## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
**REPORT & ACCOUNTS FOR THE YEAR to 31st DECEMBER 2020**
**CHARITY NUMBER 1174125**
**A CHARITABLE INCORPORATED ORGANISATION ( CIO )**
Charity Examination Service
Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
## **REPORT & ACCOUNTS FOR THE YEAR to 31st DECEMBER 2020**
|**CONTENTS:**|**PAGE**|
|---|---|
|Officers and Professional advisors|1|
|Trustees Annual Report|2-4|
|Income and Expenditure Account|5|
|Statement of Financial Activities|6|
|Statement of Assets|7|
|Notes to the Financial Statements|8-12|
|Independent Examiners Report|13|
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
## **OFFICERS AND PROFESSIONAL ADVISERS**
## **Registered charity name**
Scarborough & Ryedale Mountain Rescue Team
## **Charity Number:**
1174125
## **Registered Office:**
c/o The Secretary Scarborough & Ryedale Mountain Rescue Team Units 1b & c , Barkers Lane , Snainton , North Yorks. YO13 9BG
## **Contact Details**
email: secretary@srmrt.org.uk web site: www.srmrt.org.uk
## **Independent Examiner :**
Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU.
## **Bankers:**
CAF Bank Kings Hill West Malling Kent ME19 4JQ Skipton Building Soc. The Bailey Skipton N. Yorks. BD23 1DN
**-1-**
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
## **Report of the Trustees for the year ended 31st December 2020**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Documents**
The charity as a CIO is governed by its Constitution and also its Policies and Procedures documents issued to members.
## **Recruitment and appointment of new trustees**
Appointment of trustees is by the election of members of the association taken at the AGM.
## **Risk Management**
The trustees control the risks to the charity by having various policies and procedures in place (both financial and operational) to mitigate the risk to an acceptable level against fraud, error and claims.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and Aims**
To relieve suffering and distress amongst persons affected by accidents or natural hazards on the North York Moors, or any other place if requested and in furtherance of this objective and for no other purpose the charity shall :-
a) Provide adequate arrangements for the secure and efficient search and rescue of any person in difficulty in co-operation with the police or other emergency services and also with other mountain rescue teams.
b) Train members in the skills required for moorland and mountain search and rescue, survival, casualty care and other useful techniques in this work.
c) Assist other organisations in acquiring knowledge of safety techniques in wild country and co-operate with the National Park authorities on matters of safety on the North York Moors.
## **PUBLIC BENEFIT**
## **Public Benefit**
To assist the general public by providing the vital services that are shown above.
## **THE TRUSTEES**
The Trustees who served during the year were:-
J BATEMAN CHAIR (Appointed Chair 4th March 2020) A PRIESTLEY SECRETARY C McLEES TREASURER S PRIESTLEY H RHODES P KIRKBY R HARTLEY
**-2-**
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
## **Report of the Trustees (continued) for the period ended 31st December 2020**
## **Chair's Report for 2020**
As for many, 2020 has been a challenging year for the Team on a number of fronts. Faced with COVID-19, the focus of the Team has been on protecting our members so we can maintain our operational capacity. Through developing new ways of working, we ensured we were always available to our calling authorities, as well as being able to offer much needed support to local resilience networks and also NHS primary care colleagues managing the delivery of the vaccination programme.
Although we saw a reduced number of call outs during national lockdown periods, we were still asked to respond to 60 incidents over this year. Some of these incidents were driven by new public behaviours in response to COVID-19, with more people looking to explore the countryside in new ways. Responding to these call outs, ensuring that our vehicles and buildings were Covid secure and ensuring team members were safe during our limited training, all involved significant extra costs in providing suitable PPE in terms of masks, gloves and specialist goggles. We have also had to invest in new cleaning equipment (including an industrial washing machine), sanitising gel and other materials.
The Team has been unable to organise any of its normal fundraising runs and walks due to Covid restrictions, compounding the impact of the extra costs on our financial position. We have been lucky to have had some ongoing, but limited, donations from a number of our local supporters, along with some Covid- related grant income.
Alongside this income, we received a substantial bequest during the year, which has allowed us to progress our strategic planning, taking a forward-facing approach to our finances to plan the future development of the team alongside maintaining our day-to day readiness. These plans include the ongoing development of a digital radio network, improvements to the Team Base, improving resilience in provision of rescue equipment and longer-term plans to renew our rescue Land Rovers - key assets for the team.
