| Description ofthe charity's tr | Description ofthe charity's tr | usts | |
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| Type of governing document |
Constitution dated 26" July 2017 |
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| How the charity | is | Charitable Incorporated Organisation |
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| constituted | |||
| Trustee selection methods | The management committee members consist ofup to ten elected trustees elected atthe AGM by the inhabitants ofthe area ofbenefit, up to 'l5 trustees |
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| appointed to represent specified Hall user groups and up to 5co-opted |
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| trustees. | |||
| Additional governance issues |
(Optional information) |
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| You may choose to include additional information, where relevant, about: |
On 26July 2017,the trustees ofThe Freshford Village Memorial Hall (Registered Charity No.304545)established a Charitable incorporated Organisation; The Freshford Village Memoiial Hall {Registered Charity |
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| e polides and procedures | No.1174158)to take forward the chanty's work. | ||
| adopted forthe induction | |||
| and training oftrustees; | Bya General Vesting Declaration made by the trustees on 18October 201?, |
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| e the charity's | The Freshford Village Memorial Hall (Registered Charity No.304545) merged |
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| organisational structure |
with, and transferred all its assets and property to, The Freshford Village |
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| and any wider network | Memorial Hall (Registered Charity No. 1174158. |
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| with which the charity works; |
The merger was registered with the Charity Commission on 28'" September |
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| ~ relationship with any related parties; ~ trustees' consideration |
of | 2018,atter the new ownership ofthe land was registered with the Land Registry, and The Freshford Village Memorial Hall (304545)was removed the Register ofCharities on the same date. |
from |
| major risks and the system and procedures manage them |
to | All trustees give their time asvolunteers and receive no remuneration or other benefits forduties fulfilled as part oftheir trustee role |
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| The objects ofthe CIO are to establish and run a village hall and to promote |
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| forthe benefit ofthe inhabitants ofthe Parish ofFreshford and the |
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| Summary ofthe objects the charity set out in its |
of | neighbourhood (*'area ofbenefit")without distinction ofsex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision offacilities for recreation or other leisure time occupation of |
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| governing document |
individuals who have need ofsuch facilities by reason oftheir youth, age, |
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| infirmity ordisablement, financial hardship orsocial and economic |
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| circumstances or forthe public at large in the interests ofsocial welfare and |
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| with the obectofim rovin the conditions oflife ofthe said inhabitants. |
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| Summary ofthe main activities undertaken for the public benefit in |
In managing Freshford Village Memorial Hall the trustees had due regard the Charity Commission's public benefit guidance. |
to | |
| relation tothese objects | During 2021,the Charity's public benefit can be summarised as; |
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| {include within this section | |||
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| To date K195Khas been | raised towards the total Phase 1 costs off235K, with |
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| the glazing and cladding | works planned to take place in summer 2022. |
| At the AGM in 2021,the | Hall trustees elected David Wright as the new |
| Chairman, replacing Claudia Towner. This is reflected in the list ofTrustees |
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| above. | |
| The trustees carried out | minor improvements to the toilet facilities during 2021. |
| The Annual Fete was hekl in September 2021 atter Covid restrictions eased. | |
| This event was ve well |
attended and raised f4,680forthe Hall. |
| Briefstatement ofthe charity's policy on |
Briefstatement ofthe charity's policy on |
Briefstatement ofthe charity's policy on |
Freshford Viflage Memorial Hali was opened in August 1964. After over 50 years ofuse, many aspects ofthe building are considered to be approaching the end oftheir economical and structural life, and are being replaced through |
