## Trustees’ annual re t por for the period Period start date 0 1 0 7 1 9 2 0 Period end date 3 0 0 6 2 0 1 ~~[tt tt | |tdTy~~ Charity name The Audley Players’ Theatre Club Charity No 1 1 7 4 0 4 (if any) ~~pO | TT Tt tt~~ ## and Activities Objectives ||SORP||| |---|---|---|---| ||reference||| |Summaryof thepurposesof the|Para1.17|The object of the charity is to educate the public in the|| |charity as setout initsgoverning||dramatic and operatic arts to further the development|| |document||of public appreciation and taste in the said arts.|| |Summaryof themain activitiesin
relationtothose purposesforthe|Para 1.17and
1.19|and
• Promote plays, musical presentations and other forms of drama. •
Purchase interests in the copyright or the right to perform such
dramatic works. • Purchase materials necessary to stage these|| |publicbenefit, inparticular,the||productions. • Raise funds by way of subscriptions, donations, grants|| |activities,projects or services
identifiedinthe accounts.||and otherwise. • Administer and maintain Audley Theatre and to make
it available to other groups with similar objects.|| |Statement confirming whetherthe
trustees have had regardto the|Para1.18|Trustees are aware of the Charity Commission’s guidance on public
benefit had have made decisions to ensure the charity’s purpose
provides benefit.|| |guidance issuedby theCharity|||| |Commission onpublicbenefit|||| |Additionalinformation (optional)|||| |You may choose toincludefurther statements where||relevant about:|| ||SORP||| ||reference||| |Policyongrantmaking|Para1.38||| |Policy on social investment including|Para1.38||| |program relatedinvestment|||| |Contribution madebyvolunteers|Para1.38||| |Other|||| ## Additional information (optional) ## You may choose to include further statements where relevant about: Charity Accounts templates – Trustees’ annual report for the period October 2016 2 of 8 ## Achievements and Performance ||SORP
reference|| |---|---|---| |Summaryof themainachievements
of thecharity, identifyingthe
differencethecharity’s work has
madeto thecircumstancesof its
beneficiaries and anywiderbenefits
to societyas awhole.|Para1.20|During the year we have had the following
productions:
You Must Remember This – a production to
celebrate the 50thanniversary of our theatre
Peter Pan: Opening Night — the pantomime
Unfortunately, our programme was halted after the
pantomime due to the COVID-19 pandemic. The
two productions we staged benefitted the
member’s of the community who attended, as well
as providing opportunities for young people to
engage in the actives of the theatre as part of the
pantomime and anniversary production.
Due to COVID-19, the theatre has remained
closed to the public during this period. We
had a play cast and about to start rehearsing
which was initially postponed, but eventually
was cancelled. We are making plans to start
a new programme once the theatre is safe
to open for all of our audiences. The trustees
met regularly over Zoom to discuss the ever-
changing national picture with regards to
government guidance. When it was safe to do
so, trustees used the time of closure to
complete vital maintenance work on the
theatre. During this difficult time, trustees did
everything in their power to look after the
wider theatre community, by doing safe and
well checks on our vulnerable members, and
by regularly checking in with each other.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Achievementsagainstobjectives set|Para1.41|| |Performanceoffundraisingactivities
againstobjectives set|Para1.41|| |Investment performanceagainst
objectives|Para1.41|| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 3 of 8 ## Financial Review ||SORP
reference|| |---|---|---| |Reviewof thecharity’sfinancial
positionat theendof the period|Para1.21|The charity had another good year financially with
an income of £32,607.15.
Due to theatre closure, we made a loss of £2100 during
this period.| |Statement explainingthepolicyfor
holding reserves stating whythey
areheld|Para1.22|Currently, the charity is keeping money aside for
essential building repairs that need making over
the coming years.| |Amountofreservesheld|Para1.22|£75, 219.55
The theatre holds reserves to the amount of £71,946.84| |Reasonsforholding zero reserves|Para1.22|N/A| |Detailsof fundmaterially indeficit|Para1.24|N/A| |Explanationofany uncertainties
aboutthecharity continuing asa
going concern|Para1.23|N/A| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |The charity’s principal sourcesof
funds (including anyfundraising)|Para1.47|| |Investment policyand objectives
including any socialinvestment
policyadopted|Para1.46|| |Adescriptionof theprincipal risks
facingthecharity|Para1.46|| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 4 of 8 ## Structure, Governance and Management |Descriptionofcharity’s trusts:|SORP
reference|| |---|---|---| |Typeofgoverningdocument
(trust deed, royalcharter)|Para1.25|‘Association’ Model Constitutio| |How isthecharity constituted?
