Trustees’ annual re t por for the period
Period start date 0 1 0 7 2 2 Period end date 3 0 0 6 2 2
Charity name The Audley Players’ Theatre Club Charity No 1 1 7 4 0 4 (if any)
and Activities Objectives
| SORP reference |
||
|---|---|---|
| Summaryof thepurposesof the charity as setout initsgoverning document |
Para1.17 |
The object of the charity is to educate the public in the dramatic and operatic arts to further the development of public appreciation and taste in the said arts. |
| Summaryof themain activitiesin relationtothose purposesforthe publicbenefit, inparticular,the activities,projects or services identifiedinthe accounts. |
Para 1.17and 1.19 |
• Promote plays, musical presentations and other forms of drama. • Purchase interests in the copyright or the right to perform such dramatic works. • Purchase materials necessary to stage these productions. • Raise funds by way of subscriptions, donations, grants and otherwise. • Administer and maintain Audley Theatre and to make it available to other groups with similar objects. |
| Statement confirming whetherthe trustees have had regardto the guidance issuedby theCharity Commission onpublicbenefit |
Para1.18 |
Trustees are aware of the Charity Commission’s guidance on public benefit had have made decisions to ensure the charity’s purpose provides benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policyongrantmaking | Para1.38 | |
| Policy on social investment including program relatedinvestment |
Para1.38 | |
| Contribution madebyvolunteers | Para1.38 | |
| Other |
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Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summaryof themainachievements of thecharity, identifyingthe differencethecharity’s work has madeto thecircumstancesof its beneficiaries and anywiderbenefits to societyas awhole. |
Para1.20 | During the year we reopened the theatre to our pantomime ‘Dick Whittington’. This was scheduled to take place in January, but after the Omicron variant outbreak, this was postponed until Easter. We also returned to opening our doors for member’s nights and social activities. Our youth group started again after the year of Covid. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Achievementsagainstobjectives set | Para1.41 | |
| Performanceoffundraisingactivities againstobjectives set |
Para1.41 | |
| Investment performanceagainst objectives |
Para1.41 | |
| Other |
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Financial Review
| SORP reference |
||
|---|---|---|
| Reviewof thecharity’sfinancial positionat theendof the period |
Para1.21 | The charity expenditure has gone up this year due to essential theatre maintenance. |
| Statement explainingthepolicyfor holding reserves stating whythey areheld |
Para1.22 | Currently, the charity is keeping money aside for essential building repairs that need making over the coming years. |
| Amountofreservesheld | Para1.22 | £71,946.84 |
| Reasonsforholding zero reserves | Para1.22 | N/A |
| Detailsof fundmaterially indeficit | Para1.24 | N/A |
| Explanationofany uncertainties aboutthecharity continuing asa going concern |
Para1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| The charity’s principal sourcesof funds (including anyfundraising) |
Para1.47 | |
| Investment policyand objectives including any socialinvestment policyadopted |
Para1.46 | |
| Adescriptionof theprincipal risks facingthecharity |
Para1.46 | |
| Other |
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Structure, Governance and Management
| Descriptionofcharity’s trusts: | SORP reference |
|
|---|---|---|
| Typeofgoverningdocument (trust deed, royalcharter) |
Para1.25 | ‘Association’ Model Constitutio |
| How isthecharity constituted? (e.gunincorporatedassociation, CIO) |
Para1.25 | Charitable Incorporated Organisation with voting members other than its charity trustee |
| Trustee selection methods including detailsofanyconstitutional provisions e.g. electiontopost ornameofany personor body entitledtoappoint oneor more trustees |
Para1.25 | Trustees are appointed by members of the CIO at the AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policies and procedures adoptedfor theinduction and trainingoftrustees |
Para1.51 | |
| The charity’s organisational structure and anywidernetworkwithwhich thecharityworks |
Para1.51 | |
| Relationshipwith anyrelated parties | Para1.51 | |
| Other |
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Reference and Administrative details
| Charityname | The Audley Players’ Theatre Club |
|---|---|
| Other namethecharity uses | Audley Theatre |
| Registered charitynumber | 1174049 |
| Charity’s principal address | Audley Theatre Hall Street Audley Stoke-on-Trent ST7 8DB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trusteename | Office(ifany) | Dates actedif notfor whole year |
Nameofperson(or body) entitled toappoint trustee(ifany) |
|---|---|---|---|---|
| Martyn Kerr | Chair | |||
| Bryan Williams | Secretary | |||
| John Hargreaves | Treasurer | |||
| Pauline Johnson | ||||
| John Williams | ||||
| Yvonne Johnson | ||||
| Wendy Brough | ||||
| Phillip John Quick | ||||
| Martin Thomas | ||||
| Rachel Hopkins | ||||
| Kate Quick | ||||
| Candida Kelsall | ||||
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Reference and Administrative details (cont)
Corporate trustees – names of the directors at the date the report was approved
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Director name
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Name of trustees holding title to property belonging to the charity
