Trustees’ annual re t por for the period
Period start date 0 1 0 7 1 9 2 0 Period end date 3 0 0 6 2 0 1 ~~[tt tt | |tdTy~~ Charity name The Audley Players’ Theatre Club Charity No 1 1 7 4 0 4 (if any) ~~pO | TT Tt tt~~
and Activities Objectives
| SORP | |||
|---|---|---|---|
| reference | |||
| Summaryof thepurposesof the | Para1.17 | The object of the charity is to educate the public in the | |
| charity as setout initsgoverning | dramatic and operatic arts to further the development | ||
| document | of public appreciation and taste in the said arts. | ||
| Summaryof themain activitiesin relationtothose purposesforthe |
Para 1.17and 1.19 |
and • Promote plays, musical presentations and other forms of drama. • Purchase interests in the copyright or the right to perform such dramatic works. • Purchase materials necessary to stage these |
|
| publicbenefit, inparticular,the | productions. • Raise funds by way of subscriptions, donations, grants | ||
| activities,projects or services identifiedinthe accounts. |
and otherwise. • Administer and maintain Audley Theatre and to make it available to other groups with similar objects. |
||
| Statement confirming whetherthe trustees have had regardto the |
Para1.18 | Trustees are aware of the Charity Commission’s guidance on public benefit had have made decisions to ensure the charity’s purpose provides benefit. |
|
| guidance issuedby theCharity | |||
| Commission onpublicbenefit | |||
| Additionalinformation (optional) | |||
| You may choose toincludefurther statements where | relevant about: | ||
| SORP | |||
| reference | |||
| Policyongrantmaking | Para1.38 | ||
| Policy on social investment including | Para1.38 | ||
| program relatedinvestment | |||
| Contribution madebyvolunteers | Para1.38 | ||
| Other |
Additional information (optional)
You may choose to include further statements where relevant about:
Charity Accounts templates – Trustees’ annual report for the period
October 2016
2 of 8
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summaryof themainachievements of thecharity, identifyingthe differencethecharity’s work has madeto thecircumstancesof its beneficiaries and anywiderbenefits to societyas awhole. |
Para1.20 | During the year we have had the following productions: You Must Remember This – a production to celebrate the 50thanniversary of our theatre Peter Pan: Opening Night — the pantomime Unfortunately, our programme was halted after the pantomime due to the COVID-19 pandemic. The two productions we staged benefitted the member’s of the community who attended, as well as providing opportunities for young people to engage in the actives of the theatre as part of the pantomime and anniversary production. Due to COVID-19, the theatre has remained closed to the public during this period. We had a play cast and about to start rehearsing which was initially postponed, but eventually was cancelled. We are making plans to start a new programme once the theatre is safe to open for all of our audiences. The trustees met regularly over Zoom to discuss the ever- changing national picture with regards to government guidance. When it was safe to do so, trustees used the time of closure to complete vital maintenance work on the theatre. During this difficult time, trustees did everything in their power to look after the wider theatre community, by doing safe and well checks on our vulnerable members, and by regularly checking in with each other. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Achievementsagainstobjectives set | Para1.41 | |
| Performanceoffundraisingactivities againstobjectives set |
Para1.41 | |
| Investment performanceagainst objectives |
Para1.41 | |
| Other |
Charity Accounts templates – Trustees’ annual report for the period
October 2016
3 of 8
Financial Review
| SORP reference |
||
|---|---|---|
| Reviewof thecharity’sfinancial positionat theendof the period |
Para1.21 | The charity had another good year financially with an income of £32,607.15. Due to theatre closure, we made a loss of £2100 during this period. |
| Statement explainingthepolicyfor holding reserves stating whythey areheld |
Para1.22 | Currently, the charity is keeping money aside for essential building repairs that need making over the coming years. |
| Amountofreservesheld | Para1.22 | £75, 219.55 The theatre holds reserves to the amount of £71,946.84 |
| Reasonsforholding zero reserves | Para1.22 | N/A |
| Detailsof fundmaterially indeficit | Para1.24 | N/A |
| Explanationofany uncertainties aboutthecharity continuing asa going concern |
Para1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| The charity’s principal sourcesof funds (including anyfundraising) |
Para1.47 | |
| Investment policyand objectives including any socialinvestment policyadopted |
Para1.46 | |
| Adescriptionof theprincipal risks facingthecharity |
Para1.46 | |
| Other |
Charity Accounts templates – Trustees’ annual report for the period
October 2016
4 of 8
Structure, Governance and Management
| Descriptionofcharity’s trusts: | SORP reference |
|
|---|---|---|
| Typeofgoverningdocument (trust deed, royalcharter) |
Para1.25 | ‘Association’ Model Constitutio |
| How isthecharity constituted? (e.gunincorporatedassociation, CIO) |
Para1.25 | Charitable Incorporated Organisation with voting members other than its charity trustee |
| Trustee selection methods including detailsofanyconstitutional provisions e.g. electiontopost ornameofany personor body entitledtoappoint oneor more trustees |
