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2020-08-31-accounts

DocuSign Envelope ID: 91B33D84-1ABE-4DAE-AC12-B8700C74978E

Trustees' Annual Report for theperiod
**From ** Period start date To Period end date
01 09 2019 31 08 2020

Section A Reference and administration details

Charity name

The Village Pre-School E17 CIO

Other names charity is known by N/A (but previously known as The Village Playgroup 1031388)

Registered charity number (if any) 1173999 Charity's principal address Walthamstow cricket club 48a Greenway Avenue London Postcode E17 3QN

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Emma Whitaker Chair May2018 – Oct 2020 Sarah Dewar
Millie Richards-
Clack		 Treasurer Oct 2018 – Current Emma Whitaker
Denise Boudreau Secretary Oct 2018 – Oct 2020 Manisha Ferdinand
Manisha Ferdinand Member Oct 2018 – Oct 2020 Sarah Dewar
Julian Harley Member Oct 2018 – Oct 2020 Manisha Ferdinand
Helen Waites Member Oct 2018 – Current Manisha Ferdinand
Emma Baker Member Oct 2019- Oct 2020 Annum Ayyub

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

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DocuSign Envelope ID: 91B33D84-1ABE-4DAE-AC12-B8700C74978E

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted

Appointed by AGM by those present Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The committee are given an induction session and information pack, outlining their managerial responsibilities, giving details of important processes that need to be carried out and explaining where further information and online training can be found. The committee oversee the Pre-School Manager and Administrator.

The manager oversees the rest of the staff team, including the Deputy Manager.

The Pre-School is also part of the Waltham Forest Pre-School Network, a group, comprising other pre-schools in the borough which meets 6 times a year to share and disseminate important information regarding management, educational matters and policy changes at both a local and national level.

Committee are made aware of the various policies at the Pre-School regarding safeguarding of children, health and safety and risk management.

Section C Objectives and activities

The Village Pre-School key objectives are the development and education of pre-school children, 2+. It works for the benefit of the public, specifically the local residents surrounding the Pre-School. Care and Summary of the objects of the safety of the children is of utmost importance to the Pre-School, as well charity set out in its as establishing an understanding of health and well-being through sport governing document and nutrition. The Pre-School provides social activities on site for the parents and families to create a inclusive and supportive community for all of the users. Outside of the pupils, the Pre-School provides development and training to the team to further the aims of the EYFS.

TAR

March 2012

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DocuSign Envelope ID: 91B33D84-1ABE-4DAE-AC12-B8700C74978E

Main Purpose - The Village Pre-School aims to:

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The Pre-School does this by running sessions from 09.00am – 12 noon and 12 noon – 3.00pm, Monday to Friday over 38 weeks. Due to Covid-19 and restrictions in place we have not been able to offer any additional sessions such as breakfast and after school club.

We have space for 35 3-Year olds but sessions are usually a mix of 2-4 Year olds. As a result, we normally have 25-30 children attend each session, admission to pre-school is based on date of birth and priority given to older children. From June 2020 to August 2020 we had a significant reduced number of children on site due to re-opening following pandemic, we had 2 bubbles of only 10 children.

The Pre-School is fully inclusive and has several children with additional needs on roll. Children are helped to settle in by being assigned a Key person who also makes a ‘Learning Journal’ Profile book with observations and photos of their Key Children which is shared with parents.

The Village Pre-School works for the public benefit by having as its objectives the development and education of pre-school children. The trustees have regard to the guidance on the public benefit issued by the Charity Commission.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

TAR

March 2012

3

DocuSign Envelope ID: 91B33D84-1ABE-4DAE-AC12-B8700C74978E

Section D Achievements and performance

Everything is running smoothly with pre-school staff members and the Summary of the main senior management of the club with our current opening times; achievements of the charity during the year Days are now 09.00am – 3.00pm (term time) Website, social media and good word of mouth has helped us to maintain a steady number of families using our services at the setting, with a healthy waiting list.

