2023-09-30-accounts - Llantilio Crossenny Festival

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Trustees' Annual Report					for theperiod
From	Period start date			To	Period end date
	01	10	2022		30	09	2023

Section A Reference and administration details

Charity name

Llantilio Crossenny Festival

Other names charity is known by

)

Registered charity number (if any) 1173967

Charity's principal address 5 Cwrt Newydd Greenhill Way Crickhowell Postcode NP8 1AQ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Gordon Nechvatal
Julian Fonseca
Jim Whitfield	Treasurer
Ken Key
Leon Helmich		From 24 August 2021

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Independent Examiner	P. Easton

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution (Charity Commission Foundation Model)

(eg. trust deed, constitution)

Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Appointed by existing trustees

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To advance the education of the public and to encourage and advance the interest and involvement of the public, with particular emphasis on children and young people regardless of their needs or abilities, in all aspects of the musical and dramatic arts by producing and presenting works, concerts or festivals in any medium for the benefit of the public.

TAR

March 2012

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Having regard to guidance issued by the Charity Commission on public benefit, we organise an annual festival which usually includes a children's opera, an opera/opera extracts performed by a mixture of professional and amateur artists, a jazz concert performed by professional artists, an amateur jazz concert and, sometimes, a lecture on a music-related subject. The children's opera is organised with the local Cross Ash Junior School. The children are engaged in all aspects of presentation from set design, stage management and promotion to performing with professional artists. In 2017 the children also wrote the music and libretto for their opera production 'The Ogre of Abergavenny', in 2018 they followed this with a sequel – ‘The Ogre of Abergavenny II’ and in 2019 they completed the project with ‘Ogre of Abergavenny III’. In 2022 the children performed alongside professionals for a performance of Offenbach’s “Helen of Troy”. Similar projects will be arranged in future years. We also have occasional events where we give young local artists the opportunity to perform before an audience. The festival usually takes place in the month of June.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main Following three months of workshops, in December 2022 the Festival achievements of the charity organised three performances of Humperdinck’s opera “Hansel and during the year Gretel” in Newport. Where 152 primary school children took part in the performances as bats, witches, fairies and small parts alongside professional singers and orchestra.

TAR

March 2012

Section E Financial review

Brief statement of the

charity’s policy on reserves

A financial reserve is necessary because: • expenditure is committed before revenues are secured; and • the children’s opera is entirely dependent on grant/sponsorship.
It is considered necessary to reserve sufficient to cover at least two year’s operations to enable new funding sources to be identified and secured in the event that existing sources discontinue.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Usually some 60% of the Festival’s revenue is derived from sponsorship/grants.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) [Sgd.] Leon Helmich

Full name(s) Leon Helmich Position (eg Secretary, Chair, Treasurer etc) Date 15/6/24

TAR

March 2012

Charity Name		No (if any)
Llantlio CrossennyFestval		1173967
Receipts andpayments a/cts			CC16
01-Oct-22 For the period from Period start date	To	30-Sep-23 Period end date	a

Section A Receipts and payments

A1 Receipts Sponsorship 14103 Friends subscriptions alone 20 Gift Aid 241 Tickets/Programmes/Friends subs 1668 Sundry 150 16182 Unrestri cted funds to the nearest £ *Sub total*(Gross income for AR)	A1 Receipts Sponsorship 14103 Friends subscriptions alone 20 Gift Aid 241 Tickets/Programmes/Friends subs 1668 Sundry 150 16182 Unrestri cted funds to the nearest £ *Sub total*(Gross income for AR)	14103 20 241 1668 150 3787 Total funds to the nearest £	Last year to the nearest £
Sponsorship	14103	14103	1140
Friends subscriptions alone	20	20	158
Gift Aid	241	241	276
Tickets/Programmes/Friends subs	1668	1668	2213
Sundry	150	150



*Sub total*(Gross income for AR)	16182	3787	3787

A2 Asset and investment sales, (see table).

Sub total

Total receipts

A3 Payments

A3 Payments
Production costs	15050		1940
Performing and other licences
Premises hire	2250	2250
Making Music subscription	137	137	137
Insurance	95	95	95
Printing	42	42
Sundry


*Sub total*	17574	2158	2172

A4 Asset and investment
purchases, (see table)


*Sub total*

**Total payments **	17574	2158	2172

*Net of receipts/(payments)*	1629	1629	-2172
A5 Transfers between funds
A6 Cash funds last year end	19313	19313	16617
*Cash funds this year end*	20942	20942	19313

Section B Statement of assets and liabilities at the end of period

Categories funds	Details Santander a/c 5488 Santander a/c 0577 *Total cash funds* (agree balances with receipts and payments account(s))	15254 5688 20942 OK Unrestri cted funds to nearest £	OK Restrict ed funds to nearest £	Endowm ent funds to nearest £




				OK

B1 Cash funds

B2 Other Monetary Assets

B3 Investment Assets

B4 Assets retained for own

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details Signature signed: L H Helmich

Fund to Amount When due which due (optional) liability (optional) relates

Date of Print Name approval LH Helmich 26/06/24