|Description ofthe charity's tr|Description ofthe charity's tr|usts||
|---|---|---|---|
|Type of governing<br>document||Constitution<br>dated 26" July 2017||
|How the charity|is|Charitable<br>Incorporated<br>Organisation||
|constituted||||
|Trustee selection methods||The management<br>committee<br>members<br>consist ofup to ten elected trustees<br>elected atthe AGM by the inhabitants<br>ofthe area ofbenefit, up to 'l5 trustees||
|||appointed<br>to represent<br>specified Hall user groups and up to 5co-opted||
|||trustees.||
|Additional<br>governance<br>issues||(Optional<br>information)||
|You may choose to include<br>additional<br>information,<br>where<br>relevant,<br>about:||On 26July 2017,the trustees ofThe Freshford<br>Village Memorial<br>Hall<br>(Registered<br>Charity No.304545)established a Charitable<br>incorporated<br>Organisation;<br>The Freshford Village Memoiial<br>Hall {Registered Charity||
|e polides and procedures||No.1174158)to take forward the chanty's work.||
|adopted forthe induction||||
|and training oftrustees;||Bya General Vesting Declaration<br>made by the trustees on 18October 201?,||
|e the charity's||The Freshford Village Memorial<br>Hall (Registered<br>Charity No.304545) merged||
|organisational<br>structure||with, and transferred<br>all its assets and property to, The Freshford Village||
|and any wider network||Memorial<br>Hall (Registered<br>Charity No. 1174158.||
|with which the charity<br>works;||The merger was registered<br>with the Charity Commission<br>on 28'" September||
|~ relationship<br>with any<br>related parties;<br>~ trustees'<br>consideration|of|2018,atter the new ownership<br>ofthe land was registered<br>with the Land<br>Registry, and The Freshford Village Memorial<br>Hall (304545)was removed<br>the Register ofCharities on the same date.|from|
|major risks and the<br>system and procedures<br>manage them|to|All trustees give their time asvolunteers<br>and receive no remuneration<br>or other<br>benefits forduties fulfilled as part oftheir trustee role||
|||The objects ofthe CIO are to establish<br>and run a village hall and to promote||
|||forthe benefit ofthe inhabitants<br>ofthe Parish ofFreshford and the||
|Summary<br>ofthe objects <br>the charity set out in its|of|neighbourhood<br>(*'area ofbenefit")without distinction<br>ofsex, sexual orientation,<br>age, disability,<br>nationality,<br>race or political, religious or other opinions the<br>provision offacilities for recreation or other leisure time occupation of||
|governing<br>document||individuals<br>who have need ofsuch facilities by reason oftheir youth, age,||
|||infirmity ordisablement,<br>financial hardship<br>orsocial and economic||
|||circumstances<br>or forthe public at large in the interests ofsocial welfare and||
|||with the obectofim<br>rovin<br>the conditions oflife ofthe said inhabitants.||
|Summary ofthe main<br>activities undertaken<br>for<br>the public benefit in||In managing<br>Freshford Village Memorial<br>Hall the trustees<br>had due regard <br>the Charity Commission's<br>public benefit guidance.|to|
|relation tothese objects||During 2021,the Charity's<br>public benefit can be summarised<br>as;||
|{include within this section||||
|TAR||||





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|To date K195Khas been|raised towards the total Phase 1 costs off235K, with|
|---|---|
|the glazing and cladding|works planned to take place in summer 2022.|
|At the AGM in 2021,the|Hall trustees elected David Wright as the new|
|Chairman,<br>replacing<br>Claudia Towner. This is reflected<br>in the list ofTrustees||
|above.||
|The trustees carried out|minor improvements<br>to the toilet facilities during 2021.|
|The Annual Fete was hekl in September 2021 atter Covid restrictions eased.||
|This event was ve<br>well|attended<br>and raised f4,680forthe Hall.|



