DocuSign Envelope ID: 91B33D84-1ABE-4DAE-AC12-B8700C74978E ||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From **|Period start date|||**To**|Period end date||| ||**01**|**09**|**2019**||**31**|**08**|**2020**| ## Section A Reference and administration details **Charity name** The Village Pre-School E17 CIO **Other names charity is known by** N/A (but previously known as The Village Playgroup 1031388) **Registered charity number (if any) 1173999 Charity's principal address** Walthamstow cricket club 48a Greenway Avenue London **Postcode E17 3QN** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Emma Whitaker|Chair|May2018 – Oct 2020|Sarah Dewar| ||Millie Richards-
Clack|Treasurer|Oct 2018 – Current|Emma Whitaker| ||Denise Boudreau|Secretary|Oct 2018 – Oct 2020|Manisha Ferdinand| ||Manisha Ferdinand|Member|Oct 2018 – Oct 2020|Sarah Dewar| ||Julian Harley|Member|Oct 2018 – Oct 2020|Manisha Ferdinand| ||Helen Waites|Member|Oct 2018 – Current|Manisha Ferdinand| ||Emma Baker|Member|Oct 2019- Oct 2020|Annum Ayyub| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March 2012 1 DocuSign Envelope ID: 91B33D84-1ABE-4DAE-AC12-B8700C74978E ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted - (eg. trust, association, company) Appointed by AGM by those present Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The committee are given an induction session and information pack, outlining their managerial responsibilities, giving details of important processes that need to be carried out and explaining where further information and online training can be found. The committee oversee the Pre-School Manager and Administrator. The manager oversees the rest of the staff team, including the Deputy Manager. The Pre-School is also part of the Waltham Forest Pre-School Network, a group, comprising other pre-schools in the borough which meets 6 times a year to share and disseminate important information regarding management, educational matters and policy changes at both a local and national level. Committee are made aware of the various policies at the Pre-School regarding safeguarding of children, health and safety and risk management. ## **Section C Objectives and activities** The Village Pre-School key objectives are the development and education of pre-school children, 2+. It works for the benefit of the public, specifically the local residents surrounding the Pre-School. Care and **Summary of the objects of the** safety of the children is of utmost importance to the Pre-School, as well **charity set out in its** as establishing an understanding of health and well-being through sport **governing document** and nutrition. The Pre-School provides social activities on site for the parents and families to create a inclusive and supportive community for all of the users. Outside of the pupils, the Pre-School provides development and training to the team to further the aims of the EYFS. **TAR** March 2012 2 DocuSign Envelope ID: 91B33D84-1ABE-4DAE-AC12-B8700C74978E Main Purpose - The Village Pre-School aims to: - Provide high quality care and education for children below statutory school age - • Work in partnership with parents to help children to learn and develop - Add to the life and well-being of its local community - • Offer children and their parents a service which promotes equality and values diversity **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The Pre-School does this by running sessions from 09.00am – 12 noon and 12 noon – 3.00pm, Monday to Friday over 38 weeks. Due to Covid-19 and restrictions in place we have not been able to offer any additional sessions such as breakfast and after school club. We have space for 35 3-Year olds but sessions are usually a mix of 2-4 Year olds. As a result, we normally have 25-30 children attend each session, admission to pre-school is based on date of birth and priority given to older children. From June 2020 to August 2020 we had a significant reduced number of children on site due to re-opening following pandemic, we had 2 bubbles of only 10 children. The Pre-School is fully inclusive and has several children with additional needs on roll. Children are helped to settle in by being assigned a Key person who also makes a ‘Learning Journal’ Profile book with observations and photos of their Key Children which is shared with parents. **The Village Pre-School works for the public benefit by having as its objectives the development and education of pre-school children. The trustees have regard to the guidance on the public benefit issued by the Charity Commission.** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grant making; - policy programme related investment; - contribution made by volunteers. **TAR** March 2012 3 DocuSign Envelope ID: 91B33D84-1ABE-4DAE-AC12-B8700C74978E Section D Achievements and performance Everything is running smoothly with pre-school staff members and the **Summary of the main** senior management of the club with our current opening times; **achievements of the charity during the year** Days are now 09.00am – 3.00pm (term time) Website, social media and good word of mouth has helped us to maintain a steady number of families using our services at the setting, with a healthy waiting list. We had a level 2 childcare student with us from September 2019 until March 2020 (Pre-School Closure and Covid-19) **Special Needs –** We continue to cater for children with special needs, with continued support from the area Senco throughout the year. **Forest School –** Forest school sessions continued on a Wednesday morning whatever the weather, our forest school leader Beth has supported staff to encourage them to develop an interest of outdoor surroundings which in turn has benefited the children. We also made a decision to follow this ethos throughout covid-19 encouraging as much time outdoors as possible. It’s a very popular session, so much that we are now discussing additional days for the future and have discussed talks about training another member of staff Indra to be trained at Level 3. **Outings –** Summer trip was unfortunately cancelled due to Covid-19, possibilities of next year if and once we overcome the current pandemic. **Extra Curriculum -** John Webb continued to provide Music sessions for the children until December 2020. Due to covid-19 we had no extra curriculum activities with the restrictions in place. **Events –** Other events include, Halloween party, Christmas activity day, pancake day, Chinese New Year, Mother’s Day tea activities There were also termly parent consults, however these were switched to online due to the pandemic and parents were able to offer their feedback. **Staff Training –** Staff continue to use noodle online training, however when we were forced for closure March 2020, staff were asked to do several courses online from home. 15/ 30 Hour Funding continued. Some parents now pay their fees using tax-free childcare and others continue to use childcare vouchers. **TAR** March 2012 4 DocuSign Envelope ID: 91B33D84-1ABE-4DAE-AC12-B8700C74978E ## **Section E Financial review** **Brief statement of the** **charity’s policy on reserves** The Pre-School holds a contingency fund of around £40,000 in a savings account to act as a safety net for emergencies and possible redundancies if the business were to close. The Village Pre-School is now online via QuickBooks, set up with banking to access in August 2020 and track parents’ payments for fees, we find this is a more modern and efficient way of managing our accounts. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; Our main source of income is from government funding, due to covid-19 restrictions other funding this year has been very limited. Upon closure we had to furlough 2 members of staff for the short fall that we could not make up, therefore we had a furlough grant from HMRC to the total of £1,807.30. - investment policy and Usually we have a Summer Fair to fund an end of term trip for the objectives including any children, but again due to the pandemic we were unable to have the ethical investment policy Summer Fair or the trip this year with restrictions. adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Mrs Melissa Richards-Clack **Position (eg Secretary, Chair,** Chair **etc) Date** 24th May 2021 **TAR** March 2012 5 DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC # **Registration: 1173999** ## **THE VILLAGE PRE-SCHOOL E17** ## **UNAUDITED ACCOUNTS FOR THE YEAR ENDED** **31 AUGUST 2020** DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name THE VILLAGE PRE-SCHOOL E17 **members of** **On accounts for the year** 31 AUGUST 2020 **Charity no** 1173999 **ended (if any) Set out on pages** 3-4 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2020. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation of **basis of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention ~~(other than that disclosed below *~~ ) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** May 25, 2021 **Name:** KHAIRUL AZIZ **Relevant professional** FCCA **qualification(s) or body (if any): Address:** 44 HOWARD ROAD LONDON E17 4SJ 1 **October 2018** **IER** DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER** DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC ## **THE VILLAGE PRE-SCHOOL E17** ## **RECEIPTS AND PAYMENTS** ## **For the year ended 31 August 2020** |**RECEIPTS**
Fees
Fundraising
Other Income
Snack money
Special grants
LBWF-FEEG
Pupil Premium funding
Bank Interest
**Total**
**PAYMENTS**
Rent
Staff Pay
Payroll fees
Food and petty cash expenses
Membership and insurance
Activities and Materials
Training
Fundrasing Costs
Administration
Equipment
Staff expenses
Cleaning
Office and IT expenses
Marketing
Charitable donation
Special grant spending
Sundry expenses