Para1.25 | Trustees are appointed by members of the CIO at the AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policies and procedures adoptedfor theinduction and trainingoftrustees |
Para1.51 | |
| The charity’s organisational structure and anywidernetworkwithwhich thecharityworks |
Para1.51 | |
| Relationshipwith anyrelated parties | Para1.51 | |
| Other |
Charity Accounts templates – Trustees’ annual report for the period
October 2016
5 of 8
Reference and Administrative details
| Charityname | The Audley Players’ Theatre Club |
|---|---|
| Other namethecharity uses | Audley Theatre |
| Registered charitynumber | 1174049 |
| Charity’s principal address | Audley Theatre Hall Street Audley Stoke-on-Trent ST7 8DB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trusteename | Office(ifany) | Dates actedif notfor whole year |
Nameofperson(or body) entitled toappoint trustee(ifany) |
|---|---|---|---|---|
| Martyn Kerr | Chair | |||
| Bryan Williams | Secretary | |||
| John Hargreaves | Treasurer | |||
| Pauline Johnson | ||||
| John Williams | ||||
| Yvonne Johnson | ||||
| Wendy Brough | ||||
| Phillip John Quick | ||||
| Martin Thomas | ||||
| Laura Nixon | ||||
| Kate Quick | ||||
| Rachel Hopkins | ||||
| Sue Hargreaves | ||||
Charity Accounts templates – Trustees’ annual report for the period
October 2016
6 of 8
Reference and Administrative details (cont)
Corporate trustees – names of the directors at the date the report was approved
----- Start of picture text -----
Director name
----- End of picture text -----
Name of trustees holding title to property belonging to the charity
| Trusteename | Dates actedif not forwhole year |
|
|---|---|---|
Charity Accounts templates – Trustees’ annual report for the period
October 2016
7 of 8
Funds held as custodian trustees on behalf of others
| Descriptionof theassets heldinthis capacity |
N/A |
|---|---|
| Name and objects of thecharity on whose behalfthe assetsare held and howthisfallswithinthe custodiancharity’s objects |
N/A |
| Detailsofarrangementsforsafe custody and segregationofsuch assets from thecharity’s ownassets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Charity Accounts templates – Trustees’ annual report for the period
October 2016
8 of 8
Declarations ~~a~~
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Charity Accounts templates – Trustees’ annual report for the period
October 2016
The Audley Players Thoatro Club Financial Statements Year ended 30 June 2020 Pago Contents Independent examinerfs Trport Receipfs and paymenvs account Annual Members Report 3,4.5.6,7,8 9.10
Inde ndent examinerfs re ort to tho committeo mombors of The Audle Pla ers Theatre Club for tho ear ended 30 June 2020 RP¢t1Ve rgsponslbllltles of ¢ommltteo m&mber8 and Indepondont examlnerlaudltor. The organisation is an unincorporated as$o¢iation and, as such, is under no stabjtory obligation to prepare accounts in any particular format, nor is it obliged lo have those accounts subject to any external s¢wtiny such as an audit or independent examination. However, the committee members have determined that an independent examinationlaudit would be appropriate. Ba818 of Indepondont •xamlnorl•udltofs report An examination includes a review of the accounting records kept by the organisation and a comparison of the aG¢ounts presented with those records. It also includes a consideration of any unusual items or disclosures in the arxounts, and seeking explanatsons from you as committee members concerning any such matters. Indop•nd•nt oxamlnorl•udltorf• •tatemanl We have audited the Financial Statements of Audley Players Theatre Club for the year ended 30 June 2019 from which the symmarized financial statements were derived. in accordance with International Standards on Auditing. In our report dated 03 September 2019 we express an opinion that the Financial Ststements gave a true and fair view of the Companys financial posrtion. In ¢onneclion with my examination, no matter has come to my attention.. Which gives me reasonable cause to believe that In any material respect the committee members have not mel the requirements lo ensure that.. proper accounting rerdS are kept.. and accounts are prepared which agree with the a¢counling re¢ord$ or To which, in my opinion, attent should be drawn in order to ènable a proper undèrstanding of the accounts lo be 8¢hed. Signed Dated oi_ Mrs Tracy Maddox MAAT
m
Ln ww vz
Ln O z z ri Ww Z Li I
Bank reconciliation 19 20 2019 Cash at k and In hand Bfwd Current account Bfwd Business reserve account Cash in hand Totsl £ 2,821.99 £ 54.482.27 £ S7,304.26 2020 Income received Interest received Expenses paid Transfer to petty cash Bank charge5 add Petty cash balance £ 32,607.15 106.95 £ 14,786.01 100. 12.80 100. £ 17,915.29 £ 75,219.55 157304.26+17915.291 Current account Business Reserve account Cash in hand Total funds lat 301061201 £ 5,530.33 £ 69,589.22 loo.00 £ 75,219.55 lat 291051201 lat 301061201
The Audley Players Theatre Club Committee Members Annual R•port for th6 Year Ended 30 June 2020 Full Name - The Audley PI¥yovs Theatrn Club Prfnclpal Addrw - Hall Street Audley stoke on trent Staffordshife ST7 8DB Commlttoe Memb&rn Bankorn Nae$l Indopendont Examlnor Tracy Maddox MAAT Maddox Accountancy & Business SeTvice$ 74 Church Street Audley Stoke on Trent ST7 80A Gov•rn•n¢a and m•nagement The organisation is operated under the rules of its conststution Alm and oblectlv To encourage a community spirit throughout the Parish. Regular fundraising events throughout the year.
