salaries Pension Contributions Staff Training Accountancy Fees Legal and Professional fees (allowable) Rent Light. Heal & Power Depreciation Charge". Plant & Machinery Depreciation Charge.. Fixlures & Fillings ProfiVLoss on Sale ITangible FAI Advertising General Insurance Other Office Costs Telephone, Fax & Internet Sundry Expenses Charitable Contnbulions 7.488 120 129 421 5,753 7,687 129 420 2.040 560 (9801 649 60 600 11791 144 2.594 193 98 1.143 2,369 646 390 90 272 1,934 120,2511 114.8771 Other Operating Income Grarils and Funding Other operating Income liaxable) 1.500 14,SOO 1.501 14.500 17,292 Loss for thg Financial Year {4,0671 3of5