## Trustees’ annual re t por for the period
Period start date 0 1 0 7 2 2 Period end date 3 0 0 6 2 2
Charity name The Audley Players’ Theatre Club Charity No 1 1 7 4 0 4 (if any)
## and Activities Objectives
||SORP
reference||
|---|---|---|
|Summaryof thepurposesof the
charity as setout initsgoverning
document|Para1.17
|The object of the charity is to educate the public in the
dramatic and operatic arts to further the development
of public appreciation and taste in the said arts.|
|Summaryof themain activitiesin
relationtothose purposesforthe
publicbenefit, inparticular,the
activities,projects or services
identifiedinthe accounts.|Para 1.17and
1.19
|• Promote plays, musical presentations and other forms of drama. •
Purchase interests in the copyright or the right to perform such
dramatic works. • Purchase materials necessary to stage these
productions. • Raise funds by way of subscriptions, donations, grants
and otherwise. • Administer and maintain Audley Theatre and to make
it available to other groups with similar objects.|
|Statement confirming whetherthe
trustees have had regardto the
guidance issuedby theCharity
Commission onpublicbenefit|Para1.18
|Trustees are aware of the Charity Commission’s guidance on public
benefit had have made decisions to ensure the charity’s purpose
provides benefit.|
## Additional information (optional)
## You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policyongrantmaking|Para1.38||
|Policy on social investment including
program relatedinvestment|Para1.38||
|Contribution madebyvolunteers|Para1.38||
|Other|||
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## Achievements and Performance
||SORP
reference||
|---|---|---|
|Summaryof themainachievements
of thecharity, identifyingthe
differencethecharity’s work has
madeto thecircumstancesof its
beneficiaries and anywiderbenefits
to societyas awhole.|Para1.20|During the year we reopened the theatre to our
pantomime ‘Dick Whittington’. This was scheduled
to take place in January, but after the Omicron
variant outbreak, this was postponed until Easter.
We also returned to opening our doors for
member’s nights and social activities. Our youth
group started again after the year of Covid.|
## Additional information (optional)
You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Achievementsagainstobjectives set|Para1.41||
|Performanceoffundraisingactivities
againstobjectives set|Para1.41||
|Investment performanceagainst
objectives|Para1.41||
|Other|||
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## Financial Review
||SORP
reference||
|---|---|---|
|Reviewof thecharity’sfinancial
positionat theendof the period|Para1.21|The charity expenditure has gone up this year due
to essential theatre maintenance.|
|Statement explainingthepolicyfor
holding reserves stating whythey
areheld|Para1.22|Currently, the charity is keeping money aside for
essential building repairs that need making over
the coming years.|
|Amountofreservesheld|Para1.22|£71,946.84|
|Reasonsforholding zero reserves|Para1.22|N/A|
|Detailsof fundmaterially indeficit|Para1.24|N/A|
|Explanationofany uncertainties
aboutthecharity continuing asa
going concern|Para1.23|N/A|
## Additional information (optional)
You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|The charity’s principal sourcesof
funds (including anyfundraising)|Para1.47||
|Investment policyand objectives
including any socialinvestment
policyadopted|Para1.46||
|Adescriptionof theprincipal risks
facingthecharity|Para1.46||
|Other|||
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## Structure, Governance and Management
|Descriptionofcharity’s trusts:|SORP
reference||
|---|---|---|
|Typeofgoverningdocument
(trust deed, royalcharter)|Para1.25|‘Association’ Model Constitutio|
|How isthecharity constituted?
(e.gunincorporatedassociation, CIO)|Para1.25|Charitable Incorporated Organisation with voting
members other than its charity trustee|
|Trustee selection methods including
detailsofanyconstitutional
provisions e.g. electiontopost
ornameofany personor body
entitledtoappoint oneor more
trustees|Para1.25|Trustees are appointed by members of the CIO at
the AGM|
## Additional information (optional)
You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policies and procedures adoptedfor
theinduction and trainingoftrustees|Para1.51||
|The charity’s organisational structure
and anywidernetworkwithwhich
thecharityworks|Para1.51||
|Relationshipwith anyrelated parties|Para1.51||
|Other|||
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## Reference and Administrative details
|Charityname|The Audley Players’ Theatre Club|
|---|---|
|Other namethecharity uses|Audley Theatre|
|Registered charitynumber|1174049|
|Charity’s principal address|Audley Theatre
Hall Street
Audley
Stoke-on-Trent ST7 8DB|
## Names of the charity trustees who manage the charity
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Trusteename|Office(ifany)|Dates actedif notfor
whole year|Nameofperson(or
body) entitled toappoint
trustee(ifany)|
|---|---|---|---|---|
||Martyn Kerr|Chair|||
||Bryan Williams|Secretary|||
||John Hargreaves|Treasurer|||
||Pauline Johnson||||
||John Williams||||
||Yvonne Johnson||||
||Wendy Brough||||
||Phillip John Quick||||
||Martin Thomas||||
||Rachel Hopkins||||
||Kate Quick||||
||Candida Kelsall||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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## Reference and Administrative details (cont)
Corporate trustees – names of the directors at the date the report was approved
**----- Start of picture text -----**
Director name
**----- End of picture text -----**
## Name of trustees holding title to property belonging to the charity
|Trusteename|Dates actedif not forwhole
year||
|---|---|---|
||||
||||
||||
||||
||||
||||
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## Funds held as custodian trustees on behalf of others
|Descriptionof theassets heldinthis
capacity|N/A|