Our team members have shown great resilience and dedication over the year to maintain their skills with limited training opportunities. The management committee has worked hard as a group to ensure continued team cohesion and that the enthusiasm of all our volunteers is maintained. We end the year in a much better position than we might have done, given the challenges we have faced. This is largely thanks to all the members who have worked tirelessly through the year to keep the team operational and running, and also the public who have continued to support us financially.
Jon Bateman Chair of Trustees
## **FINANCIAL REVIEW**
## **Financial Summary**
The activities of the charity are summarised on the Statement of Financial Activities which shows a surplus during the period of £21,596 and a closing cash position of £165,816.
## **Reserves policy**
It is the policy of the Trustees that the organisation shall hold a reserve fund approximately equal to two year's running costs. The Trustees shall review the amount held in reserve on an annual basis.
## **Trustees Expenses**
Trustees are only reimbursed for travel expenses incurred on behalf of the charity. This is travel for meetings with external organisations only and not for internal trustee meetings.
**-3-**
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
## **Report of the Trustees (continued) for the period ended 31st December 2020**
## **RESPONSIBILTIES OF THE TRUSTEES**
The Charities Act 2011 requires the trustees to prepare financial statements for each financial year. The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of the surplus or deficit for that period.
In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently,
- observe the methods and principles in the Charity SORP,
- make judgements and estimates that are reasonable and prudent,
- prepare the financial statements on the going concern basis unless it is in-appropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with Charities Act 2016. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the trustees.
## **J M Bateman**
## **Catriona McLees**
J BATEMAN Chair of Trustees
C McLEES
Treasurer
Dated : **18 / 5 / 21**
**-4-**
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
## **Income and expenditure account for the period ended 31st December 2020**
|**TURNOVER**
Net losses from disposals of fixed assets
**TOTAL INCOME**
**TOTAL EXPENDITURE**
**OPERATING SURPLUS / DEFICIENCY**
**OTHER INCOME**
Interest Receivable
**SURPLUS/DEFICIT FOR THE FINANCIAL YEAR**|**31 Dec**
**2020**
**£**
**81,092**
**0**
**81,092**
**(59,703)**
**21,389**
**207**
**21,596**|**31 Dec**
**2019**
**£**
96,834
0|
|---|---|---|
|||96,834
(86,526)|
|||10,308
814|
|||11,122|
**-5-**
## **SCARBOROUGH & RYEDALE**
## **MOUNTAIN RESCUE TEAM**
## **Statement of Financial Activities for the year ended 31st December 2020**
|||**Designated **|**Restricted**|**Unrestricted**|**2020**|Designated|Restricted|Unrestricted|2019|
|---|---|---|---|---|---|---|---|---|---|
|||**Fund**|**Funds**|**Funds**|**Total**|Fund|Funds|Funds|Total|
|**notes**||**£**|**£**|**£**|**£**|£|£|£|£|
|**Incoming Resources**||||||||||
|Grants|**2**|0|0|12,800|**12,800**|0|0|4,200|4,200|
|Annual Subscription Fees||0|0|3,980|**3,980**|0|0|4,080|4,080|
|Collections & Gift Aid||0|0|1,151|**1,151**|0|0|5,276|5,276|
|Donations|**3**|0|8,224|43,743|**51,967**|0|23,236|38,906|62,142|
|Fundraising||0|0|6,210|**6,210**|0|0|18,617|18,617|
|Interest||0|0|207|**207**|0|0|814|814|
|Other Income & Equipment Sales|**4**|0|0|2,778|**2,778**|0|0|1,144|1,144|
|Police Expense Re-imbursement||0|0|2,206|**2,206**|0|0|1,375|1,375|
|**Total Incoming Resources**||0|8,224|73,075|**81,299**|0|23,236|74,412|97,648|
|**Resources Expended**||||||||||
|Cost of Generating Voluntary Income|**5**|0|0|1,454|**1,454**|0|0|6,638|6,638|
|Charitable Expenditure|**6**|7,475|19,458|29,493|**56,426**|9056|35,901|31,961|76,918|
|Governance Costs|**7**|0|0|1,823|**1,823**|0|0|2,970|2,970|
|Other resources expended|**8**|0|0|0|**0**|0|0|0|0|
|**Total Resources Expended**||7,475|19,458|32,770|**59,703**|9,056|35,901|41,569|86,526|
|**Net incoming/outgoing resources**|**9**|(7,475)|(11,234)|40,305|**21,596**|(9,056)|(12,665)|32,843|11,122|
|**Net movement in funds**||(7,475)|(11,234)|40,305|**21,596**|(9,056)|(12,665)|32,843|11,122|
|Transfers between funds||30,861|0|(30,861)|**0**|(639)|0|639|0|
|**Total funds brought forward**||115,418|21,509|136,954|**273,881**|125,113|34,174|103,472|262,759|
|**Total funds at 31st Dec 2020**|**15**|**138,804**|**10,275**|**146,398**|**295,477**|115,418|21,509|136,954|273,881|
The notes on pages 7 to 11 form part of these financial statements.
