2021-08-31-accounts - Melbourn Playgroup And Out Of School Club

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Melbourn Playgroup and Out of School Club

Report of the trustees for the year ending 31[st] August 2021

The Committee and Trustees of the Charity

Trustees Outgoing

Amanda Virassamy-Poulle Aisha Asker Abigail Williams Jane Shepherd July Rusted Anna Lovelace Cecilia Murphy-Roads

Trustees Continuing

Sarah Toule Angela Valente Jennifer Grundy

Trustees Incoming

Daniel Cumberland

Address

Melbourn Playgroup and MOOS Shared Entrance with Children’s Centre Mortlock Street Melbourn SG8 6EQ

Independent Examiner

Peter Curnow FCCA Curnow & Co Ltd. 29 High Street Harston CB22 7PX

Structure, Governance and Management

Melbourn Playgroup and MOOS is overseen by the above trustees. Claire Armstrong and Jennie Riggs are the managers of the Playgroup and Nikki Cross and Natalie Youden are the managers of MOOS. Nikki Cross is also in charge of Child Protection and Gill Collingbourne who is also on the management team and deals with finances and funding. The management team have a team of staff that work in the setting with a variety of qualifications and responsibilities.

Trustees are recruited by invitation to all parents of children attending Melbourn Playgroup. Parents are invited to attend the AGM and can either nominate themselves or another parent to become a trustee. At the AGM votes are made and new trustees are able to join.

All trustees then complete various checks and are registered with Ofsted and DBS checked for suitability.

Mission Statement

‘Curious minds, Creative thinkers, Kind hearts’

We aim to enable parents to have access to excellent wraparound care in an affordable and realistic way in Melbourn. Our aim is to provide outstanding care for all of the children in the setting from ages 2-5years and prepare them for their next step to Primary School. We also provide an Out of School Club (MOOS) and Holiday Club catering for children aged 7-11 years, we provide a fun, stimulating and challenging environment, which includes a spacious, well equipped outside area. We aim to create a safe environment where children can develop curious minds, become creative thinkers and all with kind hearts. We aim to train and develop a wide range of people to gain skills for the workplace and qualifications in childcare, whilst remaining a non-profit making business. We aim to involve and empower all parents in their children’s learning and development.

Values

At Melbourn Playgroup and Moos we include everyone into our safe and welcoming space.

We provide a fun, stimulating and challenging environment which includes a spacious, well equipped outside area. We support all our children to develop by providing carefully planned play activities which build on what they can already do and provides opportunities for learning. We value everyone as individuals and nurture creativity, imagination and curiosity as well as respect, kindness, co-operation and resilience.

We offer a high ratio of skilled adults who work closely together with parents to ensure the best for all the children. We create opportunities for children, their families and our employees and support them alongside promoting fairness, equality and diversity. We want to provide the very best care and support for all children and their families by making childcare affordable and make sure that we run a financially stable charity.

Review of Activities and Achievements

This year has been particularly difficult for Playgroup and MOOS because at this time we were still restricted by the Government guidelines for Covid 19. This included the bubble system, children not able to mix across two settings and less demand for childcare because people were working from home. This all had a direct impact on our children on role. The year started with 47 children on role in September 2020. This number increased through to the Summer Term of 2021 when there were 63 children. MOOS had 76 children on role throughout this academic year, which was a decrease on the previous year where there were 120 children.

Playgroup worked hard to provide a high standard of care for a wide age range of children, varying their curriculum and adapting their practice for this age split, despite Covid continuing to have a big impact on what could and couldn’t be done in the setting. The pre-school cohort accessed specific planned activities in order to prepare them for school. The two rooms helped with the age split between the Garden Room and the Ocean Room enabling the activities and play opportunities to be more focussed and meaningful for the different age groups. This worked well for the ‘bubble system’ that was required, but Covid restrictions continued to limit activities that could be provided.

At this time MOOS needed to access more space to accommodate the ‘bubble system’ for different age groups. They approached the local Primary School and they offered to take Foundation Stage and Year 1 pupils and the other year groups were split into bubbles by using the two rooms and large plastic screening. This was successful and worked well for segregating games and equipment.

