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2020-12-31-accounts

SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

REPORT & ACCOUNTS FOR THE YEAR to 31st DECEMBER 2020

CHARITY NUMBER 1174125

A CHARITABLE INCORPORATED ORGANISATION ( CIO )

Charity Examination Service

Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU

SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

REPORT & ACCOUNTS FOR THE YEAR to 31st DECEMBER 2020

CONTENTS: PAGE
Officers and Professional advisors 1
Trustees Annual Report 2-4
Income and Expenditure Account 5
Statement of Financial Activities 6
Statement of Assets 7
Notes to the Financial Statements 8-12
Independent Examiners Report 13

SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

OFFICERS AND PROFESSIONAL ADVISERS

Registered charity name

Scarborough & Ryedale Mountain Rescue Team

Charity Number:

1174125

Registered Office:

c/o The Secretary Scarborough & Ryedale Mountain Rescue Team Units 1b & c , Barkers Lane , Snainton , North Yorks. YO13 9BG

Contact Details

email: secretary@srmrt.org.uk web site: www.srmrt.org.uk

Independent Examiner :

Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU.

Bankers:

CAF Bank Kings Hill West Malling Kent ME19 4JQ Skipton Building Soc. The Bailey Skipton N. Yorks. BD23 1DN

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Report of the Trustees for the year ended 31st December 2020

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Documents

The charity as a CIO is governed by its Constitution and also its Policies and Procedures documents issued to members.

Recruitment and appointment of new trustees

Appointment of trustees is by the election of members of the association taken at the AGM.

Risk Management

The trustees control the risks to the charity by having various policies and procedures in place (both financial and operational) to mitigate the risk to an acceptable level against fraud, error and claims.

OBJECTIVES AND ACTIVITIES

Objectives and Aims

To relieve suffering and distress amongst persons affected by accidents or natural hazards on the North York Moors, or any other place if requested and in furtherance of this objective and for no other purpose the charity shall :-

a) Provide adequate arrangements for the secure and efficient search and rescue of any person in difficulty in co-operation with the police or other emergency services and also with other mountain rescue teams.

b) Train members in the skills required for moorland and mountain search and rescue, survival, casualty care and other useful techniques in this work.

c) Assist other organisations in acquiring knowledge of safety techniques in wild country and co-operate with the National Park authorities on matters of safety on the North York Moors.

PUBLIC BENEFIT

Public Benefit

To assist the general public by providing the vital services that are shown above.

THE TRUSTEES

The Trustees who served during the year were:-

J BATEMAN CHAIR (Appointed Chair 4th March 2020) A PRIESTLEY SECRETARY C McLEES TREASURER S PRIESTLEY H RHODES P KIRKBY R HARTLEY

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Report of the Trustees (continued) for the period ended 31st December 2020

Chair's Report for 2020

As for many, 2020 has been a challenging year for the Team on a number of fronts. Faced with COVID-19, the focus of the Team has been on protecting our members so we can maintain our operational capacity. Through developing new ways of working, we ensured we were always available to our calling authorities, as well as being able to offer much needed support to local resilience networks and also NHS primary care colleagues managing the delivery of the vaccination programme.

Although we saw a reduced number of call outs during national lockdown periods, we were still asked to respond to 60 incidents over this year. Some of these incidents were driven by new public behaviours in response to COVID-19, with more people looking to explore the countryside in new ways. Responding to these call outs, ensuring that our vehicles and buildings were Covid secure and ensuring team members were safe during our limited training, all involved significant extra costs in providing suitable PPE in terms of masks, gloves and specialist goggles. We have also had to invest in new cleaning equipment (including an industrial washing machine), sanitising gel and other materials.

The Team has been unable to organise any of its normal fundraising runs and walks due to Covid restrictions, compounding the impact of the extra costs on our financial position. We have been lucky to have had some ongoing, but limited, donations from a number of our local supporters, along with some Covid- related grant income.

Alongside this income, we received a substantial bequest during the year, which has allowed us to progress our strategic planning, taking a forward-facing approach to our finances to plan the future development of the team alongside maintaining our day-to day readiness. These plans include the ongoing development of a digital radio network, improvements to the Team Base, improving resilience in provision of rescue equipment and longer-term plans to renew our rescue Land Rovers - key assets for the team.

Our team members have shown great resilience and dedication over the year to maintain their skills with limited training opportunities. The management committee has worked hard as a group to ensure continued team cohesion and that the enthusiasm of all our volunteers is maintained. We end the year in a much better position than we might have done, given the challenges we have faced. This is largely thanks to all the members who have worked tirelessly through the year to keep the team operational and running, and also the public who have continued to support us financially.