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| reserves | the Hall's ongoing development programme. |
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| In order to continue to secure and sustain the charity's viability and the |
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| Memorial Hall's future availability to users, it isthe Trustees' policy to aim to |
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| hold sufflcient funds in unrestricted reserves to support anticipated major |
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| maintenance and redevelopment costs, providing leverage for additional grant |
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| and community funding. |
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| The Trustees wiN review the Reserves Policy and the amount ofreserves held |
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| at each Management Committee meeting. |
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| Freshford Village Memorial Hall held f59,352 in unrestricted reserves at 31 |
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| December 2021. | |||
| Details ofany funds materially in deficit |
Not applicable | ||
| Further financial review details (Optional information) |
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| You may choose to include additional information, where relevant about: |
ln 2021,Unrestricted Funds receipts exceeded payments by f20,023 (2020 Z9,330). In2021,atransfer off40 from Unrestricted Funds to Restricted Funds was |
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| e the charity's prindpal sources offunds (including any fundraising); |
required to meet a shortfall in grants received for Door Lock Replacement (2020Zni/) Unrestricted Cash Funds at31 December 2021 were 859,352 (2020 839,369)which equates to 38months ofgeneral expenses (202024 Inonf/is). |
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| how expenditure has supported the key objectives ofthe charity; ~ investment policy and objectives including any ethical investment policy adopted. |
Restricted Cash Funds at 31 December 202'I were f23,282 (2020anil). RECEIPTS f, 0 Occasional Bookin s: Receipts were F3,486 (2020Z1,272). |
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| Grants 8 Donations: Unrestricted Funds receipts were F19,621 (2020 |
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| 813,573). FVMH received f17,302 in COVID-19 grants from Bath and NE Somerset Council during the year (2020811,334). Freshford Parish Council |
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| contributed K1,883to the costs ofFVMH in 2021 (202082,028). |
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| Restricted Funds receipts were f25,217(2020&ul). Phase 1 ofthe |
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| Freshford Vifla e Memorial Hall redevelo ment r ramme isto u ate the |
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| TAR | 4 March 2022 |
| FORTHE YEAR ENDED 31DEC | EMBER | 2021 | |||||
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| 2021 | 2021 | 2021 | 2020 | 2020 | 2020 | ||
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | ||
| Funds | Funds | Funds | Funds | Funds | Funds | ||
| RECEIPTS | |||||||
| Hire of hall | |||||||
| Blockhooking Occasional Grants 8, Donations Fund raising - Fete Trading 8 Parking Agreements Hire of Equipment |
note 2 note 3 |
8,913 3,486 12,399 19,621 4,780 1,661 60 |
25,217 | 8,913 3,486 12,399 44,838 4,780 1,661 60 |
11,351 1,272 12,623 13,573 -562 2,168 |
11,351 1,272 12,623 13,573 -562 2,168 |
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| Interest PAYMENTS |
13 38„534 |
25,2'I 7 | 13 63,751 |
27,852 | 50 27,852 |
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| Hall Redevelopment Maintenance 8 Repairs C/eaning Booking Secretary 8 Administration Maintenance of Field 8 Play Area Utiiities |
92 5,112 4,006 2,860 1,790 |
1,800 175 |
1,892 5,287 4,006 2,860 1,790 |
3,827 5,488 3,507 2,293 'l,560 |
3,827 1,488 3,507 2,293 5,560 |
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| Heating Oil Electricity |
761 564 |
761 564 |
'/,260 749 |
1,260 749 |
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| Water Services | 363 | 363 | 609 | 609 | |||
| Insurance Refuse collection |
1,687 973 |
1,687 973 |
'l,708 952 |
1,708 952 |
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| Music licences | 303 | 303 | 569 | 569 | |||
| 18,511 | 1,975 | 20,486 | 18,522 | 18,522 | |||
| RECEIPTS LESSPAYMENTS | 20,023 | 23,242 | 43,265 | 9,330 | 9,330 | ||
| TRANSFERS BETWEEN FUNDS | |||||||
| CASH FUNDS AT 31 DECEMBER 2020 | 39,369 | 39,369 | 30,039 | 30,039 | |||
| CASH FUNDS AT 31 DECEMBER 2021 | 59,352 | 23,282 | 82,634 | 39,369 | 39,369 | ||
| CASH FUNDS AT31DECEMBER2021 | |||||||
| CAF Bank CAF Cash Account Virgin Charity Deposit Account COIF Charities Deposit Fund |
49,072 10,190 90 |
23,282 | 72,354 10,190 90 |
29, '/02 'l0,177 90 |
29,102 10,'l77 90 |
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| 59,352 | 23,282 | 82,634 | 39,369 | 39,369 |