We had a level 2 childcare student with us from September 2019 until March 2020 (Pre-School Closure and Covid-19)

Special Needs – We continue to cater for children with special needs, with continued support from the area Senco throughout the year.

Forest School – Forest school sessions continued on a Wednesday morning whatever the weather, our forest school leader Beth has supported staff to encourage them to develop an interest of outdoor surroundings which in turn has benefited the children. We also made a decision to follow this ethos throughout covid-19 encouraging as much time outdoors as possible. It’s a very popular session, so much that we are now discussing additional days for the future and have discussed talks about training another member of staff Indra to be trained at Level 3.

Outings – Summer trip was unfortunately cancelled due to Covid-19, possibilities of next year if and once we overcome the current pandemic.

Extra Curriculum - John Webb continued to provide Music sessions for the children until December 2020. Due to covid-19 we had no extra curriculum activities with the restrictions in place.

Events – Other events include, Halloween party, Christmas activity day, pancake day, Chinese New Year, Mother’s Day tea activities There were also termly parent consults, however these were switched to online due to the pandemic and parents were able to offer their feedback.

Staff Training – Staff continue to use noodle online training, however when we were forced for closure March 2020, staff were asked to do several courses online from home.

15/ 30 Hour Funding continued. Some parents now pay their fees using tax-free childcare and others continue to use childcare vouchers.

TAR

March 2012

4

DocuSign Envelope ID: 91B33D84-1ABE-4DAE-AC12-B8700C74978E

Section E Financial review

Brief statement of the

charity’s policy on reserves

The Pre-School holds a contingency fund of around £40,000 in a savings account to act as a safety net for emergencies and possible redundancies if the business were to close.

The Village Pre-School is now online via QuickBooks, set up with banking to access in August 2020 and track parents’ payments for fees, we find this is a more modern and efficient way of managing our accounts.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our main source of income is from government funding, due to covid-19 restrictions other funding this year has been very limited.

Upon closure we had to furlough 2 members of staff for the short fall that we could not make up, therefore we had a furlough grant from HMRC to the total of £1,807.30.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Mrs Melissa Richards-Clack Position (eg Secretary, Chair, Chair etc) Date 24th May 2021

TAR

March 2012

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DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC

Registration: 1173999

THE VILLAGE PRE-SCHOOL E17

UNAUDITED ACCOUNTS FOR THE YEAR ENDED

31 AUGUST 2020

DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name THE VILLAGE PRE-SCHOOL E17 members of

On accounts for the year 31 AUGUST 2020 Charity no 1173999 ended (if any) Set out on pages 3-4 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2020.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention ~~(other than that disclosed below *~~ ) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: May 25, 2021 Name: KHAIRUL AZIZ Relevant professional FCCA qualification(s) or body (if any): Address: 44 HOWARD ROAD LONDON E17 4SJ

1

October 2018

IER

DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER

DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC

THE VILLAGE PRE-SCHOOL E17

RECEIPTS AND PAYMENTS

For the year ended 31 August 2020

RECEIPTS
Fees
Fundraising
Other Income
Snack money
Special grants
LBWF-FEEG
Pupil Premium funding
Bank Interest
Total
PAYMENTS
Rent
Staff Pay
Payroll fees
Food and petty cash expenses
Membership and insurance
Activities and Materials
Training
Fundrasing Costs
Administration
Equipment
Staff expenses
Cleaning
Office and IT expenses
Marketing
Charitable donation
Special grant spending
Sundry expenses
Total
Net receipts/(payments)
Funds beginning of year
Funds this year end		 31st August 2020
31st August 2020
31st August 2020
Unrestricted
Restricted
Total
£
£
£
15,954
15,954
72
72
881
881
839
839
0
0
108,686
108,686
0
0
17
17
126,449
0
126,449
13,266
13,266
95,397
95,397
387
387
1,396
1,396
1,268
1,268
1,101
1,101
645
645
0
0
749
749
1,469
1,469
1,161
1,161
248
248
1,419
1,419
374
374
0
0
0
45
45
659
659
119,539
45
119,584
6,910
(45)
6,865
126,738
45
126,783
133,648
0
133,648		 31st August 2019
Total
£
27,313
2,075
1,049
692
20,766
109,277
516
14
161,702
15,520
93,720
832
1,153
1,170
2,075
708
81
2,272
3,392
0
0
0
0
72
1,496
1,908
124,399
37,303
89,480
126,783

