Trustees’ Annual Report for the period from 1 April 2023 to 31 March 2024 for Coverdale Memorial Hall, Reg. No. 1174155
Objec�ves and Ac�vi�es:
The trustees of the Coverdale Memorial Hall CIO have an objec�ve to maintain and promote our village hall in line with our cons�tu�on; to uphold and develop a venue for the benefit of the inhabitants of the parishes of Coverdale for recrea�on and leisure ac�vi�es. We aim for our hall to act as a centre point in our rural community, providing a venue for organisa�ons, clubs and socie�es to host events to help combat loneliness and isola�on, to promote both physical and mental wellbeing, and to help foster community togetherness. It is also a venue for private celebra�on to be held here within the heart of the community.
Achievements and Performance:
Coverdale Memorial Hall
The period 23~24 saw recurring booking of the hall by Coverdale community groups, including the local branch of the Women’s Ins�tute, who not only use the hall for holding the majority of their monthly mee�ngs, but to host a number of events throughout the year that benefit the wider community; community lunches and a�ernoon teas, and themed ac�vi�es, such as Yorkshire Day celebra�ons.
yoga taking place throughout the year.
This period also saw the hall being used to host monthly non-denomina�onal services, following the closure of one of the community’s remaining Methodist chapels.
The hall has con�nued to be a centre for local authority mee�ngs to be held by parish councils, and provides a central loca�on for a polling sta�on, with reginal elec�ons taking place this year.
This year the trustees hosted two performance events in the hall, held both as fund raising ac�vi�es to supplement the income derived through le�ngs, and for the enjoyment of the community.
celebra�ons, including a fun day for the wider community with a children’s fell run and disco. The Wensleydale Young Farmer’s Group also held their January celebra�ons with young people from Coverdale and the surrounding area a�ending.
This period also saw the hall being hired by two groups that are not local to the community, but as well as supplemen�ng le�ng income, they helped promote and support the local area and economy.
maintenance and repairs were completed including gu�ering repairs and improvement to drainage in the car park.
Coverdale Memorial Hall Field
The subcommi�ee who cares for the ongoing maintenance and long-term development of the Memorial Hall field were successful during this period in securing significant lo�ery funding of up to £135,871 to fulfil plans for the improvement of this facility. The group’s mission statement is: ‘Crea�ng a memorial field befi�ng of our hall, our Dale and our community now and for the future. With an ethos of remembrance, reflec�on and suppor�ng mental health, be this by fun, exercise or contempla�on’.
The funding secured will:
-
See the installa�on of children’s play equipment
Work is scheduled to take place between the spring of 2024 and the winter of 2026.
Financial Review
The principal source of funds raised for the upkeep of the hall this period was once again from rental income. This period saw an increase of 28% in recurring bookings rental collected at £2,623, up from £2,041, with a fall in sundry le�ng revenue of 9% from £2,505 to £2,286. An increase of 25% was seen in fund raising ac�vi�es held prior to costs at £799. Revenue from car park dona�ons received remained consistent at £326.
of capital expenditure being made in this period rela�ng to this project, increasing overall total funds recorded by £5,144.
Whilst our opera�ng costs and sundry expenditure remained consistent with the previous period, our nega�ve opera�ng surplus will lead the trustees to review hall occupancy, rental revenue fees charged, as well as considering a maintenance and development plan to allow us to seek funding from grant applica�ons to contribute to expenditure.
Reference and Administra�ve details:
Charity Name:
Coverdale Memorial Hall
Registered charity number:
1174155
Charity’s principal address:
Carlton, Leyburn, North Yorkshire, DL8 4AY
Names of the charity trustees who managed the charity during this period:
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Dates acted if not for whole Name of person (or body) entitled to
Trustee name Office (if any)
year appoint trustee (if any)
1 John Sutill Chair
2 Howard Thomas Secretary
3 Caroline Harrison Treasurer Until May 2023
4 Elizabeth Whistler Treasurer
5 Heidi Adams
6 Louise Deeming
7 Andrew Dent
8 John Herbert
9 Dan Hesletine
10 Stephen Lambert
11 Liz Sheehan
12 Keith Suttill
13 Lea Taylor
14 Jenny Walker
15 Matthew Wilkes
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| Receipts | 13308.30 | 5325.52 |
|---|---|---|
| Payments | -7473.18 | 7581.65 |
| Operating Surplus | 5835.12 | -2256.13 |
| Capitalpavments | 1645.00 | 1110.00 |
| Netsurplus/deficit | 4190.12 | -3366.1 3 |
| Balanceb/fwdlstApril2023 | ||
| PettyCash | 6.29 | 7.29 |
| Current account(Barclays) | 5739.94 | 9585.66 |
| Building society (Skipton) | 20622.80 | 20390.02 |
| Savings Acc (Barclays) | 7309.80 | 7298.77 |
| SavingsAcc(Cams & Counties) | 16022.38 | 15785.60 |
| 49701.21 | 53067.34 | |
| Totalfunds | 5389'1.33 | 49701.21 |
| ) | |||
|---|---|---|---|
| Representedby | |||
| Balancesclfwd31stMarch2024 | |||
| PettyCash | 237.10 | 6.29 | |
| Currentaccount(Barclays) Building society(Skipton) Savings Acc(Barclays) |
' |
29993.70 0.00 7397.81 |
5739.94 20622.80 7309.80 |
| SavingsAcc(Camb &Counties) | 16262.72 | 16022.38 | |
| 538e1.99 | 49701.21 |
| w.t | 424.OO | 439.00 |
|---|---|---|
| lndoorBowls | 504.00 | 688.00 |
| Table tennis, | 657.00 | 376.50 |
| Sundry lettings | 2230.25 | 2s05.00 |
| Car parking | 326.36 | 323.95 |
| Fund raising events | 799.40 | 539.60 |
| lnterest Received | 484.29 | 480.59 |
| Grant received | 6789.00 | 0.00 |
| Fitness groups | 1038.00 | 538.00 |
| Arts & Crafts | 56.00 | 0.00 |
| Jubilee Celebrations (net cost) | -665.12 | |
| Totals | {3,308.30 | 5,325.52 |
| Waterrates | 3s0.28 | 350.28 |
|---|---|---|
| Electricity | 508.92 | 1042.24 |
| Central heatingoil | 1111.43 | 1611.76 |
| lnsurance/Licences | 1025.85 | 993.97 |
| Cleaning costs & Petty Cash sundries | 453.80 | 511.37 |
| Phone/Broadband | 673.30 | 584.22 |
| General repairs & equipment renewals | 3229.63 | 2487.81 |
| Competition Prizes | 90.00 | 0.00 |
| Admin (Stamps/Boxes) | 29.97 | 0.00 |
| Totals | 7,473.18 | 7,581.65 |
| Capitalpayments | |||
|---|---|---|---|
| Field Consultancy | 1s00.00 | - | 648.00NewLED lights inhall |
| Planning Costs | 145.00 | 462.0O Field planing aplication |