|Briefstatement ofthe<br>charity's<br>policy on|Briefstatement ofthe<br>charity's<br>policy on|Briefstatement ofthe<br>charity's<br>policy on|Freshford<br>Viflage Memorial<br>Hali was opened<br>in August 1964. After over 50<br>years ofuse, many aspects ofthe building are considered<br>to be approaching<br>the end oftheir economical and structural<br>life, and are being replaced through|
|---|---|---|---|
|reserves|||the Hall's ongoing development<br>programme.|
||||In order to continue to secure and sustain the charity's<br>viability and the|
||||Memorial<br>Hall's future availability<br>to users, it isthe Trustees'<br>policy to aim to|
||||hold sufflcient funds<br>in unrestricted<br>reserves to support anticipated<br>major|
||||maintenance<br>and redevelopment<br>costs, providing<br>leverage for additional<br>grant|
||||and community<br>funding.|
||||The Trustees<br>wiN review the Reserves Policy and the amount ofreserves<br>held|
||||at each Management<br>Committee<br>meeting.|
||||Freshford Village Memorial<br>Hall held f59,352 in unrestricted<br>reserves at 31|
||||December 2021.|
|Details ofany funds<br>materially<br>in deficit|||Not applicable|
|Further financial<br>review details (Optional<br>information)||||
|You may choose to include<br>additional<br>information,<br>where<br>relevant about:|||ln 2021,Unrestricted<br>Funds receipts exceeded payments<br>by f20,023 (2020<br>Z9,330).<br>In2021,atransfer off40 from Unrestricted<br>Funds to Restricted Funds was|
|e<br>the charity's<br>prindpal<br>sources offunds<br>(including<br>any<br>fundraising);|||required to meet a shortfall<br>in grants received for Door Lock Replacement<br>(2020Zni/)<br>Unrestricted<br>Cash Funds at31 December 2021 were 859,352 (2020<br>839,369)which equates to 38months ofgeneral expenses (202024<br>Inonf/is).|
|how expenditure<br>has<br>supported<br>the key<br>objectives ofthe charity;<br>~<br>investment<br>policy and<br>objectives including<br>any<br>ethical investment<br>policy<br>adopted.|||Restricted Cash Funds at 31 December 202'I were f23,282 (2020anil).<br>RECEIPTS<br>f, 0<br>Occasional Bookin s: Receipts were F3,486 (2020Z1,272).|
||||Grants 8 Donations:<br>Unrestricted<br>Funds receipts were F19,621 (2020|
||||813,573). FVMH received f17,302 in COVID-19 grants from Bath and NE<br>Somerset Council during the year (2020811,334). Freshford Parish Council|
||||contributed<br>K1,883to the costs ofFVMH in 2021 (202082,028).|
||||Restricted Funds receipts were f25,217(2020&ul). Phase<br>1 ofthe|
||||Freshford<br>Vifla e Memorial<br>Hall redevelo<br>ment<br>r<br>ramme isto u<br>ate the|
|TAR|||4<br>March 2022|





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## 

|FORTHE YEAR ENDED 31DEC|EMBER|2021||||||
|---|---|---|---|---|---|---|---|
|||2021|2021|2021|2020|2020|2020|
|||Unrestricted|Restricted|Total|Unrestricted|Restricted|Total|
|||Funds|Funds|Funds|Funds|Funds|Funds|
|RECEIPTS||||||||
|Hire of hall||||||||
|Blockhooking<br>Occasional<br>Grants 8, Donations<br>Fund raising<br>-<br>Fete<br>Trading 8 Parking Agreements<br>Hire of Equipment|note 2<br>note 3|8,913<br>3,486<br>12,399<br>19,621<br>4,780<br>1,661<br>60|25,217|8,913<br>3,486<br>12,399<br>44,838<br>4,780<br>1,661<br>60|11,351<br>1,272<br>12,623<br>13,573<br>-562<br>2,168||11,351<br>1,272<br>12,623<br>13,573<br>-562<br>2,168|
|Interest<br>PAYMENTS||13<br>38„534|25,2'I 7|13<br>63,751|27,852||50<br>27,852|
|Hall Redevelopment<br>Maintenance<br>8 Repairs<br>C/eaning<br>Booking Secretary 8 Administration<br>Maintenance<br>of Field 8 Play Area<br>Utiiities||92<br>5,112<br>4,006<br>2,860<br>1,790|1,800<br>175|1,892<br>5,287<br>4,006<br>2,860<br>1,790|3,827<br>5,488<br>3,507<br>2,293<br>'l,560||3,827<br>1,488<br>3,507<br>2,293<br>5,560|
|Heating<br>Oil<br>Electricity||761<br>564||761<br>564|'/,260<br>749||1,260<br>749|
|Water Services||363||363|609||609|
|Insurance<br>Refuse collection||1,687<br>973||1,687<br>973|'l,708<br>952||1,708<br>952|
|Music licences||303||303|569||569|
|||18,511|1,975|20,486|18,522||18,522|
|RECEIPTS LESSPAYMENTS||20,023|23,242|43,265|9,330||9,330|
|TRANSFERS BETWEEN FUNDS||||||||
|CASH FUNDS AT 31 DECEMBER 2020||39,369||39,369|30,039||30,039|
|CASH FUNDS AT 31 DECEMBER 2021||59,352|23,282|82,634|39,369||39,369|
|CASH FUNDS AT31DECEMBER2021||||||||
|CAF Bank CAF Cash Account<br>Virgin Charity Deposit Account<br>COIF Charities Deposit Fund||49,072<br>10,190<br>90|23,282|72,354<br>10,190<br>90|29, '/02<br>'l0,177<br>90||29,102<br>10,'l77<br>90|
|||59,352|23,282|82,634|39,369||39,369|






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