In January 2021 the Government announced a new ‘lockdown’ and this had a direct impact on Playgroup and MOOS. Playgroup stayed open for Critical Workers and

Vulnerable Children. At this point staff were still on furlough and the mangers and the committee continued to support this scheme and work on staffing ratios and numbers needed for the setting. The Government Furlough Scheme supported the staff by paying 80% of the wages and the Committee were able to top up the wages a further 20%. Therefore, the staff were receiving 100% wages during this Lockdown.

As the children and staff returned in January 2021 after the Christmas Holiday we paid for Antimicrobial Spray Cleaning. It provided a layer of protection to help with cleaning regimes and to aid in protecting the staff and children from Covid 19 and other bacteria. We continued this on a monthly basis until the end of the academic year. This made staff and parents feel more confident about returning to the setting in a ‘Covid Safe’ environment.

In March 2021 Lockdown restrictions were lifted and Melbourn Playgroup returned with 68 children on role. It took time for parents/carers to build confidence and get back to a normal return, but as numbers increased the Playgroup were able to continue their provisions in the two rooms to progress children and give them a varied, fun and stimulating curriculum. At this point there was another change for MOOS, where the Primary School wanted to offer the after-school care for all Key Stage 1 pupils. We reluctantly had to agree to this and it obviously had a negative impact on numbers on role and on our finances for MOOS, as at this time it was now only accommodating Key Stage 2 pupils.

Although this year has been very difficult there were some positive additions to the setting. New signage was erected at the front entrance of Playgroup and on the roadside to enable the community and parents to locate the setting and to help promote Playgroup and MOOS. This reflected the new logo, colour scheme and tag line, which supported the new website. There were additional banners made to be placed on the fencing of Playgroup to publish the ‘Outstanding’ Grade given to Playgroup after their Ofsted inspection.

Despite the lack of fundraising events at this time, we were able to fund a new Intercom system to improve communication for parents/carers and enhance safety measures. Also we funded a new soft play area particularly used for the younger children and a sensory area creating opportunities for all and also providing support for some children with additional needs. In addition to this we paid for some decoration in the Garden Room.

Also throughout the year we have been in discussion with a building surveyor for a potential new door to be fitted in the Ocean Room. If this plan goes ahead it will create a new outside space for the younger children in the setting. Also enabling them to access the larger outside space without having to walk through the Garden Room.

During this year we have been in discussion with the Local Authority regarding the rent of the building. There has been a significant increase in the rent from the Local Authority. Due to lack of communication and paperwork this has not been billed yet.

This year has proved very challenging and due to Covid 19 and the restrictions we have run at a loss. However, we wish Playgroup and MOOS have a more positive year despite the unknown challenges that it may bring. We are very proud of your hard work and the care that you provide for our children and the community, we know that you are always striving to do your best and make improvements all of the time and will tackle any challenges put in your way.

Signed:

Mrs Sarah Toule (Chair of Committee) and Mrs Angela Valente (Treasurer)

Date: 08112120

SectionA	IndependentExaminer'sReport	IndependentExaminer'sReport	IndependentExaminer'sReport
Reporttothetrustees/ membersof			Charity Name MelbournPlaygroupandOutofSchoolClub
Onaccountsfortheyear		131/08/2021 ICha~ityno11174006
	ended		(1fany)
Set	outonpages		~================================~=~=============~ 3-11
			3.1Oirernen1ber to inciude the page nunibcrsofadd1t1onalsheets)
			Ireporttothetrusteesonmyexaminationoftheaccountsoftheabove
			charity("theTrust")fortheyearendedDD_I_MM/YYYY.
Responsibilitiesand			Asthecharity'strustees,youareresponsibleforthepreparationofthe
basisofreport			accountsinaccordancewiththerequirementsoftheCharitiesAct2011
			("theAct").
			IreportinrespectofmyexaminationoftheTrust'saccountscarriedout
			undersection145ofthe2011Actandincarryingoutmyexamination,I
			havefollowedalltheapplicableDirectionsgivenbytheCharityCommission
			undersection145(5)(b)oftheAct.
	Independent		[Thecharity'sgrossincomeexceeded£250,000andIamqualifiedto
examiner'sstatement			undertaketheexaminationbybeingaqualifiedmemberof[insertnameof
			applicablelistedbody]].Delete[ ]ifnotapplicable.
			Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershave
			cometomyattentioninconnectionwiththeexamination(otherthanthat
			disclosedbelow*)whichgivesmecausetobelievethatin,anymaterial
			respect:
			• theaccountingrecordswerenotkeptinaccordancewithsection130
			oftheCharitiesAct;or
			• theaccountsdidnotaccordwiththeaccountingrecords;or
			• theaccountsdidnotcomplywiththeapplicablerequirements
			concerningtheformandcontentofaccountssetoutintheCharities
			(AccountsandReports)Regulations2008otherthananyrequirement
			thattheaccountsgivea'trueandfair'viewwhichisnota matter
			consideredaspartofanindependentexamination.
			Ihavenoconcernsandhavecomeacrossnoothermattersinconnection
			withtheexaminationtowhichattentionshouldbedrawninthisreportin
			ordertoenableaproperunderstandingoftheaccountstobereached.
			*_Pleasedeletethewordsinthebracketsiftheydonotapply. _