Jon Bateman Chair of Trustees

FINANCIAL REVIEW

Financial Summary

The activities of the charity are summarised on the Statement of Financial Activities which shows a surplus during the period of £21,596 and a closing cash position of £165,816.

Reserves policy

It is the policy of the Trustees that the organisation shall hold a reserve fund approximately equal to two year's running costs. The Trustees shall review the amount held in reserve on an annual basis.

Trustees Expenses

Trustees are only reimbursed for travel expenses incurred on behalf of the charity. This is travel for meetings with external organisations only and not for internal trustee meetings.

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Report of the Trustees (continued) for the period ended 31st December 2020

RESPONSIBILTIES OF THE TRUSTEES

The Charities Act 2011 requires the trustees to prepare financial statements for each financial year. The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of the surplus or deficit for that period.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with Charities Act 2016. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the trustees.

J M Bateman

Catriona McLees

J BATEMAN Chair of Trustees

C McLEES

Treasurer

Dated : 18 / 5 / 21

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Income and expenditure account for the period ended 31st December 2020

TURNOVER
Net losses from disposals of fixed assets
TOTAL INCOME
TOTAL EXPENDITURE
OPERATING SURPLUS / DEFICIENCY
OTHER INCOME
Interest Receivable
SURPLUS/DEFICIT FOR THE FINANCIAL YEAR		 31 Dec
2020
£
81,092
0
81,092
(59,703)
21,389
207
21,596		 31 Dec
2019
£
96,834
0
96,834
(86,526)
10,308
814
11,122

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SCARBOROUGH & RYEDALE

MOUNTAIN RESCUE TEAM

Statement of Financial Activities for the year ended 31st December 2020

**Designated ** Restricted Unrestricted 2020 Designated Restricted Unrestricted 2019
Fund Funds Funds Total Fund Funds Funds Total
notes £ £ £ £ £ £ £ £
Incoming Resources
Grants 2 0 0 12,800 12,800 0 0 4,200 4,200
Annual Subscription Fees 0 0 3,980 3,980 0 0 4,080 4,080
Collections & Gift Aid 0 0 1,151 1,151 0 0 5,276 5,276
Donations 3 0 8,224 43,743 51,967 0 23,236 38,906 62,142
Fundraising 0 0 6,210 6,210 0 0 18,617 18,617
Interest 0 0 207 207 0 0 814 814
Other Income & Equipment Sales 4 0 0 2,778 2,778 0 0 1,144 1,144
Police Expense Re-imbursement 0 0 2,206 2,206 0 0 1,375 1,375
Total Incoming Resources 0 8,224 73,075 81,299 0 23,236 74,412 97,648
Resources Expended
Cost of Generating Voluntary Income 5 0 0 1,454 1,454 0 0 6,638 6,638
Charitable Expenditure 6 7,475 19,458 29,493 56,426 9056 35,901 31,961 76,918
Governance Costs 7 0 0 1,823 1,823 0 0 2,970 2,970
Other resources expended 8 0 0 0 0 0 0 0 0
Total Resources Expended 7,475 19,458 32,770 59,703 9,056 35,901 41,569 86,526
Net incoming/outgoing resources 9 (7,475) (11,234) 40,305 21,596 (9,056) (12,665) 32,843 11,122
Net movement in funds (7,475) (11,234) 40,305 21,596 (9,056) (12,665) 32,843 11,122
Transfers between funds 30,861 0 (30,861) 0 (639) 0 639 0
Total funds brought forward 115,418 21,509 136,954 273,881 125,113 34,174 103,472 262,759
Total funds at 31st Dec 2020 15 138,804 10,275 146,398 295,477 115,418 21,509 136,954 273,881

The notes on pages 7 to 11 form part of these financial statements.

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Balance Sheet as at 31st December 2020

Notes
Fixed Assets
Tangible assets
11
Current Assets
Debtors
12
Cash at Bank & In Hand
Creditors: Amounts falling due within
one year.
13
NET CURRENT ASSETS
Represented by:
15
15
15
Restricted funds
Unrestricted funds
TOTAL ASSETS LESS TOTAL LIABILITIES
TOTAL FUNDS
Designated Reserve fund		 £
£
123,922
6,164
165,816
171,980
(425)
171,555
295,477
138,804
10,275
146,398
295,477
2020		 £
£
123,922
6,164
165,816
171,980
(425)
171,555
295,477
138,804
10,275
146,398
295,477
2020		 15,896
119,951
135,847
(425)		 15,896
119,951
135,847
(425)		 2019
£
138,459
135,422
295,477 273,881
138,804
10,275
146,398		 115,418
21,509
136,954
295,477 273,881

J M Bateman

18 / 5 / 21

J BATEMAN Chair of Trustees

Date :

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2020

1. ACCOUNTING POLICIES

Basis of accounting

The financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards, the Statement of Recommended Practice "Accounting and Reporting by Charities" FRS 102 and the Charities Act 2011.