(e.gunincorporatedassociation, CIO)|Para1.25|Charitable Incorporated Organisation with voting
members other than its charity trustee| |Trustee selection methods including
detailsofanyconstitutional
provisions e.g. electiontopost
ornameofany personor body
entitledtoappoint oneor more
trustees|Para1.25|Trustees are appointed by members of the CIO at
the AGM| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policies and procedures adoptedfor
theinduction and trainingoftrustees|Para1.51|| |The charity’s organisational structure
and anywidernetworkwithwhich
thecharityworks|Para1.51|| |Relationshipwith anyrelated parties|Para1.51|| |Other||| Charity Accounts templates – Trustees’ annual report for the period October 2016 5 of 8 ## Reference and Administrative details |Charityname|The Audley Players’ Theatre Club| |---|---| |Other namethecharity uses|Audley Theatre| |Registered charitynumber|1174049| |Charity’s principal address|Audley Theatre
Hall Street
Audley
Stoke-on-Trent ST7 8DB| Names of the charity trustees who manage the charity |1
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20|Trusteename|Office(ifany)|Dates actedif notfor
whole year|Nameofperson(or
body) entitled toappoint
trustee(ifany)| |---|---|---|---|---| ||Martyn Kerr|Chair||| ||Bryan Williams|Secretary||| ||John Hargreaves|Treasurer||| ||Pauline Johnson|||| ||John Williams|||| ||Yvonne Johnson|||| ||Wendy Brough|||| ||Phillip John Quick|||| ||Martin Thomas|||| ||Laura Nixon|||| ||Kate Quick|||| ||Rachel Hopkins|||| ||Sue Hargreaves|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Charity Accounts templates – Trustees’ annual report for the period October 2016 6 of 8 ## Reference and Administrative details (cont) Corporate trustees – names of the directors at the date the report was approved **----- Start of picture text -----**
Director name
**----- End of picture text -----**
## Name of trustees holding title to property belonging to the charity |Trusteename|Dates actedif not forwhole
year|| |---|---|---| |||| |||| |||| |||| |||| |||| Charity Accounts templates – Trustees’ annual report for the period October 2016 7 of 8 ## Funds held as custodian trustees on behalf of others |Descriptionof theassets heldinthis
capacity|N/A| |---|---| |Name and objects of thecharity
on whose behalfthe assetsare
held and howthisfallswithinthe
custodiancharity’s objects|N/A| |Detailsofarrangementsforsafe
custody and segregationofsuch
assets from thecharity’s ownassets|N/A| ## Additional information (optional) Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information Charity Accounts templates – Trustees’ annual report for the period October 2016 8 of 8 ## Declarations ~~a~~ The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Charity Accounts templates – Trustees’ annual report for the period October 2016 The Audley Players Thoatro Club Financial Statements Year ended 30 June 2020 Pago Contents Independent examinerfs Trport Receipfs and paymenvs account Annual Members Report 3,4.5.6,7,8 9.10 Inde ndent examinerfs re ort to tho committeo mombors of The Audle Pla ers Theatre Club for tho ear ended 30 June 2020 R￿P￿¢t1Ve rgsponslbllltles of ¢ommltteo m&mber8 and Indepondont examlnerlaudltor. The organisation is an unincorporated as$o¢iation and, as such, is under no stabjtory obligation to prepare accounts in any particular format, nor is it obliged lo have those accounts subject to any external s¢wtiny such as an audit or independent examination. However, the committee members have determined that an independent examinationlaudit would be appropriate. Ba818 of Indepondont •xamlnorl•udltofs report An examination includes a review of the accounting records kept by the organisation and a comparison of the aG¢ounts presented with those records. It also includes a consideration of any unusual items or disclosures in the arxounts, and seeking explanatsons from you as committee members concerning any such matters. Indop•nd•nt oxamlnorl•udltorf• •tatemanl We have audited the Financial Statements of Audley Players Theatre Club for the year ended 30 June 2019 from which the symmarized financial statements were derived. in accordance with International Standards on Auditing. In our report dated 03 September 2019 we express an opinion that the Financial Ststements gave a true and fair view of the Companys financial posrtion. In ¢onneclion with my examination, no matter has come to my attention.. Which gives me reasonable