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← Stogursey And District Victory Hall Committee

2023-08-31-accounts

Trustees’ Annual Report for the period

From 1/9/22 Period start date to 31/8/23 Period end date Charity name: Stogursey and District Victory Hall Committee

Charity registration number: 1173753

Objectives and Activities

SORP
reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The object of the CIO is to establish and run
our village hall and promote it for the benefit
of the inhabitants of the parish of Stogursey
and its immediate vicinity. This is without
distinction of gender, gender orientation,
age, disability, nationality, race, political,
religious, or other opinions. We provide
facilities for recreation and other leisure
time
occupations
for
residents
and
associations who have need of such facilities
by reason of their youth, age, infirmity or
disablement,
social
and
economic
circumstances and for the public at large in
the interests of social welfare in to improve
the conditions of life for the said inhabitants.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The Trust operates a site with a Village.
Hall and a separate building used for the
Youth Club, a Sports Field, a Multi-Use
Games Area (MUGA), two Boules pitches
and an area for car parking. The Trust
maintains these facilities, hiring them out or
provide them for free to be used for social
and communal activities. In addition, the
Trust operates a social club for village
events.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees pay regard to the guidance
issued by the Charity Commission on public
benefit

Additional information (optional)

Additional information (optional) Additional information (optional) Additional information (optional)
You maychoose to include further statements where relevant about:
SORP
reference
Policy on grant making. Para 1.38
Policy on social investment
including program related
investment.		 Para 1.38
Contribution made by
volunteers.		 Para 1.38
Other

Achievements and Performance

SORP
reference
Summary of the main
achievements of the charity,
identifying the difference
the charity’s work has made
to the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The main achievement of the Trust during
2022/23 was operating through exceedingly
tough economic circumstances as a result the
unexpected cost of living increases and
inflation.
Careful budgeting of expenditure allowed us
to maintain, heat and keep the Hall open as
usual despite huge, unforeseen increases in
utility charges. It is becoming increasingly
difficult to meet these expenditures despite
switching energy suppliers and obtaining a
grant towards keeping the Hall warm and
open during the very wintry weather we have
experienced in Dec/Jan/Feb.
We
have
attracted
new
groups
and
organisations offering communal, social
activities and have become a hub for local
businesses to hold their meetings and events.
We have hosted various community events
including Sunday Lunches, Quiz and Bingo
nights, Karaoke, Annual Flower Show and Car
Boot Sales to help towards our continual fund-
raising events.
For the fourth year running we have staged a
production of Somerset Opera and hosted
Bridgwater Carnival events.
Our sports facilities are used by our local
school, sports clubs including tennis, football,
indoor bowls and outdoor boules.
We continue to provide facilities for the
village Youth Club and Social Club - a venue
that is particularly appreciated by many of the
older members of our community..

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set.		 Para 1.41
Performance of fundraising
activities against objectives
set.		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Review of the charity’s
financial position at the end
of theperiod		 Para 1.21 We held a total of E58180.61 in our
accounts.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 We hold funds in our deposit accounts for
ongoing maintenance of the new building
which was completed in July 2022. The
balance is held to cover unforeseen events
such as repairs to buildings and replacement
of equipment. The reserves are held in a
deposit account held byLloyds Bank.
Number of reserves held Para 1.22 £26363.93
Reasons for holding zero
reserves		 Para 1.22 NIA
Details of fund materially in
deficit		 Para 1.24 NIA
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Utility prices of Gas, Electricity and Water
remain a major cause for concern. In
addition, ongoing services for grounds
maintenance and waste disposal has risen
sharply.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted.		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:		 Stogursey And District Victory Hall CIO
Type of governing document
(Trust deed,royal charter)		 Para 1.25 Written Constitution
How is the charity
constituted?
(e.g unincorporated
association,CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions
e.g., election to post or
name of any person or body
entitled to appoint one or
more trustees		 Para 1.25 Trustees are nominated annually by the
groups that use the hall regularly.
Additional trustees are/may be elected at
the AGM or appointed by the Committee.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees.		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works.		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charityname Stogurseyand District VictoryHall Committee
Other name the charityuses StogurseyVictoryHall
Registered charitynumber 1173753
Charity’s principal address Stogursey & District Victory Village Hall
32 Tower Hill
Stogursey,
Bridgwater
TA5 1 PR

Names of the charity trustees who manage the charity











Trustee name Office (if any) Dates acted if not
for entire year		 Name of person (or
body) entitled to
appoint trustee.
(If any)
1 Christopher Morgan Chair
2 Susan Goss Vice Chair
3 Allan Searle Booking Secretary
4 Ann Tyldesley Treasurer
5 John Baker Secretary
6 Ron Dyer
7 Lisa Dunwood
8 Janette Ford
9 Christopher Ford
10 Sylvia Hibbs
11 Janet Plowright
Denise Oliver Committee only

Corporate trustees- names of directors at the date the report was approved. NONE

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for entire
year
None

Funds held as custodian trustees on behalf of others.