Melbouorn PlaygroupandOutofSchoolClu									CharityNo (ifany)		I		1174006		CC17a -
~~Annualaccounts~~ Periodstartdate I01,09120201							~~for the~~ To		~~oeriod~~ Periodend date
	I01,09120201										I		31/08/2021
1~mi~ I 1!~11~ Iiil!I					Hi		mlf!H+JUfl						Totalthis year £ F04		Totallast year £ ~~F05~~
		Unrestricted funds £ F01				Restricted Income funds £ F02
								-		-				-	-
			415					-		-				415	4,399
			64987					-		-				64,987	86,095
			57					-		-				57	166
			137,797					-		-				137,797	146,842
			6,860					-		-				6,860	27,336
			210,116					-		-				210116	264838

			-					-		-				-	-
			-					-		-				-	-
			-					-		-				-	-
			-					-		-				-	-
			212,994					-		-				212,994	241,931
			2,058					-		-				2,058	2,311
			-					-		-				-	-
			215,052					-		-				215,052	244,242
		-	4,936					-		-		-		4,936	20,596
			-					-		-				-	-
		-	4936					- ,.		-		-		4,936	20596

				-				-		- -				-	-
				~~-~~				-						-	-
		-	4	,936				-		- -		-		4,936	20,596
				~~-~~				-						153,209	132,613
		-	4,936					-		-				148273	153,209

Unrestricted funds £ ~~F01~~	Unrestricted funds £ ~~F01~~	Unrestricted funds £ ~~F01~~	Unrestricted funds £ ~~F01~~	income funds £ F02	income funds £ F02	Endowment Total this funds year £ £ F03 F04 - 15,049 - - - - - 15,049 - - - 639 - - - 148,726 - 149,365 16,141 ' - ' 133,2241 ' - I14a,213 1 Totallast year £ F05 17,572 - - 17,572 - 147 - 153,424 153,571 17,934 1 135,637I 153,209I I I I I ~~'~~ I - 1 14a,2131 153,2091 148,273 153,209 - - - - - - - - 1 14a,213-1 1s3,2091 Print Name Dateof	Endowment Total this funds year £ £ F03 F04 - 15,049 - - - - - 15,049 - - - 639 - - - 148,726 - 149,365 16,141 ' - ' 133,2241 ' - I14a,213 1 Totallast year £ F05 17,572 - - 17,572 - 147 - 153,424 153,571 17,934 1 135,637I 153,209I I I I I ~~'~~ I - 1 14a,2131 153,2091 148,273 153,209 - - - - - - - - 1 14a,213-1 1s3,2091 Print Name Dateof	Endowment Total this funds year £ £ F03 F04 - 15,049 - - - - - 15,049 - - - 639 - - - 148,726 - 149,365 16,141 ' - ' 133,2241 ' - I14a,213 1 Totallast year £ F05 17,572 - - 17,572 - 147 - 153,424 153,571 17,934 1 135,637I 153,209I I I I I ~~'~~ I - 1 14a,2131 153,2091 148,273 153,209 - - - - - - - - 1 14a,213-1 1s3,2091 Print Name Dateof	Endowment Total this funds year £ £ F03 F04 - 15,049 - - - - - 15,049 - - - 639 - - - 148,726 - 149,365 16,141 ' - ' 133,2241 ' - I14a,213 1 Totallast year £ F05 17,572 - - 17,572 - 147 - 153,424 153,571 17,934 1 135,637I 153,209I I I I I ~~'~~ I - 1 14a,2131 153,2091 148,273 153,209 - - - - - - - - 1 14a,213-1 1s3,2091 Print Name Dateof
	15,049				-	-	15,049		17,572
			~~-~~		-	-	-		-
			-		-	-	-		-
		15,049			-	-	15,049		17,572