Fund accounting

Separate restricted funds are maintained for income and expenditure receivable and payable for specific projects as specified by the source of the funds. The General Fund is maintained to account for all monies received which are not restricted and this fund is used at the discretion of the trustees.

Resources expended

Expenditure is recognised on an accruals basis which is as the liability is incurred. Expenditure includes the VAT that cannot be recovered. Support costs are those costs incurred directly in support of the charitable trading.

Fixed assets

All fixed assets are initially recorded at cost.

Depreciation

Depreciation is calculated so as to write off the cost of an asset over the useful economic life of that asset as follows:

Motor vehicles 30% reducing balance over 10yrs.

Cash Flow Statement

£ £ Income Generated 81,299 Expenditure in Cash 45,166 Net Cash 36,133 Less Capital Equipment Spend 0 Change in Debtors / Creditors 9,732 Change in cash during year 45,865 Cash at beginning of year 119,951 Cash at end of year £165,816

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2020

Restricted/
Designated Unrestricted Total Restricted Unrestricted Total
funds funds funds funds funds funds
2020 2019
£ £ £ £ £ £
2. Grant income
North York's Police Grant 0 0 0 0 3,000 3,000
North York Moors Nat. Park 0 2,800 2,800 0 1,200 1,200
Covid 19 Discretionary Business Grant 0 10,000 10,000 0 0 0
0 12,800 12,800 0 4,200 4,200
3. IDonations
BP Foundation 0 1,523 1,523 0 0 0
Inshore Rescue Boat Fund 3,024 0 3,024 0 0 0
The Jack Brunton Charitable Trust 3,500 0 3,500 0 0 0
June Hart Bequest 0 20,000 20,000 0 0 0
Make a Difference Locally (Proudfoot) 1,000 0 1,000 0 0 0
Rotary Club of Scarborough Cavaliers 0 0 0 3,000 0 3,000
Karian & Box 0 0 0 0 1,750 1,750
Raisthorpe Flyers 0 0 0 0 1,000 1,000
Wykeham Estate 0 0 0 0 1,500 1,500
Scarborough Hospitality Association 0 0 0 0 2,000 2,000
Run to Rescue 0 5,289 5,289 0 5,226 5,226
Homelands Charitable Trust 0 0 0 4,000 0 4,000
Co-op Local Community Fund 0 0 0 7,570 0 7,570
North York Moors Moorland Association 0 1,000 1,000 0 0 0
Dawnay Arms 0 1,128 1,128 0 0 0
A R Kirkby 0 1,000 1,000 0 0 0
Hardmoors 0 0 0 0 1,200 1,200
Rachel Harper 0 0 0 0 1,882 1,882
Lyke Wake Walk 0 0 0 0 1,400 1,400
News Corp 0 0 0 8,000 0 8,000
All Others Donations below £1,000 700 13,803 14,503 666 38,906 39,572
8,224 43,743 51,967 23,236 54,864 78,100
4. Incoming resources from charitable activities
Sales of goods/services as part of
direct charitable activities 0 2,778 2,778 0 1,144 1,144
5. Costs of generating voluntary income
Fundraising 0 1,454 1,454 0 6,638 6,638
6. Costs of charitable activities by fund type
New Equipment 16,455 6,628 23,083 16,876 0 16,876
Insurance 0 3,825 3,825 0 3,282 3,282
Utilities 0 2,419 2,419 0 4,701 4,701
Fuel 0 1,363 1,363 0 2,561 2,561
Vehicle Costs 0 2,352 2,352 0 4,137 4,137
Issued Equipment 0 1,268 1,268 0 1,560 1,560
Training 0 4,934 4,934 0 9,437 9,437
Trainee Refunds 0 80 80 0 0 0
Personal Equipment 0 1,317 1,317 0 298 298
Base 0 1,248 1,248 0 184 184
Depreciation 10,478 4,059 14,537 28,081 5,801 33,882
26,933 29,493 56,426 44,957 31,961 76,918

