Attendees: John Kay (DTC), Danae Savvidou (DTC), Sue Creswick (DTC), Emma Irvine (TAB), Liz Swanwick (TAB), Aimee Cockram (TAB)
VIBE AGM 2023
MINUTES
26th June 2023 Vibe, 12.00pm
Apologies
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No apologies - Symon Ackroyd has resigned from Town council; JK will inform Trustees when a new councillor is found to join the board.
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Minutes of the last AGM
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‣ Board are happy that the minutes from the AGM from 2021 are a true record of the meeting.
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‣ Welcome to new trustees Danae and Aimee
Chair’s Report
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New contract is being considered by the Town Council - Cam Parish may not be part of the re-tendered contract which will launch in September
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Garden is looking brilliant - session with young people to collaborate on the design of the garden. Chris Roberts was contracted to do the work; all stakeholders delighted with finished garden.
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We need to do some planting and purchase furniture for the space. EI to approach Tesco - would donate any herbs plants for the garden? Leaf and Ground also to be approached EI
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Compost needed.
Treasurer’s Report
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Current amount in the account £19357
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We need to promote the centre more so that it can be utilised during the day - it would be great to find a regular hirer; we have had very few bookings over the last year.
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We should promote the setting more - party hire? Social media campaign EI to do some prep work in time for the launch of the refurbished garden.
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There is a published hire rate on the Town Council website - trustees are happy to leave the rates as they are (£10.00 per hour)
Election of new committee members
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Chair: Danae Savvidou
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Vice Chair: Liz Swanwick
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Treasurer: John Kay
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Secretary: Emma Irvine
Aimee Cockram and Sue Creswick are willing to stay on the Trustee board
DURSLEY YOUTH CENTRE THE OLD PARSONAGE 3 PARSONAGE ST DURSLEY GL11 4BW
Any other business
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Equipment/resources spending required & agreed by Trustees:
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‣ £250 for annual games subscription JK
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‣ EI £1000 for finishing garden (compost, planting, furniture)
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‣ £100 for kitchen utensils EI
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‣ £200 for video doorbells for Vibe front door and Tab front door. EI
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Can The Door use the Vibe on a Wednesday morning for a parenting course - they have received funding to run it. They are requesting that the cost of this might be included the existing youth provision.
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‣ Trustees all agreed that we would be willing to offer a 50% discount on hire fee (£20.00 per session) JK to advise them of this.
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Cleaning contract will be reduced by one session (has been 4 times per week) (Reducing from covid frequency) JK
Date of next meeting
2/10/23 11.30 in the Vibe (after the service review meeting)
DURSLEY YOUTH CENTRE THE OLD PARSONAGE 3 PARSONAGE ST DURSLEY GL11 4BW