		~~-~~			-	-		-	-
		639			-	-		639	147
- 148,726		-			-	-		-	-
					-	-	148,726		153,424
149,365					-	-	149,365		153,571

	16,141			1	-	' - ' - I
133,224
14a,213				~~1~~	-
I				I
14a,213				1		~~'~~ -
					~~- ~~
~~I~~ 148,273							148,273		153,209
~~I~~ ~~-~~							-		-
					-		-		-
						-	-		-
14a,2131					-	I -	1 14a,213 Name
						Print

Note3. rces may be further analysedifthiswouldhelp the readerofthe accounts. tncommgresou This year Voluntaryincome Activitiesfor generating funds Investmentincome Incomingresourcesfrom charitableactivities ~~Analvsis~~ ~~Fundrasinq~~ Total Playgroup HolidayClub OutofSchool MilkRebate BillableExoenditureIncome OherIncome Total BankInterest Total Funding Total £ 415 ~~-~~ ~~-~~ - - 415 29,824 4851 30,315 - - - 64 990 57 - ~~-~~ ~~--~~ ~~57~~ 137,797 - - ~~-~~ ~~-~~ ~~137,797~~	Note3. rces may be further analysedifthiswouldhelp the readerofthe accounts. tncommgresou This year Voluntaryincome Activitiesfor generating funds Investmentincome Incomingresourcesfrom charitableactivities ~~Analvsis~~ ~~Fundrasinq~~ Total Playgroup HolidayClub OutofSchool MilkRebate BillableExoenditureIncome OherIncome Total BankInterest Total Funding Total £ 415 ~~-~~ ~~-~~ - - 415 29,824 4851 30,315 - - - 64 990 57 - ~~-~~ ~~--~~ ~~57~~ 137,797 - - ~~-~~ ~~-~~ ~~137,797~~	Note3. rces may be further analysedifthiswouldhelp the readerofthe accounts. tncommgresou This year Voluntaryincome Activitiesfor generating funds Investmentincome Incomingresourcesfrom charitableactivities ~~Analvsis~~ ~~Fundrasinq~~ Total Playgroup HolidayClub OutofSchool MilkRebate BillableExoenditureIncome OherIncome Total BankInterest Total Funding Total £ 415 ~~-~~ ~~-~~ - - 415 29,824 4851 30,315 - - - 64 990 57 - ~~-~~ ~~--~~ ~~57~~ 137,797 - - ~~-~~ ~~-~~ ~~137,797~~	Note3. rces may be further analysedifthiswouldhelp the readerofthe accounts. tncommgresou This year Voluntaryincome Activitiesfor generating funds Investmentincome Incomingresourcesfrom charitableactivities ~~Analvsis~~ ~~Fundrasinq~~ Total Playgroup HolidayClub OutofSchool MilkRebate BillableExoenditureIncome OherIncome Total BankInterest Total Funding Total £ 415 ~~-~~ ~~-~~ - - 415 29,824 4851 30,315 - - - 64 990 57 - ~~-~~ ~~--~~ ~~57~~ 137,797 - - ~~-~~ ~~-~~ ~~137,797~~	Note3. rces may be further analysedifthiswouldhelp the readerofthe accounts. tncommgresou This year Voluntaryincome Activitiesfor generating funds Investmentincome Incomingresourcesfrom charitableactivities ~~Analvsis~~ ~~Fundrasinq~~ Total Playgroup HolidayClub OutofSchool MilkRebate BillableExoenditureIncome OherIncome Total BankInterest Total Funding Total £ 415 ~~-~~ ~~-~~ - - 415 29,824 4851 30,315 - - - 64 990 57 - ~~-~~ ~~--~~ ~~57~~ 137,797 - - ~~-~~ ~~-~~ ~~137,797~~	Lastyear £ 4,399 ~~-~~ ~~-~~
~~Fundrasinq~~				415
				~~-~~
				~~-~~
				-	-
				-	- ~~4,399~~
		Total		415

