Trustees’ Annual Report for the period
From 1/4/2020 Period start date To 31/3/2021 Period end date
Charity name: CYLCH MEITHRIN Tonyfelin
Charity registration number:
Objectives and Activities
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SORP reference
Summary of the Para 1.17 A charity specialising in Welsh
purposes of the charity medium early years provision, aiming
as set out in its to give young children in Wales the
governing document opportunity to benefit from early
years education and experiences
through the medium of Welsh.
Summary of the main Para 1.17 and Cylch Meithrin Tonyfelin is a Welsh
1.19
activities in relation to medium preschool (Cylch Meithrin)
those purposes for the childcare provider that serves the
public benefit, in area of Caerphilly in South Wales. We
particular, the activities, are registered as a Charitable
projects or services Incorporated Organisation and are a
identified in the ‘not for profit’ organisation. Our
accounts. preschool is situated in a chapel, and
we pay rent termly. A voluntary
management committee employ five
members of staff. We are members of
‘Mudiad Meithrin,’ a national
organisation that provides us with
insurance, advice, and training to
ensure we meet the National
Minimum Standards of care in our
field. We aim to provide a high level
of education and play to the children
trusted in our care.
Parents who choose to send their
children to us do so because they
would like their children to learn to
speak Welsh from a young age. It is
widely recognised that gaining an
additional language, particularly the
Welsh language when living in Wales.
Statement confirming Para 1.18 YES
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)
You may choose to include further statements where relevant about: SORP reference
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SORP reference
The committee discuss grants
Para 1.38 available and make decisions on if
Policy on grant making they are suitable to apply and best
person to complete grants. The Cylch
leader and the administrative
personnel can apply for grants if
agreed by the committee.
Para 1.38
Policy on social
investment including
program related
investment
The committee is run voluntarily and
Para 1.38 have had parents and other volunteer
Contribution made by to offer their time to support activities
volunteers or fundraising.
Other
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Achievements and Performance
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We serve an area in South Wales that
includes some of the most
disadvantaged children in Wales. The
Summary of the main focus of our work is to improve the
Para 1.20
achievements of the life chances for the children in our
charity, identifying the care.
difference the charity’s We do this in several ways including
work has made to the by introducing the Welsh language to
circumstances of its children who come from non-Welsh
beneficiaries and any speaking families. We know that
wider benefits to society giving these children the advantage
as a whole. of being bilingual will greatly increase
their chances of employment when
they later become adults and that
introducing a new language during
the preschool years. We also work
closely with the Local Authority to
ensure staff attend training courses
that upskill them to provide high
quality provision enabling us to put
early interventions in place. We
assess and plan our activities so that
we can identify areas of need and put
in place preventative work to support
the children’s progress.
The Cylch was affected by COVID19
and was closed for 24 days during
this financial year. The Cylch has
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TAR (SORP102)
been able to remain open during other times, continuing to provide good quality childcare.
Additional information (optional)
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 £32.068.48
financial position at the
end of the period
Statement explaining Para 1.22 Reserves are held to support any
the policy for holding additional funds arise and to purchase
reserves stating why any resources that may be required.
they are held
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
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Children’s’ fees for the service are
provided by Local authority/Welsh
The charity’s principal Government for Childcare offer and 3
sources of funds Para 1.47 to 4 year old education and private
(including any fee-paying.
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A reduction in the number of children
that attend.
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(constitution, trust deed,
royal charter)
How is the charity Para 1.25 Charitable Incorporated Organisation
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are elected annually at the
methods including annual general meeting. Trustees
details of any adopt the constitution
constitutional provisions
e.g. election to post
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The Committee continue to
implement an operational plan to
Policies and procedures ensure trustees are induced and
adopted for the Para 1.51 necessary training. Regular
induction and training of Committee meeting are held once a
trustees month.
We are members of Mudiad Meithrin
and have access to support,
guidance, and training.
Work closely with Mudiad Meithrin and
Caerphilly Council.
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Mudiad Meithrin membership
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Cylch Meithrin Tonyfelin
Other name the charity Cylch Meithrin Tonyfelin
uses
Registered charity 1174011
number
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Charity’s principal Tonyfelin Chapel,
address Tonyfelin RD
Caerphilly,
CF83 1PA
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Phil bevan RI
1
2 Ben Jones
Nia Parsons
3
David Hoare treasurer
4
5 Michelle Killey Chairperson RI
6
7
8
9
10
11
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
| Trustee | name Dates |
acted | if | not | for |
|---|---|---|---|---|---|
| whole | year |
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Mudiad Meithri n PAYE Dave Bull
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
on behalf of the charity’s trustees
Signature(s) Phil Bevan
Full name(s) Philip Bevan
Position (eg RI Secretary, Chair, etc)
Date 25/11/22
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ATODIAD 15
FFURFLEN INCWM A GWARIANT / INCOME AND EXPENDITURE SHEET
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UNION / EXACT UNION / EXACT AMCANGYFRIF / ESTIMATE
INCWM / INCOME BLWYDDYN / YEAR BLWYDDYN / YEAR BLWYDDYN / YEAR
01.04.2019- 01.04.2020
31.03.2020 31.03.2021
Grant Mudiad Meithrin Grant £500
Grant Arian Plant 3 oed / 3yr old £19,073.93 £31,117.06
Education Funding Grant-childcare offer
CREDIT ??
£5,298.33
Grant Dechrau’n Deg / Flying Start Grant
Grantiau Eraill / Other Grants £2,500
Incwm Hyfforddi ac Incwm Cynllun
Cyfeirio / Training In- come & Referral
Scheme Income
Ffioedd Plant / Children’s Fees £34,653.38 £17,957.50
Codi Arian / Fundraising £171.03
Rhoddion ag Eraill/
Donations & Sundries £11,545.49
Cyfanswm Incwm / £57,698.34 £65.918.38
Income Total A
Gwariant / Expenditure BLWYDDYN / YEAR BLWYDDYN / YEAR BLWYDDYN / YEAR
01.04.2019- 01.04.2020- 01.04.20XX-
01.03.2020 31.03.2021 31.03.20XX
Cyflogau a Costau TWE/
Salaries and PAYE costs £50,760.75 £29,484.63
Costau Rhent, Gwres ayyb /
Rent & Heating Costs etc £1,144.00 £624.00
Ffioedd Cofrestru / Registration Fees
MM £1384.21
Offer, Nwyddau ag Adnoddau
/printer/phone/bins £1,761.33 £1458.79
Equipment Materials & Resources
Costau Bwyd a Diod / Food & Drink
Costs £1,810.00 £140.00
Codi Arian/Marchnata / Fund-
raising/Marketing
Eraill (e.e. hyfforddiant) / Other (e.g.
training) £8517.15 £4,955.08
Cyfanswm Gwariant /
Expenditure Total B £63.993.23 £ 38,586.71
Gweddill (diffyg) am y flwyddyn = A - B (£7.094.89)
Surplus (deficit) for the year C £27,331.67
Arian a’r ddechrau’r flwyddyn (dylid
cynnwys cyfanswm pob Cyfrif banc) / £11,831.70 £4736.81
Cash at year start (this should include the
totals of all bank accounts CH
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ATODIAD 15
Arian ar ddiwedd y flwyddyn = C + CH £4,736.81 £32.068.48 Cash at Year End D
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