Page 3

DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC

Reg: 1173999

THE VILLAGE PRE-SCHOOL E17

STATEMENT OF ASSETS AND LIABILITIES

As At 31 August 2020

Cash funds:
Current account
Savings account
Petty cash
Total cash funds
Other monetary assets:
Other debtors
Total funds		 2020
2020
2020
Unrestricted
Restricted
Total
92,139
0
92,139
40,017
40,017
42
42
132,198
0
132,198
1,450
1,450
133,648
0
133,648		 2019
Total
84,580
40,000
203
124,783
2,000
126,783

Signed on behalf of the charity's trustees

………………………………………………………

Name: Milli Richards-Clack

Date: May 25, 2021

Page 4

DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC

Registration: 1173999

THE VILLAGE PRE-SCHOOL E17

UNAUDITED ACCOUNTS FOR THE YEAR ENDED

31 AUGUST 2020

DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name THE VILLAGE PRE-SCHOOL E17 members of

On accounts for the year 31 AUGUST 2020 Charity no 1173999 ended (if any) Set out on pages 3-4 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2020.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention ~~(other than that disclosed below *~~ ) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: May 25, 2021 Name: KHAIRUL AZIZ Relevant professional FCCA qualification(s) or body (if any): Address: 44 HOWARD ROAD LONDON E17 4SJ

1

October 2018

IER

DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER

DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC

THE VILLAGE PRE-SCHOOL E17

RECEIPTS AND PAYMENTS

For the year ended 31 August 2020

RECEIPTS
Fees
Fundraising
Other Income
Snack money
Special grants
LBWF-FEEG
Pupil Premium funding
Bank Interest
Total
PAYMENTS
Rent
Staff Pay
Payroll fees
Food and petty cash expenses
Membership and insurance
Activities and Materials
Training
Fundrasing Costs
Administration
Equipment
Staff expenses
Cleaning
Office and IT expenses
Marketing
Charitable donation
Special grant spending
Sundry expenses
Total
Net receipts/(payments)
Funds beginning of year
Funds this year end		 31st August 2020
31st August 2020
31st August 2020
Unrestricted
Restricted
Total
£
£
£
15,954
15,954
72
72
881
881
839
839
0
0
108,686
108,686
0
0
17
17
126,449
0
126,449
13,266
13,266
95,397
95,397
387
387
1,396
1,396
1,268
1,268
1,101
1,101
645
645
0
0
749
749
1,469
1,469
1,161
1,161
248
248
1,419
1,419
374
374
0
0
0
45
45
659
659
119,539
45
119,584
6,910
(45)
6,865
126,738
45
126,783
133,648
0
133,648		 31st August 2019
Total
£
27,313
2,075
1,049
692
20,766
109,277
516
14
161,702
15,520
93,720
832
1,153
1,170
2,075
708
81
2,272
3,392
0
0
0
0
72
1,496
1,908
124,399
37,303
89,480
126,783

Page 3

DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC

Reg: 1173999

THE VILLAGE PRE-SCHOOL E17

STATEMENT OF ASSETS AND LIABILITIES

As At 31 August 2020

Cash funds:
Current account
Savings account
Petty cash
Total cash funds
Other monetary assets:
Other debtors
Total funds		 2020
2020
2020
Unrestricted
Restricted
Total
92,139
0
92,139
40,017
40,017
42
42
132,198
0
132,198
1,450
1,450
133,648
0
133,648		 2019
Total
84,580
40,000
203
124,783
2,000
126,783

Signed on behalf of the charity's trustees

………………………………………………………

Name: Milli Richards-Clack

Date: May 25, 2021

Page 4