Playgroup HolidayClub OutofSchool MilkRebate BillableExoenditureI OherIncome				29,824	32,845
				4851	3,815
				30,315	49286
				-	149 -
	ncome			-
				-	-
		Total		64 990	86 095
BankInterest				57	166
				-	-
				~~-~~	~~-~~
				~~-~~	~~-~~
				~~-~~	~~-~~
		Tota		~~57~~	~~166~~
Funding				137,797	146,842
				-	-
				-	~~-~~
				~~-~~	~~-~~
				~~-~~	~~-~~
		Tota	l	~~137,797~~	~~146,842~~

	Thisyear £ Total~~l~~ : ~~r,..,I~~ : Totall :	Thisyear £ Total~~l~~ : ~~r,..,I~~ : Totall :	I I I Lastyear £ : I : I : I 211 ,620 7,966 2,022 1,486 663 371 479 170 4,562 27 2,806 812 261 319 79 150 2,207 386 157 399 297 220 274 212 3,986 ~~-~~ 241 ,931 1,200 276 738 97 2,311






	Total

Wagesandsalaries Employer'ssocialsecuritycontributions Staffpensioncosts-defined contribution Stafftraining Insurance Cleaning RefuseCollection		182,551	211 ,620
		2,153	7,966
		4,697	2,022
		325	1,486
		1014	663
		1,453	371
		460	479
Repairsand maintenance Equipment-Consumable Officefurniture		2,915	170
		7,431	4,562
		30	27
Contributionto building costs		2,518	2,806
Staff uniform		425	812
Printing, postageand stationery		1,051	261
Telephone		318	319
Legalandprofessional		399	79
Children's milk Snackprovisions		-	150
		-	2,207
Generealexpenses		192	386
Children'sgifts		195	157
Children'sunifrom		-	399
Membershipcosts		234	297
Ofstedcosts		220	220
Tapestry Journalsubscription		274 263	274
Dues and subscriptions Depreciationof tangibleassets			212
		3,876	3,986
		~~-~~	~~-~~
	Total	212,994	241 ,931

AccountancyFees		840	1,200
BookkeepingSoftware PayrollServices		288	276
		689	738
DBSChecks		399	97
	Total	2,216	2,311

SectionC
Note 9		Tanib		.	--...·-. Nn•""- L .a.L	.	• counts
Pleasecompletethis	noteif~h		lefixedassets
9.1Costorvaluation		e	charityha sanytangiblefixed assets								(cont)
		Freehold land
Balancebrought forward Additions		&buildings £ ~~-~~ -			~~Playgr~~ound andextension coats £ 15,361	Plant, ~~-~~~ machinery fittlxturea,~h::;:-;-_ andmotor eq;ga and accounta~: Tota1 vehicles Pment aaseta under ~~£~~ construction £ - ~~£~~ 10,385~~---~~-~~r---E ~~
Revaluations					-			~~-~~			~~25,745-~~
Disposals			~~-~~		~~-~~			-	1,352	~~-~~
Transfers• Balancecarried			- -		- -			~~-~~ ~~-~~	- -	~~-~~ ~~-~~	1,352--
forward - 9.2Accumulatedde ~~preclatlonand~~				15,361 ~~Impairm~~e~~ntprovisions~~				-	- 11,737	~~-~~ -	-~~-~~- 27,098
Basls,l[~~s~!L:or~R~B~~t~;;s;L~;~]=~~~~~~=~==~~~==i=~~~~!= 1- SLorRB RB Rate 5Years SLorRB
Balancebrought forward Depreciationcharge foryear Impairmentprovision~~s~~			- ~~-~~ ~~-~~		3,785 1,682			- -	~~25%~~ 4,388 2,194	I ~~-~~ -	~~8,173~~ ~~3,876~~
					-
								-
									-
Revaluations			~~-~~							-	-
					~~-~~			-
Disposals			~~-~~						-	-	~~-~~
					~~-~~
								~~-~~
Transfers*			~~-~~		~~-~~			~~-~~	- -	-	~~-~~
Balancecarried forward			~~-~~		~~5,467~~			~~-~~	6,582	- -	- 12,049
9.3Netbookvalue
Broughtforward Carriedforward					~~11,576~~ 9,894				5,997 5,155		~~17,573~~ 15,049

