Trustees’ Annual Report for the period
From 1/4/2022 Period start date To Period end date
31/3/2023
Charity name: CYLCH MEITHRIN Tonyfelin
Charity registration number:
Objectives and Activities
SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A charity specialising in Welsh-medium early years provision, aiming to give young children in Wales the opportunity to benefit from early years education and experiences through the medium of the Welsh language. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Cylch Meithrin Tonyfelin is a Welsh- medium pre-school (Cylch Meithrin) childcare provider that serves the area of Caerffili in South Wales. It is registered as a Charitable Incorporated Organisation and is a ‘not for profit’ organisation. The pre- school is situated in the vestry of a Baptist chapel, for which we pay termly rent. A voluntary management committee employ five members of staff during the course of a week. The pre-school setting is a member of ‘Mudiad Meithrin,’ a national organisation which provides insurance, advice, support and training to ensure that the required National Minimum Standards of care are met. As Trustees, we aim to ensure that a high level of education and play is delivered to the children trusted into our care. Parents of children at the pre-school setting, have chosen a Welsh Medium education for their child from an early age and recognise the benefits of acquiring the language of their country of residence. |
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | YES |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
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|---|---|---|
| Policy on grant making | Para 1.38 | The pre-school’s committee identifies relevant grants and scrutinises criteria for suitability for the setting before identifying an individual to complete the application. The pre-school leader and administrative personnel can apply for grants if agreed by the committee. |
| Policy on social investment including program related investment |
Para 1.38 | |
| Para 1.38 | The committee is run voluntarily and have hadparents and other volunteers to offer |
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| Contribution made by volunteers |
their time to support activities or fundraising. |
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|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The setting serves an area in South Wales which includes some of the most disadvantaged children and families in Wales. The focus of its work is to improve the life chances for the children in its care. This is delivered in several ways, including supporting and developing the Welsh language skills of children from Welsh speaking backgrounds and through introducing the Welsh language to children who come from non-Welsh speaking backgrounds. The Trustees acknowledge that providing an opportunity for all children to flourish bilingually will not only increase their chances of employment as adults, but will also provide an opportunity to experience the culture and heritage of Wales. The pre-school setting also works closely with the Local Authority who provides staff training on best practice and on the early identification and support of children with emerging needs. The pre- school setting staff assess and plan activities to identify areas of need and put in place preventative work to support the children’s progress. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
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|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
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Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £16,760.56 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to support any additional funds needed and to purchase any resources that may be required. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Children’s’ fees for the service are provided by Local authority/Welsh Government for Childcare offer and 2- to 3-year-old and private fee-paying. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | A reduction in the number of children that attend the setting. |
| Other |
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Structure, Governance and Management
Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (constitution, trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post |
Para 1.25 | Trustees are recruited when required they adopt the constitution. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Committee continue to implement an operational plan to ensure trustees are inducted and receive necessary training. Regular Committee meeting are held once a month. The setting is a member of Mudiad Meithrin and have access to support, guidance, and training. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Work closely with Mudiad Meithrin and Caerphilly Council. |
| Relationship with any related parties |
Para 1.51 | Mudiad Meithrin membership |
| Other |
Reference and Administrative details
| Charity name | Cylch Meithrin |
|---|---|
| Other name the charity uses | Cylch Meithrin |
| Registered charity number | |
| Charity’s principal address | Cylch Meithrin Tonyfelin Ffordd Tonyfelin, Caerffili, CF83 1PA |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Phil Bevan | RI | |||
| Ben Jones | ||||
| Nia Parsons | ||||
| David Hoare | treasurer | |||
| Michelle Killey | ||||
| Eira Menear | ||||
| Sian Skivens | ||||
| Meirion Powell | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
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Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name Address |
Name Address |
|---|---|---|
| Mudiad Meithrin |
||
| PAYE | Dave Bull | |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Meirion Powell Full name(s) Meirion Powell Position (eg Secretary, RI Chair, etc) Date 6/2/23 Llyfr Mawr Piws 2021 TAR (SORP102)
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ATODIAD 15
FFURFLEN INCWM A GWARIANT / INCOME AND EXPENDITURE SHEET
| UNION / EXACT | UNION / EXACT | AMCANGYFRIF / ESTIMATE | |
|---|---|---|---|
| INCWM /INCOME TONYFELIN | BLWYDDYN /YEAR 01.04.22-31.03.23 |
BLWYDDYN /YEAR 01.04.20XX-31.03.20XX |
BLWYDDYN /YEAR 01.04.20XX-31.03.20XX |
| Grant Mudiad Meithrin_Grant_ | |||
| Grant Arian Plant 3 oed /3yr old Education Funding Grant |
£480 | ||
| Grant Cynaladwyedd / Sustainability Grant |
|||
| Grant Dechrau’n Deg /Flying Start Grant | |||
| Grantiau Eraill /Other Grants-CCBC Caerffili | £4318.80 | ||
| Incwm Hyfforddi ac Incwm Cynllun Cyfeirio /Training In- come & Referral Scheme Income |
|||
| Ffioedd Plant /Children’s Fees | £41,051.45 | ||
| Codi Arian /Fundraising | |||
| Rhoddion ag Eraill/ CREDIT Donations & Sundries |
£14.99 | ||
| Cyfanswm Incwm / Income Total A |
£45.865.24 | ||
| Gwariant /Expenditure | BLWYDDYN /YEAR 01.04.2022-01.03.2023 |
BLWYDDYN /YEAR 01.04.20XX-31.03.20XX |
BLWYDDYN /YEAR 01.04.20XX-31.03.20XX |
| Cyflogau a Costau TWE/ Salaries and PAYE costs |
£45,118.68 | ||
| Costau Rhent, Gwres ayyb / Rent & Heating Costs etc |
£3885 | ||
| Ffioedd Cofrestru /Registration Fees | |||
| Offer, Nwyddau ag Adnoddau / Equipment Materials & Resources-Phone a printer, bins |
£1355.52 | ||
| Costau Bwyd a Diod /Food & Drink Costs Eraill-other |
£6064.11 | ||
| Codi Arian/Marchnata /Fund- raising/Marketing |
|||
| Eraill (e.e. hyfforddiant) /Other (e.g. training) PAYE +NEST |
£777.74 | ||
| Cyfanswm Gwariant / Expenditure Total B |
£57,201.05 | ||
| Gweddill (diffyg) am y flwyddyn = A - B Surplus (deficit) for the year C |
-£11,335.81 |
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ATODIAD 15
| Arian a’r ddechrau’r flwyddyn (dylid cynnwys cyfanswm pob Cyfrif banc) /Cash at year start (this should include the totals of all bank accounts CH |
£28096.37 | ||
|---|---|---|---|
| Arian ar ddiwedd y flwyddyn = C + CH_Cash_ at Year End D |
£16,760.56 |
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