|---|---|
|Name and objects of thecharity
on whose behalfthe assetsare
held and howthisfallswithinthe
custodiancharity’s objects|N/A|
|Detailsofarrangementsforsafe
custody and segregationofsuch
assets from thecharity’s ownassets|N/A|
## Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
## Exemptions from disclosure
Reason for non-disclosure of key personnel details
## Other optional information
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## Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
**----- Start of picture text -----**
Signature(s)
Full name(s) Martyn Kerr
Position (eg Secretary,
Chair
Chair, etc)
Date 30.4.23
**----- End of picture text -----**
Charity Accounts templates – Trustees’ annual report for the period
October 2016
## **Audley Players Theatre Club**
## **Statement of Assets and Liabilities at 30th June 2022**
**----- Start of picture text -----**
2021
Cash at bank and in hand £
Current Account 2357.01
Business Reserve Account 69589.83
Cash in hand 0.00
Total 71946.84
Assets retained for groups own use
b/fwd
0
**----- End of picture text -----**
These financial statements are accepted on behalf of the organisation by:
Signed
Dated
**Chairperson**
Assets
Busingss 1
Curront Ac
## **Audley Players Theatre Club**
## **Assets and Liabilities at 30 June 2021**
**2021 £**
## **Reserve Account**
**ccount**
2928
## **Audley Players Theatre Club**
## **Financial Statements**
**Year ended 30 June 2021**
## **Page Contents**
2,3 4 5 6
Independent examiner's report Receipt's and payment's account Statement of assets and liabilities Notes to the accounts
## **Independent examiner's report to the committee members of**
## **Audley Players Theatre Club for the year ended 30 June 2022**
## **Respective responsibilities of committee members and independent examiner**
The organisation is a Charitable Incorporated Organisation (No.1174049) and, as such, is under no statutory obligation to prepare accounts in any particular format, nor is it obliged to have those accounts subject to any external scrutiny such as an audit or independent examination unless the turnover exceeds £25K. However, the committee members have determined that an independent examination would be appropriate regardless of the turnover amount.
## **Basis of independent examiner's report**
An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes a consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as committee members concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
## **Independent examiner's statement**
In connection with my examination, 1 matter has come to my attention: see over
## **1**
Which gives me reasonable cause to believe that in any material respect the committee members have not met the requirements to ensure that:
- proper accounting records are kept: and
- accounts are prepared which agree with the accounting records
or
## **2**
To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed Dated 25/08/2022
Mrs Tracy Maddox MAAT
## **Independent examiner's report to the committee members of**
# **Audley Players Theatre Club**
# **for the year ended 30 June 2022**
## **Independent examiner's statement**
In connection with my examination, 1 matter has come to my attention:
Fundraising has taken part with insuficient accounting. Funds not received in the correct Financial Year.
## **Stage Fright**
There is no accounting entries for monies received or spent
## **The Christmas Market**
There is no accounting entries for monies received or spent
## _**Charity accounts may be prepared either on the receipts and payments basis or the accruals basis. Which of these is needed will depend on the income of the charity and whether or not it has been set up as a company:**_
## **Receipts and payments**
This is the simpler of the two methods of preparation and may be adopted where a non-company charity has a gross income of £250,000 or less during the year. It consists of an account summarising all money received and paid out by the charity in the financial year, and a statement giving details of its assets and liabilities at the end of the year.
**1**
## **Audley Players Theatre Club**
## **Notes to the accounts for the year ended 30 June 2022**
## **Receipts and payments accounts**
Receipts and payments are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example bank accounts where cash can be readily withdrawn to pay for debts as they become due.
## **2**
|**Grants and donations**
NULBC Business Grant
Donations
**3**
**Fundraising**
Confectionary
Raffle
Ice Cream|**£**
472.52
70.00
**542.52**
**£**
180.00
478.01
629.5
**1287.51**|
|---|---|
## **4**
|**Maintenance**
MT Electrical Services
Plumber
M W Installations (PVC Doors)
S J Matthews
Trowers Creative (Signage)
C Harrison (Painter & Decorator)
Mr A Guest (Fire Risk Assessment)
North Staffs Fire
Mayer Building Services
Sundries|**£**
2,089.39
£
180.00
£
2,250.00
£
50.00
£
777.60
£
5,740.00
£
250.00
£
627.62
£
250.00
£
56.53
£
**12,271.14**
**£**|
|---|---|
## **Audley Players Theatre Club**
## **Receipts & Payments Account for the year ended 30 June 2022**
|**Receipts**
Grants & Donations
Productions
Fundraising
Bookings
Re-imbursments
Membership
**Total Receipts**
**Payments**
Maintenance
Heat & Light
Equipment
Production Costs
Rates
Insurance
Office Expense
Licence/membership
Audit fee
Donations
Bank Charges
Sundry Expenses
**Total Payments**
**Balance Summary**
Opening Balance
Income
Transfers
Charges Refund|**Note**
**2022**
**£**
**2**
542.52
9807.01
**3**
1287.51
400.00
0.00
885.00
**12922.04**
**4**
12271.14
3099.00
1555.96
4122.72
793.77
2891.13
557.55
672.92
30.00
140.00
2.40
463.05
**26599.64**
**£**
2928.01
Expenditure
12922.04
Transfers
20000.00
63.20
**35913.25**
Closing balance|**2021**
**£**
12240.86
0.00
0.00
0.00
2568.11
405.00
**15213.97**
8549.05
3855.00
0.00
0.00
1275.64
2621.34
710.33
163.00
40.00
100.00
0.00
86.93
**17401.29**
**£**
26599.64
0.00
**9313.61**|
|---|---|---|