**-6-**
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
## **Balance Sheet as at 31st December 2020**
|Notes
**Fixed Assets**
Tangible assets
11
**Current Assets**
Debtors
12
Cash at Bank & In Hand
**Creditors: Amounts falling due within**
**one year.**
13
**NET CURRENT ASSETS**
**Represented by:**
15
15
15
**Restricted funds**
**Unrestricted funds**
**TOTAL ASSETS LESS TOTAL LIABILITIES**
**TOTAL FUNDS**
**Designated Reserve fund**|**£**
**£**
**123,922**
**6,164**
**165,816**
**171,980**
**(425)**
**171,555**
**295,477**
**138,804**
**10,275**
**146,398**
**295,477**
**2020**|**£**
**£**
**123,922**
**6,164**
**165,816**
**171,980**
**(425)**
**171,555**
**295,477**
**138,804**
**10,275**
**146,398**
**295,477**
**2020**|15,896
119,951
135,847
(425)|15,896
119,951
135,847
(425)|2019
£
138,459
135,422|
|---|---|---|---|---|---|
|||||||
|||||||
|||**295,477**|||273,881|
|||**138,804**
**10,275**
**146,398**|||115,418
21,509
136,954|
|||**295,477**|||273,881|
## **J M Bateman**
## **18 / 5 / 21**
J BATEMAN Chair of Trustees
Date :
**-7-**
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
## **Notes to the financial statements for the period ended 31st December 2020**
## **1. ACCOUNTING POLICIES**
## **Basis of accounting**
The financial statements have been prepared under the historical cost convention and in accordance with applicable United Kingdom accounting standards, the Statement of Recommended Practice "Accounting and Reporting by Charities" FRS 102 and the Charities Act 2011.
## **Fund accounting**
Separate restricted funds are maintained for income and expenditure receivable and payable for specific projects as specified by the source of the funds. The General Fund is maintained to account for all monies received which are not restricted and this fund is used at the discretion of the trustees.
## **Resources expended**
Expenditure is recognised on an accruals basis which is as the liability is incurred. Expenditure includes the VAT that cannot be recovered. Support costs are those costs incurred directly in support of the charitable trading.
## **Fixed assets**
All fixed assets are initially recorded at cost.
## **Depreciation**
Depreciation is calculated so as to write off the cost of an asset over the useful economic life of that asset as follows:
Motor vehicles 30% reducing balance over 10yrs.
## **Cash Flow Statement**
**£ £** Income Generated 81,299 Expenditure in Cash 45,166 Net Cash 36,133 Less Capital Equipment Spend 0 Change in Debtors / Creditors 9,732 Change in cash during year 45,865 Cash at beginning of year 119,951 **Cash at end of year £165,816**
**-8-**
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
## **Notes to the financial statements for the period ended 31st December 2020**
|||**Restricted/**||||||
|---|---|---|---|---|---|---|---|
|||**Designated**|**Unrestricted**|**Total**|Restricted|Unrestricted|Total|
|||**funds**|**funds**|**funds**|funds|funds|funds|
|||||**2020**|||2019|
|||**£**|**£**|**£**|£|£|£|
|**2.**|**Grant income**|||||||
||North York's Police Grant|0|0|0|0|3,000|3,000|
||North York Moors Nat. Park|0|2,800|2,800|0|1,200|1,200|
||Covid 19 Discretionary Business Grant|0|10,000|10,000|0|0|0|
|||**0**|**12,800**|**12,800**|0|4,200|4,200|
|**3.**|**IDonations**|||||||
||BP Foundation|0|1,523|1,523|0|0|0|
||Inshore Rescue Boat Fund|3,024|0|3,024|0|0|0|
||The Jack Brunton Charitable Trust|3,500|0|3,500|0|0|0|
||June Hart Bequest|0|20,000|20,000|0|0|0|
||Make a Difference Locally (Proudfoot)|1,000|0|1,000|0|0|0|
||Rotary Club of Scarborough Cavaliers|0|0|0|3,000|0|3,000|
||Karian & Box|0|0|0|0|1,750|1,750|