emi#I• ~~~Mtn~~tlihild	d·Hllit	d·Hllit	d·Hllit	d·Hllit
Note11 Debtors and prepayments Pleasecompletethis noteifthecharityhasany debto~~r~~ Analysisofdebtors Tradedebtors Amountsduefromsubsidiaryandassociated undertakings Otherdebtors Prepaymentsandaccruedincome Total	~~sororeavments~~
	~~p~~. Amounts fallingdue withinoneyear		Amounts fallingdueafter morethanoneyear
	Thisyear £ 544.0 -	Lastyear £	Thisyear £	Lastyear £
		52.0	-	-
		-	-	-
	95.0	95.0	-	-
	-	-	-	-
	639.0	147.0	~~-~~	-


12.1Analysisof creditors Loansandoverdrafts Tradecreditors Amountsduetosubsidiaryandassociated undertakings Othercreditors Accrualsanddeferredincome Total	Amounts falling due withinoneyear			Amounts fallingdueafter morethanoneyear
	This year ~~£~~		Last year £	Thisyear £	Lastyear £
	- 274		-	-	-
			58	-	-
		-	-	-	-
	15,86	7	17,876	-	-
		-	-	-	-
	16,141		17,934	~~-~~	~~-~~

Report tothetrustees/ members of	Ch,1r1tyN1nw MelbournPlaygroupandOutofSchoolClub
Onaccounts for the year	I:31108/2021 ICharityno11174006	I I
ended Set outonpages	(If any) ~=============================; 3-11 J.10Iremen1b~r to ,nclucicthe pagenu111b~rsofadci1t,onat sheelsj
	Ireporttothetrusteesonmyexaminationoftheaccountsoftheabove
	charity("theTrust")fortheyearendedDD_I_MM/YYYY.
Responsibilities and	Asthecharity'strustees,youareresponsibleforthepreparationofthe
basis of report	accountsinaccordancewiththerequirementsoftheCharitiesAct2011
	("theAct").
	IreportinrespectofmyexaminationoftheTrust'saccountscarriedout
	undersection145ofthe2011Actandincarryingoutmyexamination,I
	havefollowedalltheapplicableDirectionsgivenbytheCharityCommission
	undersection145(5)(b)oftheAct.
Independent	[Thecharity'sgrossincomeexceeded£250,000andIamqualifiedto
examiner'sstatement	undertaketheexaminationbybeinga qualifiedmemberof[insertnameof
	applicablelistedbody]].Delete[ ]ifnotapplicable.
	Ihavecompletedmyexamination. Iconfirmthatnomaterial matters have
	cometomyattentioninconnectionwiththeexamination(otherthanthat
	disclosedbelow*)whichgivesmecausetobelievethatin,anymaterial
	respect:
	• theaccountingrecordswerenotkeptinaccordancewithsection 130
	oftheCharitiesAct;or
	• theaccountsdidnotaccordwiththeaccountingrecords;or
	• theaccountsdidnotcomplywiththeapplicable requirements
	concerningtheformandcontentof accountssetoutintheCharities
	(AccountsandReports)Regulations2008otherthananyrequirement
	thattheaccountsgivea 'trueandfair'viewwhichisnot a matter
	consideredaspartofanindependent examination.
	Ihavenoconcernsandhavecomeacrossnoother mattersinconnection
	withtheexaminationtowhichattentionshouldbedrawninthisreportin
	ordertoenableaproperunderstanding oftheaccountstobereached.
	*Pleasedeletethewordsinthebracketsiftheydonotapply.