Description of the assets None held in this capacity. Name and objects of the charity on whose behalf the assets are held and how this fall within the custodian charity’s objects. Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
NONE

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Allan Searle Full name(s) Chris Ford Position (e.g., Secretary, Trustee Chair Chair, etc) Date

Charity Name No (if any) Stogursey and District Victory Hall Committee 1173753 Receipts and payments accounts CC16a

For the period Period start date Period end date To from 1-Sep-22 31-Aug-23

Section A Receipts and payments Section A Receipts and payments
A1 Receipts
Catering& Bar
26,674
Hall Hire and Lottery
20,064
Grants
7,070
Other Income
-
-
-
-
-
53,808
Unrestricted
funds
to the nearest £
Sub total(Gross income for AR)		 to the nearest £
-
-
-
-
-
-
-
-
-
Restricted
funds		 to the nearest £
-
-
-
-
-
-
-
-
-
Endowment
funds		 Total funds
to the nearest £
26,674
20,064
7,070
-
-
-
-
-
53,808		 Last year
to the nearest £
Catering& Bar 26,674 - - 26,674 21,550
Hall Hire and Lottery 20,064 - - 20,064 5,396
Grants 7,070 - - 7,070 5,657
Other Income - - - - 44,672
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 53,808
 - - 53,808 77,275
-
-
Sub total -
Total receipts 53,808
A2 Asset and investment sales,
(see table).		 -
-
-
-		 -
-
-
-		 -
-
-
53,808
-
-
- - 53,808 77,275
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
**Total receipts ** 53,808 - - 53,808 77,275
A3 Payments
Cateringand Bar
26,103
Utilities
12,857
Licensing
566
Admin
-
Insurance
1,805
Communications
902
Cleaningand Waste Services
2,806
Maintenance
2,862
Equipment
594
Sub total 48,495		 A3 Payments
Cateringand Bar
26,103
Utilities
12,857
Licensing
566
Admin
-
Insurance
1,805
Communications
902
Cleaningand Waste Services
2,806
Maintenance
2,862
Equipment
594
Sub total 48,495		 -
-
-
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
-
-
-		 26,103
12,857
566
-
1,805
902
2,806
2,862
594
48,495

Cateringand Bar		 26,103 - - 26,103 30,485
Utilities 12,857 - - 12,857 10,981
Licensing 566 - - 566 374
Admin - - - - 192
Insurance 1,805 - - 1,805 1,454
Communications 902 - - 902 973
Cleaningand Waste Services 2,806 - - 2,806 1,875
Maintenance 2,862 - - 2,862 2,026
Equipment 594 - - 594 -
**Sub total ** 48,495 - - 48,495 48,360
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
**Total payments ** 48,495 - - 48,495 48,360
**Net of receipts/(payments) ** 5,313 - - 5,313 28,915
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
**Cash funds this year end ** 5,313 - - 5,313 28,915

Section B Statement of assets and liabilities at the end of the period

Categories
unds		 Details
Funds in Lloyds Bank accounts		 to nearest £
58,207
Unrestricted
funds		 to nearest £
-
Restricted
funds		 to nearest £
Endowment
funds
Funds in Lloyds Bank accounts 58,207 - -

B1 Cash funds

- - -
- - -
Total cash funds 58,207 - -
(agree balances with receipts and payments
account(s))		 Agreement Error OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the Charities Investment Fund CCLA COIF - 19,752
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities -
-
-
-
-

Signed by one or two trustees on behalf of all the trustees

Signature Print Name
Christopher Robin Ford
Allan Henry Searle		 Date of
approval
Christopher Robin Ford
Allan Henry Searle

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Stogursey and District Victory Hall Committee members of On accounts for the year 31 August 2023 Charity no 1173753 ended (if any) Set out on pages one

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2023.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

.

Signed: Date: Name: Relevant professional qualification(s) or body (if any): Address:

October 2018

1

IER