Trustees’ Annual Report for the period from 1 April 2023 to 31 March 2024 for Coverdale Memorial Hall, Reg. No. 1174155
## Objec�ves and Ac�vi�es:
The trustees of the Coverdale Memorial Hall CIO have an objec�ve to maintain and promote our village hall in line with our cons�tu�on; to uphold and develop a venue for the benefit of the inhabitants of the parishes of Coverdale for recrea�on and leisure ac�vi�es. We aim for our hall to act as a centre point in our rural community, providing a venue for organisa�ons, clubs and socie�es to host events to help combat loneliness and isola�on, to promote both physical and mental wellbeing, and to help foster community togetherness. It is also a venue for private celebra�on to be held here within the heart of the community.
## Achievements and Performance:
## Coverdale Memorial Hall
The period 23~24 saw recurring booking of the hall by Coverdale community groups, including the local branch of the Women’s Ins�tute, who not only use the hall for holding the majority of their monthly mee�ngs, but to host a number of events throughout the year that benefit the wider community; community lunches and a�ernoon teas, and themed ac�vi�es, such as Yorkshire Day celebra�ons.
yoga taking place throughout the year.
This period also saw the hall being used to host monthly non-denomina�onal services, following the closure of one of the community’s remaining Methodist chapels.
The hall has con�nued to be a centre for local authority mee�ngs to be held by parish councils, and provides a central loca�on for a polling sta�on, with reginal elec�ons taking place this year.
This year the trustees hosted two performance events in the hall, held both as fund raising ac�vi�es to supplement the income derived through le�ngs, and for the enjoyment of the community.
celebra�ons, including a fun day for the wider community with a children’s fell run and disco. The Wensleydale Young Farmer’s Group also held their January celebra�ons with young people from Coverdale and the surrounding area a�ending.
This period also saw the hall being hired by two groups that are not local to the community, but as well as supplemen�ng le�ng income, they helped promote and support the local area and economy.
maintenance and repairs were completed including gu�ering repairs and improvement to drainage in the car park.
## Coverdale Memorial Hall Field
The subcommi�ee who cares for the ongoing maintenance and long-term development of the Memorial Hall field were successful during this period in securing significant lo�ery funding of up to £135,871 to fulfil plans for the improvement of this facility. The group’s mission statement is: ‘Crea�ng a memorial field befi�ng of our hall, our Dale and our community now and for the future. With an ethos of remembrance, reflec�on and suppor�ng mental health, be this by fun, exercise or contempla�on’.
The funding secured will:
-
- See the installa�on of children’s play equipment
-
Work is scheduled to take place between the spring of 2024 and the winter of 2026.
## Financial Review
The principal source of funds raised for the upkeep of the hall this period was once again from rental income. This period saw an increase of 28% in recurring bookings rental collected at £2,623, up from £2,041, with a fall in sundry le�ng revenue of 9% from £2,505 to £2,286. An increase of 25% was seen in fund raising ac�vi�es held prior to costs at £799. Revenue from car park dona�ons received remained consistent at £326.
of capital expenditure being made in this period rela�ng to this project, increasing overall total funds recorded by £5,144.
Whilst our opera�ng costs and sundry expenditure remained consistent with the previous period, our nega�ve opera�ng surplus will lead the trustees to review hall occupancy, rental revenue fees charged, as well as considering a maintenance and development plan to allow us to seek funding from grant applica�ons to contribute to expenditure.
## Reference and Administra�ve details:
Charity Name:
Coverdale Memorial Hall
## Registered charity number:
1174155
## Charity’s principal address:
Carlton, Leyburn, North Yorkshire, DL8 4AY
Names of the charity trustees who managed the charity during this period:
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled to
Trustee name Office (if any)
year appoint trustee (if any)
1 John Sutill Chair
2 Howard Thomas Secretary
3 Caroline Harrison Treasurer Until May 2023
4 Elizabeth Whistler Treasurer
5 Heidi Adams
6 Louise Deeming
7 Andrew Dent
8 John Herbert
9 Dan Hesletine
10 Stephen Lambert
11 Liz Sheehan
12 Keith Suttill
13 Lea Taylor
14 Jenny Walker
15 Matthew Wilkes
**----- End of picture text -----**
|Receipts|13308.30|5325.52|
|---|---|---|
|Payments|-7473.18|7581.65|
|Operating Surplus|5835.12|-2256.13|
|Capitalpavments|1645.00|1110.00|
|Netsurplus/deficit|4190.12|-3366.1 3|
|Balanceb/fwdlstApril2023|||
|PettyCash|6.29|7.29|
|Current account(Barclays)|5739.94|9585.66|
|Building society (Skipton)|20622.80|20390.02|
|Savings Acc (Barclays)|7309.80|7298.77|
|SavingsAcc(Cams & Counties)|16022.38|15785.60|
||49701.21|53067.34|
|Totalfunds|5389'1.33|49701.21|
|)||||
|---|---|---|---|
|Representedby||||
|Balancesclfwd31stMarch2024||||
|PettyCash||237.10|6.29|
|Currentaccount(Barclays)
Building society(Skipton)
Savings Acc(Barclays)|
'|29993.70
0.00
7397.81|5739.94
20622.80
7309.80|
|SavingsAcc(Camb &Counties)||16262.72|16022.38|
||_538e1.99_||49701.21|
##
|w.t|424.OO|439.00|
|---|---|---|
|lndoorBowls|504.00|688.00|
|Table tennis,|657.00|376.50|
|Sundry lettings|2230.25|2s05.00|
|Car parking|326.36|323.95|
|Fund raising events|799.40|539.60|
|lnterest Received|484.29|480.59|
|Grant received|6789.00|0.00|
|Fitness groups|1038.00|538.00|
|Arts & Crafts|56.00|0.00|
|Jubilee Celebrations (net cost)||-665.12|
|Totals|{3,308.30|5,325.52|
##
|Waterrates|3s0.28|350.28|
|---|---|---|
|Electricity|508.92|1042.24|
|Central heatingoil|1111.43|1611.76|
|lnsurance/Licences|1025.85|993.97|
|Cleaning costs & Petty Cash sundries|453.80|511.37|
|Phone/Broadband|673.30|584.22|
|General repairs & equipment renewals|3229.63|2487.81|
|Competition Prizes|90.00|0.00|
|Admin (Stamps/Boxes)|29.97|0.00|
|Totals|7,473.18|7,581.65|
|Capitalpayments||||
|---|---|---|---|
|Field Consultancy|1s00.00|-|648.00NewLED lights inhall|
|Planning Costs|145.00||462.0O Field planing aplication|