||Raisthorpe Flyers|0|0|0|0|1,000|1,000|
||Wykeham Estate|0|0|0|0|1,500|1,500|
||Scarborough Hospitality Association|0|0|0|0|2,000|2,000|
||Run to Rescue|0|5,289|5,289|0|5,226|5,226|
||Homelands Charitable Trust|0|0|0|4,000|0|4,000|
||Co-op Local Community Fund|0|0|0|7,570|0|7,570|
||North York Moors Moorland Association|0|1,000|1,000|0|0|0|
||Dawnay Arms|0|1,128|1,128|0|0|0|
||A R Kirkby|0|1,000|1,000|0|0|0|
||Hardmoors|0|0|0|0|1,200|1,200|
||Rachel Harper|0|0|0|0|1,882|1,882|
||Lyke Wake Walk|0|0|0|0|1,400|1,400|
||News Corp|0|0|0|8,000|0|8,000|
||All Others Donations below £1,000|700|13,803|14,503|666|38,906|39,572|
|||**8,224**|**43,743**|**51,967**|23,236|54,864|78,100|
|**4.**|**Incoming resources from charitable activities**|||||||
||Sales of goods/services as part of|||||||
||direct charitable activities|**0**|**2,778**|**2,778**|0|1,144|1,144|
|**5.**|**Costs of generating voluntary income**|||||||
||Fundraising|**0**|**1,454**|**1,454**|0|6,638|6,638|
|**6.**|**Costs of charitable activities by fund type**|||||||
||New Equipment|16,455|6,628|23,083|16,876|0|16,876|
||Insurance|0|3,825|3,825|0|3,282|3,282|
||Utilities|0|2,419|2,419|0|4,701|4,701|
||Fuel|0|1,363|1,363|0|2,561|2,561|
||Vehicle Costs|0|2,352|2,352|0|4,137|4,137|
||Issued Equipment|0|1,268|1,268|0|1,560|1,560|
||Training|0|4,934|4,934|0|9,437|9,437|
||Trainee Refunds|0|80|80|0|0|0|
||Personal Equipment|0|1,317|1,317|0|298|298|
||Base|0|1,248|1,248|0|184|184|
||Depreciation|10,478|4,059|14,537|28,081|5,801|33,882|
|||**26,933**|**29,493**|**56,426**|44,957|31,961|76,918|
**-9-**
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
## **Notes to the financial statements**
## **for the period ended 31st December 2020**
||**Restricted/**||||||
|---|---|---|---|---|---|---|
||**Designated**|**Unrestricted**||Restricted|Unrestricted|Total|
||**funds**|**funds**|**Total funds**|funds|funds|funds|
||||**2020**|||2019|
|**7. Governance costs**|||||||
|Accountancy fees & Examination|0|425|425|0|425|425|
|General Administration|0|1,398|1,398|0|2,545|2,545|
||**0**|**1,823**|**1,823**|0|2,970|2,970|
|**8. Other resources expended**|||||||
|Losses on disposal of tangible fixed|||||||
|assets for charity's own use|**0**|**0**|**0**|0|0|0|
|**9. Net outgoing resources for the year**||**2020**|2019||||
|This is stated after charging Depreciation||**14,537**|33,882||||
|**10. Particulars of employees**|||||||
|Salary costs||**nil**|nil||||
|||**-**|-||||
|Number of paid support staff||**none**|none||||
|Number of trustees||**7**|6||||
|||**7**|6||||
|**11. Tangible Fixed Assets**||**Land, Vehicles**|||||
||||**& Equipment**||||
||||**£**||||
|**Cost**|||||||
|As at 1 Jan 2020|||401,994||||
|Additions|||-||||
|Disposals|||**-**||||
|**At 31 Dec 2020**|||**401,994**||||
|**Depreciation**|||||||
|As at 1 Jan 2020|||263,535||||
|Charge for year|||14,537||||
|Eliminated on disposals|||**-**||||
|**At 31 Dec 2020**|||**278,072**||||
|**Net Book Value**|||||||
|**At 31 Dec 2020**|||**123,922**||||
|At 31st Dec 2019|||138,459||||
|The value of the land & building is at historic cost, which|||||||
|is still below the current estimate of its open market value.|||||||
**- 10 -**
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
## **Notes to the financial statements for the period ended 31st December 2020**
|**12. Debtors**
Trade Debtors (vat refund)
**13. Creditors: Amounts falling due within one year**
Other Creditors & Accruals
**14. Movement in funds**|**2020**
2019
**£**
£
6,164
15,896|
|---|---|
||**6,164**
15,896|
||425
425|
||**425**
425|
|||
|**Designated Funds**
Fitting Out of Old Vehicle - Depr.
