# **Trustees’ Annual Report for the period**
## **From 1/4/2022 Period start date To Period end date**
**31/3/2023**
## **Charity name: CYLCH MEITHRIN Tonyfelin**
## **Charity registration number:**
## **Objectives and Activities**
||
SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|A charity specialising in Welsh-medium
early years provision, aiming to give young
children in Wales the opportunity to benefit
from early years education and
experiences through the medium of the
Welsh language.|
Llyfr Mawr Piws 2021 TAR (SORP102)
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Cylch Meithrin Tonyfelin is a Welsh-
medium pre-school (Cylch Meithrin)
childcare provider that serves the area of
Caerffili in South Wales. It is registered as
a Charitable Incorporated Organisation and
is a ‘not for profit’ organisation. The pre-
school is situated in the vestry of a Baptist
chapel, for which we pay termly rent. A
voluntary management committee employ
five members of staff during the course of a
week. The pre-school setting is a member
of ‘Mudiad Meithrin,’ a national organisation
which provides insurance, advice, support
and training to ensure that the required
National Minimum Standards of care are
met. As Trustees, we aim to ensure that a
high level of education and play is
delivered to the children trusted into our
care.
Parents of children at the pre-school
setting, have chosen a Welsh Medium
education for their child from an early age
and recognise the benefits of acquiring the
language of their country of residence.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**YES**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The pre-school’s committee identifies
relevant grants and scrutinises criteria for
suitability for the setting before identifying
an individual to complete the application.
The pre-school leader and administrative
personnel can apply for grants if agreed by
the committee.|
|Policy on social investment
including program related
investment|Para 1.38||
||Para 1.38|The committee is run voluntarily and have
hadparents and other volunteers to offer|
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TAR (SORP102)
|Contribution made by
volunteers||their time to support activities or
fundraising.|
|---|---|---|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The setting serves an area in South Wales
which includes some of the most
disadvantaged children and families in
Wales. The focus of its work is to improve
the life chances for the children in its care.
This is delivered in several ways, including
supporting and developing the Welsh
language skills of children from Welsh
speaking backgrounds and through
introducing the Welsh language to children
who come from non-Welsh speaking
backgrounds. The Trustees acknowledge
that providing an opportunity for all children
to flourish bilingually will not only increase
their chances of employment as adults, but
will also provide an opportunity to
experience the culture and heritage of
Wales. The pre-school setting also works
closely with the Local Authority who
provides staff training on best practice and
on the early identification and support of
children with emerging needs. The pre-
school setting staff assess and plan
activities to identify areas of need and put
in place preventative work to support the
children’s progress.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
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TAR (SORP102)
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|£16,760.56|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held to support any additional
funds needed and to purchase any
resources that may be required.|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Children’s’ fees for the service are provided
by Local authority/Welsh Government for
Childcare offer and 2- to 3-year-old and
private fee-paying.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|A reduction in the number of children that
attend the setting.|
|Other|||
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## **Structure, Governance and Management**
|
Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(constitution, trust deed,
royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post|Para 1.25|Trustees are recruited when required they
adopt the constitution.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Committee continue to implement an
operational plan to ensure trustees are
inducted and receive necessary training.
Regular Committee meeting are held once
a month.
The setting is a member of Mudiad Meithrin
and have access to support, guidance, and
training.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Work closely with Mudiad Meithrin and
Caerphilly Council.|
|Relationship with any
related parties|Para 1.51|**Mudiad Meithrin membership**|
|Other|||
## **Reference and Administrative details**
|Charity name|Cylch Meithrin|
|---|---|
|Other name the charity uses|Cylch Meithrin|
|Registered charity number||
|Charity’s principal address|Cylch Meithrin Tonyfelin
Ffordd Tonyfelin,
Caerffili,
CF83 1PA|
|||
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Llyfr Mawr Piws 2021
TAR ISORP102)
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Phil Bevan|RI|||
||Ben Jones||||
||Nia Parsons||||
||David Hoare|treasurer|||
||Michelle Killey||||
||Eira Menear||||
||Sian Skivens||||
||Meirion Powell||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
## Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
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## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|**Mudiad**
**Meithrin**|||
|**PAYE**|Dave Bull||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Meirion Powell **Full name(s)** Meirion Powell **Position (eg Secretary,** RI **Chair, etc) Date** 6/2/23 Llyfr Mawr Piws 2021 TAR (SORP102)
Llyfr Mawr Piws 2021
TAR ISORP102)
**ATODIAD 15**
## **FFURFLEN INCWM A GWARIANT /** _**INCOME AND EXPENDITURE SHEET**_
||UNION / EXACT|UNION / EXACT|AMCANGYFRIF / ESTIMATE|
|---|---|---|---|
|**INCWM /****_INCOME TONYFELIN_**|BLWYDDYN /_YEAR_
01.04.22-31.03.23|BLWYDDYN /_YEAR_
01.04.20XX-31.03.20XX|BLWYDDYN /_YEAR_
01.04.20XX-31.03.20XX|
|Grant Mudiad Meithrin_Grant_||||
|Grant Arian Plant 3 oed /_3yr old Education_
_Funding Grant_|£480|||
|Grant Cynaladwyedd /
_Sustainability Grant_||||
|Grant Dechrau’n Deg /_Flying Start Grant_||||
|Grantiau Eraill /_Other Grants-CCBC Caerffili_|£4318.80|||
|Incwm Hyfforddi ac Incwm Cynllun Cyfeirio
/_Training In- come & Referral Scheme Income_||||
|Ffioedd Plant /_Children’s Fees_|£41,051.45|||
|Codi Arian /_Fundraising_||||
|Rhoddion ag Eraill/ CREDIT
_Donations & Sundries_|£14.99|||
|Cyfanswm Incwm /
_Income Total_
**A**|£45.865.24|||
|**Gwariant /****_Expenditure_**|BLWYDDYN /_YEAR_
01.04.2022-01.03.2023|BLWYDDYN /_YEAR_
01.04.20XX-31.03.20XX|BLWYDDYN /_YEAR_
01.04.20XX-31.03.20XX|
|Cyflogau a Costau TWE/
_Salaries and PAYE costs_|£45,118.68|||
|Costau Rhent, Gwres ayyb /
_Rent & Heating Costs etc_|£3885|||
|Ffioedd Cofrestru /_Registration Fees_||||
|Offer, Nwyddau ag Adnoddau /
_Equipment Materials & Resources-Phone a_
_printer, bins_|£1355.52|||
|Costau Bwyd a Diod /_Food & Drink Costs_
_Eraill-other_|£6064.11|||
|Codi Arian/Marchnata /_Fund-_
_raising/Marketing_||||
|Eraill (e.e. hyfforddiant) /_Other (e.g. training)_
_PAYE +NEST_|£777.74|||
|Cyfanswm Gwariant /
_Expenditure Total_
**B**|£57,201.05|||
|Gweddill (diffyg) am y flwyddyn = A - B
_Surplus (deficit) for the year_
**C**|**-£11,335.81**|||
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**ATODIAD 15**
|Arian a’r ddechrau’r flwyddyn (dylid
cynnwys cyfanswm pob Cyfrif banc) /_Cash_
_at year start (this should include the totals of all_
_bank accounts_
**CH**|£28096.37|||
|---|---|---|---|
|Arian ar ddiwedd y flwyddyn = C + CH_Cash_
_at Year End_
**D**|£16,760.56|||
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