| Trusteename | Dates actedif not forwhole year |
|
|---|---|---|
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Funds held as custodian trustees on behalf of others
| Descriptionof theassets heldinthis capacity |
N/A |
|---|---|
| Name and objects of thecharity on whose behalfthe assetsare held and howthisfallswithinthe custodiancharity’s objects |
N/A |
| Detailsofarrangementsforsafe custody and segregationofsuch assets from thecharity’s ownassets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
----- Start of picture text -----
Signature(s)
Full name(s) Martyn Kerr
Position (eg Secretary,
Chair
Chair, etc)
Date 30.4.23
----- End of picture text -----
Charity Accounts templates – Trustees’ annual report for the period
October 2016
Audley Players Theatre Club
Statement of Assets and Liabilities at 30th June 2022
----- Start of picture text -----
2021
Cash at bank and in hand £
Current Account 2357.01
Business Reserve Account 69589.83
Cash in hand 0.00
Total 71946.84
Assets retained for groups own use
b/fwd
0
----- End of picture text -----
These financial statements are accepted on behalf of the organisation by:
Signed
Dated
Chairperson
Assets Busingss 1 Curront Ac
Audley Players Theatre Club
Assets and Liabilities at 30 June 2021
2021 £
Reserve Account
ccount
2928
Audley Players Theatre Club
Financial Statements
Year ended 30 June 2021
Page Contents
2,3 4 5 6
Independent examiner's report Receipt's and payment's account Statement of assets and liabilities Notes to the accounts
Independent examiner's report to the committee members of
Audley Players Theatre Club for the year ended 30 June 2022
Respective responsibilities of committee members and independent examiner
The organisation is a Charitable Incorporated Organisation (No.1174049) and, as such, is under no statutory obligation to prepare accounts in any particular format, nor is it obliged to have those accounts subject to any external scrutiny such as an audit or independent examination unless the turnover exceeds £25K. However, the committee members have determined that an independent examination would be appropriate regardless of the turnover amount.
Basis of independent examiner's report
An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as committee members concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
Independent examiner's statement
In connection with my examination, 1 matter has come to my attention: see over
1
Which gives me reasonable cause to believe that in any material respect the committee members have not met the requirements to ensure that:
-
proper accounting records are kept: and
-
accounts are prepared which agree with the accounting records
or
2
To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed Dated 25/08/2022
Mrs Tracy Maddox MAAT
Independent examiner's report to the committee members of
Audley Players Theatre Club
for the year ended 30 June 2022
Independent examiner's statement
In connection with my examination, 1 matter has come to my attention:
Fundraising has taken part with insuficient accounting. Funds not received in the correct Financial Year.
Stage Fright
There is no accounting entries for monies received or spent
The Christmas Market
There is no accounting entries for monies received or spent
Charity accounts may be prepared either on the receipts and payments basis or the accruals basis. Which of these is needed will depend on the income of the charity and whether or not it has been set up as a company:
Receipts and payments
This is the simpler of the two methods of preparation and may be adopted where a non-company charity has a gross income of £250,000 or less during the year. It consists of an account summarising all money received and paid out by the charity in the financial year, and a statement giving details of its assets and liabilities at the end of the year.
1
Audley Players Theatre Club
Notes to the accounts for the year ended 30 June 2022
Receipts and payments accounts
Receipts and payments are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example bank accounts where cash can be readily withdrawn to pay for debts as they become due.
2
| Grants and donations NULBC Business Grant Donations 3 Fundraising Confectionary Raffle Ice Cream |
£ 472.52 70.00 542.52 £ 180.00 478.01 629.5 1287.51 |
|---|---|
4
| Maintenance MT Electrical Services Plumber M W Installations (PVC Doors) S J Matthews Trowers Creative (Signage) C Harrison (Painter & Decorator) Mr A Guest (Fire Risk Assessment) North Staffs Fire Mayer Building Services Sundries |
£ 2,089.39 £ 180.00 £ 2,250.00 £ 50.00 £ 777.60 £ 5,740.00 £ 250.00 £ 627.62 £ 250.00 £ 56.53 £ 12,271.14 £ |
|---|---|
Audley Players Theatre Club
Receipts & Payments Account for the year ended 30 June 2022
| Receipts Grants & Donations Productions Fundraising Bookings Re-imbursments Membership Total Receipts Payments Maintenance Heat & Light Equipment Production Costs Rates Insurance Office Expense Licence/membership Audit fee Donations Bank Charges Sundry Expenses Total Payments Balance Summary Opening Balance Income Transfers Charges Refund |
Note 2022 £ 2 542.52 9807.01 3 1287.51 400.00 0.00 885.00 12922.04 4 12271.14 3099.00 1555.96 4122.72 793.77 2891.13 557.55 672.92 30.00 140.00 2.40 463.05 26599.64 £ 2928.01 Expenditure 12922.04 Transfers 20000.00 63.20 35913.25 Closing balance |
2021 £ 12240.86 0.00 0.00 0.00 2568.11 405.00 15213.97 8549.05 3855.00 0.00 0.00 1275.64 2621.34 710.33 163.00 40.00 100.00 0.00 86.93 17401.29 £ 26599.64 0.00 9313.61 |
|---|---|---|