**Total**
**Net receipts/(payments)**
**Funds beginning of year**
**Funds this year end**|**31st August 2020**
**31st August 2020**
**31st August 2020**
**Unrestricted**
**Restricted**
**Total**
**£**
**£**
**£**
**15,954**
**15,954**
**72**
**72**
**881**
**881**
**839**
**839**
**0**
**0**
**108,686**
**108,686**
**0**
**0**
**17**
**17**
**126,449**
**0**
**126,449**
**13,266**
**13,266**
**95,397**
**95,397**
**387**
**387**
**1,396**
**1,396**
**1,268**
**1,268**
**1,101**
**1,101**
**645**
**645**
**0**
**0**
**749**
**749**
**1,469**
**1,469**
**1,161**
**1,161**
**248**
**248**
**1,419**
**1,419**
**374**
**374**
**0**
**0**
**0**
**45**
**45**
**659**
**659**
**119,539**
**45**
**119,584**
**6,910**
**(45)**
**6,865**
**126,738**
**45**
**126,783**
**133,648**
**0**
**133,648**|_31st August 2019_
_Total_
_£_
_27,313_
_2,075_
_1,049_
_692_
_20,766_
_109,277_
_516_
_14_| |---|---|---| |||**_161,702_**| |||_15,520_
_93,720_
_832_
_1,153_
_1,170_
_2,075_
_708_
_81_
_2,272_
_3,392_
_0_
_0_
_0_
_0_
_72_
_1,496_
_1,908_| |||_124,399_| |||_37,303_| |||_89,480_| |||_126,783_| Page 3 DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC _**Reg: 1173999**_ ## **THE VILLAGE PRE-SCHOOL E17** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **As At 31 August 2020** |**Cash funds:**
Current account
Savings account
Petty cash
**Total cash funds**
**Other monetary assets:**
Other debtors
**Total funds**|**2020**
**2020**
**2020**
**Unrestricted**
**Restricted**
**Total**
**92,139**
**0**
**92,139**
**40,017**
**40,017**
**42**
**42**
**132,198**
**0**
**132,198**
**1,450**
**1,450**
**133,648**
**0**
**133,648**|_2019_
_Total_
_84,580_
_40,000_
_203_| |---|---|---| |||_124,783_| |||_2,000_| |||_126,783_| Signed on behalf of the charity's trustees ……………………………………………………… Name: **Milli Richards-Clack** Date: May 25, 2021 Page 4 DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC # **Registration: 1173999** ## **THE VILLAGE PRE-SCHOOL E17** ## **UNAUDITED ACCOUNTS FOR THE YEAR ENDED** **31 AUGUST 2020** DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name THE VILLAGE PRE-SCHOOL E17 **members of** **On accounts for the year** 31 AUGUST 2020 **Charity no** 1173999 **ended (if any) Set out on pages** 3-4 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2020. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation of **basis of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention ~~(other than that disclosed below *~~ ) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** May 25, 2021 **Name:** KHAIRUL AZIZ **Relevant professional** FCCA **qualification(s) or body (if any): Address:** 44 HOWARD ROAD LONDON E17 4SJ 1 **October 2018** **IER** DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER** DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC ## **THE VILLAGE PRE-SCHOOL E17** ## **RECEIPTS AND PAYMENTS** ## **For the year ended 31 August 2020** |**RECEIPTS**
Fees
Fundraising
Other Income
Snack money
Special grants
LBWF-FEEG
Pupil Premium funding
Bank Interest
**Total**
**PAYMENTS**
Rent
Staff Pay
Payroll fees
Food and petty cash expenses
Membership and insurance
Activities and Materials
Training
Fundrasing Costs
Administration
Equipment
Staff expenses
Cleaning
Office and IT expenses
Marketing
Charitable donation
Special grant spending
Sundry expenses
**Total**
**Net receipts/(payments)**
**Funds beginning of year**
**Funds this year end**|**31st August 2020**
**31st August 2020**
**31st August 2020**
**Unrestricted**
**Restricted**
**Total**
**£**
**£**
**£**
**15,954**
**15,954**
**72**
**72**
**881**
**881**
**839**
**839**
**0**
**0**
**108,686**
**108,686**
**0**
**0**
**17**
**17**
**126,449**
**0**
**126,449**
**13,266**
**13,266**
**95,397**
**95,397**
**387**
**387**
**1,396**
**1,396**
**1,268**
**1,268**
**1,101**
**1,101**
**645**
**645**
**0**
**0**
**749**
**749**
**1,469**
**1,469**
**1,161**
**1,161**
**248**
**248**
**1,419**
**1,419**
**374**
**374**
**0**
**0**
**0**
**45**
**45**
**659**
**659**
**119,539**
**45**
**119,584**
**6,910**
**(45)**
**6,865**
**126,738**
**45**
**126,783**
**133,648**
**0**
**133,648**|_31st August 2019_
_Total_
_£_
_27,313_
_2,075_
_1,049_
_692_
_20,766_
_109,277_
_516_
_14_| |---|---|---| |||**_161,702_**| |||_15,520_
_93,720_
_832_
_1,153_
_1,170_
_2,075_
_708_
_81_
_2,272_
_3,392_
_0_
_0_
_0_
_0_
_72_
_1,496_
_1,908_| |||_124,399_| |||_37,303_| |||_89,480_| |||_126,783_| Page 3 DocuSign Envelope ID: 35A69CF0-B865-4B42-A852-4E0A4A6467FC _**Reg: 1173999**_ ## **THE VILLAGE PRE-SCHOOL E17** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **As At 31 August 2020** |**Cash funds:**
Current account
Savings account
Petty cash
**Total cash funds**
**Other monetary assets:**
Other debtors
**Total funds**|**2020**
**2020**
**2020**
**Unrestricted**
**Restricted**
**Total**
**92,139**
**0**
**92,139**
**40,017**
**40,017**
**42**
**42**
**132,198**
**0**
**132,198**
**1,450**
**1,450**
**133,648**
**0**
**133,648**|_2019_
_Total_
_84,580_
_40,000_
_203_| |---|---|---| |||_124,783_| |||_2,000_| |||_126,783_| Signed on behalf of the charity's trustees ……………………………………………………… Name: **Milli Richards-Clack** Date: May 25, 2021 Page 4