Digital radio equipment
Summer Waterproofs
Base refurbishment
Team Vehicle Replacement
Strategic Plan Equipment
General Provision
**Restricted Funds**
2018 New Vehicle -Depr.
Digital Radio Equipment
Inshore Rescue Boat Fund
Summer Waterproofs
PPE
Covid Costs & Medical Consumables
**Unrestricted Funds**
General Funds
Total Funds|Opening
balances
Incoming
resources
Resources
expended
Transfers
**Closing**
**balances**
£
£
£
£
**£**
21,418
-
(6,425)
-
**14,993**
1,050
-
(1,050)
9,217
**9,217**
550
-
-
6,450
**7,000**
10,000
-
-
-
**10,000**
7,000
-
-
8,000
**15,000**
5,400
-
-
0
**5,400**
70,000
-
-
7,194
**77,194**|
|---|---|
||115,418
0
(7,475)
30,861
**138,804**|
||13,509
-
(4,053)
-
**9,456**
-
3,700
(3,700)
-
**-**
-
3,024
(3,024)
-
**-**
8,000
-
(7,181)
-
**819**
-
500
(500)
-
**-**
-
1,000
(1,000)
-
**-**|
||21,509
8,224
(19,458)
0
**10,275**|
|||
||136,954
73,075
(32,770)
(30,861)
**146,398**|
|||
||273,881
81,299
(59,703)
0
**295,477**|
## **15. Analysis of net assets between funds**
|Tangible fixed assets
Current assets
Current liabilities|**2020**
2019
**Designated Restricted Unrestricted**
**Total**
Total
**Funds**
**Funds**
**Funds**
**Funds**
Funds
**£**
**£**
**£**
**£**
£
14,993
9,456
99,473
**123,922**
138,459
123,811
819
47,350
**171,980**
135,847
-
-
(425)
**(425)**
(425)|
|---|---|
||**138,804**
**10,275**
**146,398**
**295,477**
273,881|
**- 11 -**
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
Notes to the financial statements for the period ended 31st December 2020
## **16. Description of Restricted funds**
## **Inshore Rescue Boat**
Donor
Inshore Rescue Boat Grant Fund
## **Covid Costs & Medical Consumables**
Donor Make a Difference Locally (Proudfoot)
**Net Book Value of new 2018 Vehicle** Donors Various funders
## **Digital Radio Equipment 2020**
Donors The Jack Brunton Charitable Trust Mrs J Brewer
## **Summer Waterproofs**
Donor News Corp (The Sun)
## **PPE**
Donor Co-op Members Conovirus Fund
## **17. Description of Designated funds**
To be used to cover one year of the Strategic plan
and spent on the following :-
|To be used to cover one year of the Strategic plan
and spent on the following :-||
|---|---|
|Investment in the operation's base|£10,000|
|Spare equipment to make vehicles quickly ready|£5,400|
|New Waterproof trousers and jackets for the team|£7,000|
|Provision of digital radios and repeaters|£9,217|
|Team Vehicle Replacement|£15,000|
|Residual Depreciation on old vehicle|£14,993|
|General Provision for future operation|£77,194|
## **18. Fundraising Projects in 2020**
|||
|---|---|
|**Fundraising Projects in 2020**|£|
|Income from the following events :-||
|Ravenscar Half Marathon|2,913|
|Forest and Moors Marathon and Half Marathon|878|
|Street Collections|1,270|
|Miles 4 Motivation|1,166|
**- 12 -**
## **SCARBOROUGH & RYEDALE MOUNTAIN RESCUE TEAM**
## **Charity Number 1174125**
I report on the accounts of Scarborough & Ryedale Mountain Rescue Team for the year ended 31st December 2020 which are set out on pages 5-12.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the "2011 Act") and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act
- to follow the procedures laid down in the general directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act), and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention
- 1) which gives me reasonable cause to believe that in any material respect, the requirements;
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: **Barrie Tuck** Date : **19th May 2021**
Barrie Tuck Marchwood , Back Lane South , Middleton , Pickering , YO18 8NU.
**- 13 -**