The Audleys Players Theatre Club Committee Members Annual Report (continued) for the Year Ended 30 June 2019 Summary of th& maln actfvitles and achlevments und•rtak•n duflng th& perfod. Tho oryanl$atlon'8 pollcy on re•erv All of the monies raised are used for the events we hold, also for insurance, hiring venues materials, equipment and consumables. Fund• hald for 3vd partl08 We don't hokl any monies for anyone else Slgnod on bohalf of tho commltteg membern Signed Dated
The Audley Players Thoatro Club Financial Statements Year ended 30 June 2020 Pago Contents Independent examinerfs Trport Receipfs and paymenvs account Annual Members Report 3,4.5.6,7,8 9.10
Inde ndent examinerfs re ort to tho committeo mombors of The Audle Pla ers Theatre Club for tho ear ended 30 June 2020 RP¢t1Ve rgsponslbllltles of ¢ommltteo m&mber8 and Indepondont examlnerlaudltor. The organisation is an unincorporated as$o¢iation and, as such, is under no stabjtory obligation to prepare accounts in any particular format, nor is it obliged lo have those accounts subject to any external s¢wtiny such as an audit or independent examination. However, the committee members have determined that an independent examinationlaudit would be appropriate. Ba818 of Indepondont •xamlnorl•udltofs report An examination includes a review of the accounting records kept by the organisation and a comparison of the aG¢ounts presented with those records. It also includes a consideration of any unusual items or disclosures in the arxounts, and seeking explanatsons from you as committee members concerning any such matters. Indop•nd•nt oxamlnorl•udltorf• •tatemanl We have audited the Financial Statements of Audley Players Theatre Club for the year ended 30 June 2019 from which the symmarized financial statements were derived. in accordance with International Standards on Auditing. In our report dated 03 September 2019 we express an opinion that the Financial Ststements gave a true and fair view of the Companys financial posrtion. In ¢onneclion with my examination, no matter has come to my attention.. Which gives me reasonable cause to believe that In any material respect the committee members have not mel the requirements lo ensure that.. proper accounting rerdS are kept.. and accounts are prepared which agree with the a¢counling re¢ord$ or To which, in my opinion, attent should be drawn in order to ènable a proper undèrstanding of the accounts lo be 8¢hed. Signed Dated oi_ Mrs Tracy Maddox MAAT
m
Ln ww vz
Ln O z z ri Ww Z Li I
Bank reconciliation 19 20 2019 Cash at k and In hand Bfwd Current account Bfwd Business reserve account Cash in hand Totsl £ 2,821.99 £ 54.482.27 £ S7,304.26 2020 Income received Interest received Expenses paid Transfer to petty cash Bank charge5 add Petty cash balance £ 32,607.15 106.95 £ 14,786.01 100. 12.80 100. £ 17,915.29 £ 75,219.55 157304.26+17915.291 Current account Business Reserve account Cash in hand Total funds lat 301061201 £ 5,530.33 £ 69,589.22 loo.00 £ 75,219.55 lat 291051201 lat 301061201
The Audley Players Theatre Club Committee Members Annual R•port for th6 Year Ended 30 June 2020 Full Name - The Audley PI¥yovs Theatrn Club Prfnclpal Addrw - Hall Street Audley stoke on trent Staffordshife ST7 8DB Commlttoe Memb&rn Bankorn Nae$l Indopendont Examlnor Tracy Maddox MAAT Maddox Accountancy & Business SeTvice$ 74 Church Street Audley Stoke on Trent ST7 80A Gov•rn•n¢a and m•nagement The organisation is operated under the rules of its conststution Alm and oblectlv To encourage a community spirit throughout the Parish. Regular fundraising events throughout the year.