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements

for the period ended 31st December 2020

Restricted/
Designated Unrestricted Restricted Unrestricted Total
funds funds Total funds funds funds funds
2020 2019
7. Governance costs
Accountancy fees & Examination 0 425 425 0 425 425
General Administration 0 1,398 1,398 0 2,545 2,545
0 1,823 1,823 0 2,970 2,970
8. Other resources expended
Losses on disposal of tangible fixed
assets for charity's own use 0 0 0 0 0 0
9. Net outgoing resources for the year 2020 2019
This is stated after charging Depreciation 14,537 33,882
10. Particulars of employees
Salary costs nil nil
- -
Number of paid support staff none none
Number of trustees 7 6
7 6
11. Tangible Fixed Assets Land, Vehicles
& Equipment
£
Cost
As at 1 Jan 2020 401,994
Additions -
Disposals -
At 31 Dec 2020 401,994
Depreciation
As at 1 Jan 2020 263,535
Charge for year 14,537
Eliminated on disposals -
At 31 Dec 2020 278,072
Net Book Value
At 31 Dec 2020 123,922
At 31st Dec 2019 138,459
The value of the land & building is at historic cost, which
is still below the current estimate of its open market value.

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2020

12. Debtors
Trade Debtors (vat refund)
13. Creditors: Amounts falling due within one year
Other Creditors & Accruals
14. Movement in funds		 2020
2019
£
£
6,164
15,896
6,164
15,896
425
425
425
425
Designated Funds
Fitting Out of Old Vehicle - Depr.
Digital radio equipment
Summer Waterproofs
Base refurbishment
Team Vehicle Replacement
Strategic Plan Equipment
General Provision

Restricted Funds
2018 New Vehicle -Depr.
Digital Radio Equipment
Inshore Rescue Boat Fund
Summer Waterproofs
PPE
Covid Costs & Medical Consumables
Unrestricted Funds
General Funds
Total Funds		 Opening
balances
Incoming
resources
Resources
expended
Transfers
Closing
balances
£
£
£
£
£
21,418
-
(6,425)
-
14,993
1,050
-
(1,050)
9,217
9,217
550
-
-
6,450
7,000
10,000
-
-
-
10,000
7,000
-
-
8,000
15,000
5,400
-
-
0
5,400
70,000
-
-
7,194
77,194
115,418
0
(7,475)
30,861
138,804
13,509
-
(4,053)
-
9,456
-
3,700
(3,700)
-
-
-
3,024
(3,024)
-
-
8,000
-
(7,181)
-
819
-
500
(500)
-
-
-
1,000
(1,000)
-
-
21,509
8,224
(19,458)
0
10,275
136,954
73,075
(32,770)
(30,861)
146,398
273,881
81,299
(59,703)
0
295,477

15. Analysis of net assets between funds

Tangible fixed assets
Current assets
Current liabilities		 2020
2019
Designated Restricted Unrestricted
Total
Total
Funds
Funds
Funds
Funds
Funds
£
£
£
£
£
14,993
9,456
99,473
123,922
138,459
123,811
819
47,350
171,980
135,847
-
-
(425)
(425)
(425)
138,804
10,275
146,398
295,477
273,881

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Notes to the financial statements for the period ended 31st December 2020

16. Description of Restricted funds

Inshore Rescue Boat

Donor

Inshore Rescue Boat Grant Fund

Covid Costs & Medical Consumables

Donor Make a Difference Locally (Proudfoot)

Net Book Value of new 2018 Vehicle Donors Various funders

Digital Radio Equipment 2020

Donors The Jack Brunton Charitable Trust Mrs J Brewer

Summer Waterproofs

Donor News Corp (The Sun)

PPE

Donor Co-op Members Conovirus Fund

17. Description of Designated funds

To be used to cover one year of the Strategic plan

and spent on the following :-

To be used to cover one year of the Strategic plan
and spent on the following :-
Investment in the operation's base £10,000
Spare equipment to make vehicles quickly ready £5,400
New Waterproof trousers and jackets for the team £7,000
Provision of digital radios and repeaters £9,217
Team Vehicle Replacement £15,000
Residual Depreciation on old vehicle £14,993
General Provision for future operation £77,194

18. Fundraising Projects in 2020
Fundraising Projects in 2020 £
Income from the following events :-
Ravenscar Half Marathon 2,913
Forest and Moors Marathon and Half Marathon 878
Street Collections 1,270
Miles 4 Motivation 1,166

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SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM

Charity Number 1174125

I report on the accounts of Scarborough & Ryedale Mountain Rescue Team for the year ended 31st December 2020 which are set out on pages 5-12.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the "2011 Act") and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

have not been met; or

Signed: Barrie Tuck Date : 19th May 2021

Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU.

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