cause to believe that In any material respect the committee members have not mel the requirements lo ensure that.. proper accounting re￿rdS are kept.. and accounts are prepared which agree with the a¢counling re¢ord$ or To which, in my opinion, attent￿￿ should be drawn in order to ènable a proper undèrstanding of the accounts lo be ￿8¢hed. Signed Dated oi_ Mrs Tracy Maddox MAAT #m Ln ww vz Ln O z z ri Ww Z Li I Bank reconciliation 19 20 2019 Cash at ￿￿k and In hand Bfwd Current account Bfwd Business reserve account Cash in hand Totsl £ 2,821.99 £ 54.482.27 £ S7,304.26 2020 Income received Interest received Expenses paid Transfer to petty cash Bank charge5 add Petty cash balance £ 32,607.15 106.95 £ 14,786.01 100. 12.80 100. £ 17,915.29 £ 75,219.55 157304.26+17915.291 Current account Business Reserve account Cash in hand Total funds lat 301061201 £ 5,530.33 £ 69,589.22 loo.00 £ 75,219.55 lat 291051201 lat 301061201 The Audley Players Theatre Club Committee Members Annual R•port for th6 Year Ended 30 June 2020 Full Name - The Audley PI¥yovs Theatrn Club Prfnclpal Addrw - Hall Street Audley stoke on trent Staffordshife ST7 8DB Commlttoe Memb&rn Bankorn Na￿e$l Indopendont Examlnor Tracy Maddox MAAT Maddox Accountancy & Business SeTvice$ 74 Church Street Audley Stoke on Trent ST7 80A Gov•rn•n¢a and m•nagement The organisation is operated under the rules of its conststution Alm and oblectlv To encourage a community spirit throughout the Parish. Regular fundraising events throughout the year. The Audleys Players Theatre Club Committee Members Annual Report (continued) for the Year Ended 30 June 2019 Summary of th& maln actfvitles and achlevments und•rtak•n duflng th& perfod. Tho oryanl$atlon'8 pollcy on re•erv All of the monies raised are used for the events we hold, also for insurance, hiring venues materials, equipment and consumables. Fund• hald for 3vd partl08 We don't hokl any monies for anyone else Slgnod on bohalf of tho commltteg membern Signed Dated The Audley Players Thoatro Club Financial Statements Year ended 30 June 2020 Pago Contents Independent examinerfs Trport Receipfs and paymenvs account Annual Members Report 3,4.5.6,7,8 9.10 Inde ndent examinerfs re ort to tho committeo mombors of The Audle Pla ers Theatre Club for tho ear ended 30 June 2020 R￿P￿¢t1Ve rgsponslbllltles of ¢ommltteo m&mber8 and Indepondont examlnerlaudltor. The organisation is an unincorporated as$o¢iation and, as such, is under no stabjtory obligation to prepare accounts in any particular format, nor is it obliged lo have those accounts subject to any external s¢wtiny such as an audit or independent examination. However, the committee members have determined that an independent examinationlaudit would be appropriate. Ba818 of Indepondont •xamlnorl•udltofs report An examination includes a review of the accounting records kept by the organisation and a comparison of the aG¢ounts presented with those records. It also includes a consideration of any unusual items or disclosures in the arxounts, and seeking explanatsons from you as committee members concerning any such matters. Indop•nd•nt oxamlnorl•udltorf• •tatemanl We have audited the Financial Statements of Audley Players Theatre Club for the year ended 30 June 2019 from which the symmarized financial statements were derived. in accordance with International Standards on Auditing. In our report dated 03 September 2019 we express an opinion that the Financial Ststements gave a true and fair view of the Companys financial posrtion. In ¢onneclion with my examination, no matter has come to my attention.. Which gives me reasonable cause to believe that In any material respect the committee members have not mel the requirements lo ensure that.. proper accounting re￿rdS are kept.. and accounts are prepared which agree with the a¢counling re¢ord$ or To which, in my opinion, attent￿￿ should be drawn in order to ènable a proper undèrstanding of the accounts lo be ￿8¢hed. Signed Dated oi_ Mrs Tracy Maddox MAAT #m Ln ww vz Ln O z z ri Ww Z Li I Bank reconciliation 19 20 2019 Cash at ￿￿k and In hand Bfwd Current account Bfwd Business reserve account Cash in hand Totsl £ 2,821.99 £ 54.482.27 £ S7,304.26 2020 Income received Interest received Expenses paid Transfer to petty cash Bank charge5 add Petty cash balance £ 32,607.15 106.95 £ 14,786.01 100. 