Trustees' Annual Report for the period
From Period start date To Period end date 06 January 2021 05 January 2021
ection A Reference and administration details Charity name
Orchard House Preschool
Other names charity is known by
Registered charity number (if any) 1173751
Charity's principal address 82 Park Road
Ware
Herts
Postcode SG12 0AN
Names of the charity trustees who manage the charity
Name of person (or body) entitled to appoint trustee (if Trustee name Office (if any)[Dates acted if not for whole ] any) year
1[Maria ]
Dennis-Waters Chairperson 30.06.2022 - date
2 Lisa Smith Committee member 30.06.2022 - date
3 Rebecca Finnis Committee member 30.06.2022 - date
4 Natasha McGirr Committee member 30.06.2022 - date 5 Emma Sheffield Chairperson 03.10.2019 – 30.06.2022 6
Rebecca Currie Committee member 01.09.2020 – 30.06.2022 7 Carrie Storey Committee member 01.09.2020 – 30.06.2022 8 Anna Rawlings Treasurer 03.10.2019 – 01.09.2020 9 Goldie Martin Secretary 03.10.2019 – 01.09.2020
Names of the trustees for the charity, if any, (for example, any
custodian trustees) Name Dates acted if not for whole year
Names and addresses of advisers (Optional information) Type of adviser Name Address
PSLA
Law Call
Name of chief executive or names of senior staff members
(Optional information) TAR 1 September 2021
Section B Structure, governance and
management Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution)
How the charity is constituted(eg. trust, association, company)
PSLA 2011 Constitution
Elected by Members
Trustee selection methods (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider
network with which the charity works;
- relationship with any related parties;
● trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
Our aim and objectives are laid out in S2 of our constitution and are as follows.
We offer sessional activities to children between the ages of 2 and 5. Our activities encourage learning through play within a carefully planned curriculum based on non statutory guidance in implementing the Early opportunities.
Summary of the objects of the charity set out in its governing document
Years Foundation Stage Framework. Our curriculum also takes account of the interests, backgrounds, abilities and achievements of the children within our care. As an Ofsted registered provider we endeavour to provide a secure foundation to the children in our care through planned and targeted learning
Trustees have been asked to familiarise themselves with the guidance issued by the Charity Commission on public benefit. All decisions taken have been made with regard to the constitution and Trustees have acted in the best interest of the charity.
TAR 2 September 2021
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
volunteers in fundrais maintenance and dev
Additional details of objectives and activities (Optional information)
You may choose to include further statements, ● contribution made by volunteers. where relevant, about:
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policy on grantmaking;
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policy programme related investment;
TAR 3 September 2021 Section D Achievements and performance
Summary of the main achievements of the charity during the year
By attending community events and advertising, the preschool has successfully grown its business. We have seen an increase in waiting list numbers and demand for sessions.
TAR 4 September 2021 Section E Financial review
Brief statement of the charity’s policy on reserves
Details of any funds materially in deficit
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The charity aims to ma
running costs with add
planned maintenance
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Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
● the charity’s principal sources of funds (including any fundraising);
● how expenditure has supported the key objectives of the charity;
● investment policy and objectives including any ethical investment policy adopted. The main source of income is through the Early Years
Funding and fees charged to parents of non-funded children which brought in £74,598.13 in this financial period. All other income was from fundraising including a Treasure Hunt, summer fete etc. and the sale of sweatshirts for the children to wear if they wish.
Salaries remain our highest outgoing at £53,755.24 but this has also reduced due to reduction of our admin team and reduced overtime.
Section F Other optional information
The preschool does not have any custodian trustees.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) M. Dennis-Waters
Full name(s)
Maria Dennis-Waters
Position (eg Secretary, Chair, etc)
Chairperson
Date 16.10.2022 TAR 5 September 2021
Orchard House Pre-School
Receipts & Payments Account for the year ended 5th January 2022
£ £ £ £ 2022 2022 2021 2021
Balances b/f 6th January 2021
NW Business Reserve a/c 71150978 35,093.66 25,071.12 NW Current a/c 71150951 31,416.19 42,570.25 HSBC a/c 60068063 - - Petty cash 213.78 97.68 66,723.63 67,739.05
Receipts
Fees 38,068.46 19,786.30 HCC Funding 36,529.67 70,900.60 East Herts Council Grant (Covid) 10,000.00 - Just Giving / Fundraising 900.32 455.68 Misc 818.32 682.73 Sweatshirts / uniforms 236.00 288.80 Lunch club - 35.80 Holding fees - 25.00 Interest (Reserve) 3.53 22.54 76,556.30
102,197.45
Less Payments
Salaries 52,755.24 61,323.36 Rent / Lease 4,925.00 2,635.96 PAYE 2,775.68 2,695.52 Teaching Materials 2,715.52 2,158.10 Pensions 1,636.53 1,606.72 Phone/Broadband 1,572.69 1,414.37 Photocopier rental 1,529.24 2,129.04 Insurance 1,419.37 1,394.67 Energy & Water 1,334.10 1,590.60 Repairs & Maintenance (incl. flooring, decorating, plumbing) 1,030.55 16,992.26 Training & Resources 869.60 296.00 Sweatshirts 812.00 942.00 PSLA Payroll charges 633.87 797.56 Fire & Electrical Testing 515.43 371.04 Personal Hygiene cleaning / medical 477.56 80.06 Memberships / DBS 462.64 518.23 Refreshments 456.56 297.90 Equipment 436.87 4,544.93 Garden 348.93 400.00 Postage/Stationery 230.69 89.04 Website 174.00 674.80 Presents 144.00 47.00 Christmas party - 163.31 Misc - 50.40
77,256.07 103,212.87
Surplus (Deficit) of receipts over payments (699.77) (1,015.42) Closing balance 66,023.86 66,723.63 Represented By:-
Balances c/f 5th January 2022
HSBC a/c 60068063 - - NW Business Reserve a/c 71150978 35,097.19 35,093.66 NW Current a/c 71150951 30,785.05 31,416.19 Petty cash 141.62 213.78 66,023.86 66,723.63
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Prepared By
Angie Reynolds date: 27/05/22 date: 22/06/21 Independent Examiners Certifcation
In connection with my examination of the books and records of the Orchard House Pre-School charity (CIO), no matters have been brought to my attention which would prevent a proper understanding of the accounts to be reached.
Examined by:
Karen Gould
Mrs Karen Gould (FCCA) date: 13/07/22 date: 08/07/21
Independent Examiners Report to the Trustees of Orchard House Pre-School
This report is for the accounts of Orchard House Pre-School for the Year ended 5[th ] January 2022 and which is set out on the attached pdf.
With effect from 6[th ] January 2018, Orchard House Pre-School became a Charitable Incorporated Organisation (CIO # 1173751).
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities Act 2011.
The charity's trustees considered that a full audit was not required for this year (under section 144) and that an Independent Examination of the accounts (prepared under a Receipts & Payments method) would be adequate. I am qualified to undertake the examination by being a qualified member of the ACCA and it is my responsibility to examine the accounts as required by the Act and to state whether particular matters have come to my attention.
Basis of Independent examiner's statement
My examination was carried out in accordance with section 145(1) of the Charities Act.
An examination includes a review of the accounting records kept by a charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning such matters. The procedures do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In the course of my examination, no matter has come to my attention:
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1) Which gives me reasonable cause to believe that in, any material respect, the requirements: (a) To keep accounting records in accordance with section 130 of the Act and
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(b) To prepare accounts which accord with accounting records and comply with the accounting requirements of the Charities Act
have not been met: or
- 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 13/07/2022
Mrs Karen Gould (FCCA)