The Audleys Players Theatre Club Committee Members Annual Report (continued) for the Year Ended 30 June 2019 Summary of th& maln actfvitles and achlevments und•rtak•n duflng th& perfod. Tho oryanl$atlon'8 pollcy on re•erv All of the monies raised are used for the events we hold, also for insurance, hiring venues materials, equipment and consumables. Fund• hald for 3vd partl08 We don't hokl any monies for anyone else Slgnod on bohalf of tho commltteg membern Signed Dated
Audley Play8rs Theatro Club Flnanclal Statements Year ended 30 June 2021 Contgnt$ Indep8nd•nt 6xarnlnels report Rgcelpl's and payrnenl's 8ccounl Slalemenl of 8888ts and IiBbilit18S Notes to the 8ccount$
Audley Players Theatre Club Recel ts & Pa ments Account for the ear ended 30 June 2021 Note 2021 2020 R•cel ts Grants & Donations Fundraising Re-imbursmenls Membership Total R•celpl$ 12240.86 0.00 2568.11 405.00 15213.97 0.00 Pa m¢ntJ M8inlen8nce H981 & Llghl 8549.05 3855.00 1275.64 2621.34 710.33 163.00 40.00 100.00 17314.36 Rat88 Insurance Office Expense Licencelmembership Audit fee Donallon$ Totsl Paymenls Balaneo SUMMA Oponlng Ca#h Income 0.00 1S213.97 15213.97 Expendllure Closing Cash 17314.36 0.00 17314.36 Loss for 20121 -2100.39
Audley Players Theatre Club Notes to the accounts for the ear ended 30 June 2021 R8c•lpts and paymonts accounts Receipts and payments are slalements that summarise the movement of cash into and out of the organisallon durbng th6 flnancial year. In this context"cash" includes cash gquivalenls, for example bank a¢¢ounts where cash can be r¢adily withdrawn lo pay for dgbls as they become due. Grnnts And donatlon• LR Grants Don8llon8 11050.86 1190.00 12240.86 Fundralslng Malntenancè Now lollel Genèral malnlenance 6097.58 2451.47 8549.05
Audley Players Theatre Club Statement of Assets and Llabllltles at 30th June 2021 2021 Cash at bank and In hand Current Account 2357.01 69589.83 0.00 71946.84 Busines5 Reserve Account Cash in hand Total •ts r•taln•d for rou sown blhvd These financlal slalem8nls are accepted on bghalf of the organisalion by.. Slgned Dated 9/q/ Chairpèrson
Inda •ndent examinerfs re ort to the committee members of Audle Pla ers Theatre Club for the ear end¢d 30 Juno 2021 Rè•pèetlvè r•¥pon¥lbllltle8 of commltt•e momb•rs and Ind•p•nd•nt •xamln•r Tha organisalion 18 a Charitable Incorporated Organlsalion INo.11740491 and, as such, is under no 8t8tutory otiligation to ppare account5 in any particular format. nor is it oblig8d to hav8 Ih05e accounts subject to any oxtern81 s¢rvUny such as an sudll or Independent examination unl85$ the tumover exceeds £2SK. Howev8r, the committee m8mbers have d8tsmiln9d that an indep8ndenl examinauon would t)e appropriate r8g8rd19ss ol the lurnoyer amount. Basls ol Ind•p•nd•nt èxarnlngr'8 r•port An 8X8mln811on In¢lucJ6s a revi8w of th8 accounting r8cords kept by th8 org8nlsallon and comparison of thg 8ccounls presented wllh those records, 11 also Includes a ¢onsideration of any unu8ug1 item8 or disclosurts In th6 8¢¢ounl$, and $¢eklng exOanallons Irom you as commStt8• mernber5 concerning 8ny such matters. The proc8dure8 und8rtak8n do not provide all tho evSdence that would bo r8qulr8d In an 4udlt. and eonsequ•nly I do not expr085 an audit opinlon on tha accounts. Ind•p•nd•nt •xamln•rf$ •tat•m•nt In ¢onng¢Uon th my gx8mlnglion, no matter ha8 ¢Orn¢ to my ottenliw.. Whlch glvgs mo roasonabb causo to bollavè that In any matarlal r•spact tha eommhtee m8mbers have nol tnel the rgquirgmgnls to ensure Ihal.. prowr accounting r•cord8 ar8 kept.. and a9untY prgP8red whlch agroe th the accounllng records or To which, In my opSnlon, att8ntk)n shoukJ ba drawn in ordor to ana6 a proper understandlng of the 8ccount$ to be re8¢htsd. SiGn8d -J4r14a Dated 0510812021 Mrs Tracy Maddox MAAT