12.80 100. £ 17,915.29 £ 75,219.55 157304.26+17915.291 Current account Business Reserve account Cash in hand Total funds lat 301061201 £ 5,530.33 £ 69,589.22 loo.00 £ 75,219.55 lat 291051201 lat 301061201 The Audley Players Theatre Club Committee Members Annual R•port for th6 Year Ended 30 June 2020 Full Name - The Audley PI¥yovs Theatrn Club Prfnclpal Addrw - Hall Street Audley stoke on trent Staffordshife ST7 8DB Commlttoe Memb&rn Bankorn Na￿e$l Indopendont Examlnor Tracy Maddox MAAT Maddox Accountancy & Business SeTvice$ 74 Church Street Audley Stoke on Trent ST7 80A Gov•rn•n¢a and m•nagement The organisation is operated under the rules of its conststution Alm and oblectlv To encourage a community spirit throughout the Parish. Regular fundraising events throughout the year. The Audleys Players Theatre Club Committee Members Annual Report (continued) for the Year Ended 30 June 2019 Summary of th& maln actfvitles and achlevments und•rtak•n duflng th& perfod. Tho oryanl$atlon'8 pollcy on re•erv All of the monies raised are used for the events we hold, also for insurance, hiring venues materials, equipment and consumables. Fund• hald for 3vd partl08 We don't hokl any monies for anyone else Slgnod on bohalf of tho commltteg membern Signed Dated Audley Play8rs Theatro Club Flnanclal Statements Year ended 30 June 2021 Contgnt$ Indep8nd•nt 6xarnlnels report Rgcelpl's and payrnenl's 8ccounl Slalemenl of 8888ts and IiBbilit18S Notes to the 8ccount$ Audley Players Theatre Club Recel ts & Pa ments Account for the ear ended 30 June 2021 Note 2021 2020 R•cel ts Grants & Donations Fundraising Re-imbursmenls Membership Total R•celpl$ 12240.86 0.00 2568.11 405.00 15213.97 0.00 Pa m¢ntJ M8inlen8nce H981 & Llghl 8549.05 3855.00 1275.64 2621.34 710.33 163.00 40.00 100.00 17314.36 Rat88 Insurance Office Expense Licencelmembership Audit fee Donallon$ Totsl Paymenls Balaneo SUMMA Oponlng Ca#h Income 0.00 1S213.97 15213.97 Expendllure Closing Cash 17314.36 0.00 17314.36 Loss for 20121 -2100.39 Audley Players Theatre Club Notes to the accounts for the ear ended 30 June 2021 R8c•lpts and paymonts accounts Receipts and payments are slalements that summarise the movement of cash into and out of the organisallon durbng th6 flnancial year. In this context"cash" includes cash gquivalenls, for example bank a¢¢ounts where cash can be r¢adily withdrawn lo pay for dgbls as they become due. Grnnts And donatlon• LR Grants Don8llon8 11050.86 1190.00 12240.86 Fundralslng Malntenancè Now lollel Genèral malnlenance 6097.58 2451.47 8549.05 Audley Players Theatre Club Statement of Assets and Llabllltles at 30th June 2021 2021 Cash at bank and In hand Current Account 2357.01 69589.83 0.00 71946.84 Busines5 Reserve Account Cash in hand Total •ts r•taln•d for rou sown blhvd These financlal slalem8nls are accepted on bghalf of the organisalion by.. Slgned Dated 9/q/ Chairpèrson Inda •ndent examinerfs re ort to the committee members of Audle Pla ers Theatre Club for the ear end¢d 30 Juno 2021 Rè•pèetlvè r•¥pon¥lbllltle8 of commltt•e momb•rs and Ind•p•nd•nt •xamln•r Tha organisalion 18 a Charitable Incorporated Organlsalion INo.11740491 and, as such, is under no 8t8tutory otiligation to p￿pare account5 in any particular format. nor is it oblig8d to hav8 Ih05e accounts subject to any oxtern81 s¢rvUny such as an sudll or Independent examination unl85$ the tumover exceeds £2SK. Howev8r, the committee m8mbers have d8tsmiln9d that an indep8ndenl examinauon would t)e appropriate r8g8rd19ss ol the lurnoyer amount. Basls ol Ind•p•nd•nt èxarnlngr'8 r•port An 8X8mln811on In¢lucJ6s a revi8w of th8 accounting r8cords kept by th8 org8nlsallon and comparison of thg 8ccounls presented wllh those records, 11 also Includes a ¢onsideration of any unu8ug1 item8 or disclosurts In th6 8¢¢ounl$, and $¢eklng exOanallons Irom you as commStt8• mernber5 concerning 8ny such matters. The proc8dure8 und8rtak8n do not provide all tho evSdence that would bo r8qulr8d In an 4udlt. and eonsequ•nly I do not expr085 an audit opinlon on tha accounts. Ind•p•nd•nt •xamln•rf$ •tat•m•nt In ¢onng¢Uon ￿th my gx8mlnglion, no matter ha8 ¢Orn¢ to my ottenliw.. Whlch glvgs mo roasonabb causo to bollavè that In any matarlal r•spact tha eommhtee m8mbers have nol tnel the rgquirgmgnls to ensure Ihal.. prowr accounting r•cord8 ar8 kept.. and a￿9untY prgP8red whlch agroe ￿th the accounllng records or To which, In my opSnlon, att8ntk)n shoukJ ba drawn in ordor to ana￿6 a proper understandlng of the 8ccount$ to be re8¢htsd. SiGn8d -J4r14a Dated 0510812021 Mrs Tracy Maddox MAAT