## **Trustees' Annual Report for the period** 

**From** Period start date **To** Period end date 06 January 2021 05 January 2021 

## ection A Reference and administration details **Charity name** 

Orchard House Preschool 

## **Other names charity is known by** 

**Registered charity number (if any)** 1173751 

## **Charity's principal address** 82 Park Road 

Ware 

Herts 

## **Postcode SG12 0AN** 

## **Names of the charity trustees who manage the charity** 

**Name of person (or body) entitled to appoint trustee (if Trustee name Office (if any)[Dates acted if not for whole ] any) year** 

1[Maria ] 

Dennis-Waters Chairperson 30.06.2022 - date 

2 Lisa Smith Committee member 30.06.2022 - date 

3 Rebecca Finnis Committee member 30.06.2022 - date 

4 Natasha McGirr Committee member 30.06.2022 - date 5  Emma  Sheffield  Chairperson  03.10.2019  –  30.06.2022  6 

Rebecca Currie Committee member 01.09.2020 – 30.06.2022 7 Carrie  Storey  Committee  member  01.09.2020  –  30.06.2022  8 Anna Rawlings Treasurer 03.10.2019 – 01.09.2020 9 Goldie Martin Secretary 03.10.2019 – 01.09.2020 

## **Names of the trustees for the charity, if any, (for example, any** 

## **custodian trustees) Name Dates acted if not for whole year** 

## **Names and addresses of advisers (Optional information) Type of adviser Name Address** 

**PSLA** 

**Law Call** 




## **Name of chief executive or names of senior staff members** 

**(Optional information) TAR** 1 September **2021** 

## **Section B Structure, governance and** 

## **management Description of the charity’s trusts** 

Type of governing document (eg. trust deed, constitution) 

How the charity is constituted(eg. trust, association, company) 

PSLA 2011 Constitution 


Elected by Members 

Trustee selection methods (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider 

network with which the charity works; 

- relationship with any related parties; 

● trustees’ consideration of major risks and the system and procedures to manage them. 


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On 6 [th] January 2018 Or<br>Charity Incorporated O<br>Until the Unincorporat<br>5 [th] January 2018, the co<br>School Learning Allianc<br>Constitution states tha<br>as the organisation wa<br>new constitution, the P<br>the committee continu<br>In June 2022 2 membe<br>to their children leavin<br>were appointed. A new<br>previous chairperson h<br>**----- End of picture text -----**<br>


## **Section C Objectives and activities** 

Our aim and objectives are laid out in S2 of our constitution and are as follows. 

We offer sessional activities to children between the ages of 2 and 5. Our activities encourage learning through play within a carefully planned curriculum based on non statutory guidance in implementing the Early opportunities. 

## **Summary of the objects of the charity set out in its governing document** 

Years Foundation Stage Framework. Our curriculum also takes account of the interests, backgrounds, abilities and achievements of the children within our care. As an Ofsted registered provider we endeavour to provide a secure foundation to the children in our care through planned and targeted learning 

Trustees have been asked to familiarise themselves with the guidance issued by the Charity Commission on public benefit. All decisions taken have been made with regard to the constitution and Trustees have acted in the best interest of the charity. 



**TAR** 2 September **2021** 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

volunteers in fundrais maintenance and dev 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, ● contribution made by volunteers. where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 




**TAR** 3 September **2021** Section D Achievements and performance 

**Summary of the main achievements of the charity during the year** 



By attending community events and advertising, the preschool has successfully grown its business. We have seen an increase in waiting list numbers and demand for sessions. 

**TAR** 4 September **2021 Section E Financial review** 



**Brief statement of the charity’s policy on reserves** 

## **Details of any funds materially in deficit** 


**----- Start of picture text -----**<br>
The charity aims to ma<br>running costs with add<br>planned maintenance<br>**----- End of picture text -----**<br>


## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

● the charity’s principal sources of funds (including any fundraising); 

● how expenditure has supported the key objectives of the charity; 

● investment policy and objectives including any ethical investment policy adopted. The main source of income is through the Early Years 

Funding and fees charged to parents of non-funded children which brought in £74,598.13 in this financial period. All other income was from fundraising including a Treasure Hunt, summer fete etc. and the sale of sweatshirts for the children to wear if they wish. 

Salaries remain our highest outgoing at £53,755.24 but this has also reduced due to reduction of our admin team and reduced overtime. 

## **Section F Other optional information** 

The preschool does not have any custodian trustees. 

## **Section G Declaration** 

## **The trustees declare that they have approved the trustees’ report above.** 

## **Signed on behalf of the charity’s trustees** 

## **Signature(s) M. Dennis-Waters** 

## **Full name(s)** 

Maria Dennis-Waters 

## **Position (eg Secretary, Chair, etc)** 

Chairperson 



Date
16.10.2022
TAR 5 September 2021

**Orchard House Pre-School** 

**Receipts & Payments Account for the year ended 5th January 2022** 

**£ £ £ £ 2022 2022 2021 2021** 

## **Balances b/f 6th January 2021** 

NW Business Reserve a/c 71150978 35,093.66 25,071.12 NW Current a/c 71150951 31,416.19 42,570.25 HSBC a/c 60068063 - - Petty cash 213.78 97.68 **66,723.63 67,739.05** 

## **Receipts** 

Fees 38,068.46 19,786.30 HCC Funding 36,529.67 70,900.60 East Herts Council Grant (Covid) 10,000.00 -  Just Giving / Fundraising 900.32 455.68 Misc 818.32 682.73 Sweatshirts / uniforms 236.00 288.80 Lunch club - 35.80 Holding fees - 25.00 Interest (Reserve) 3.53 22.54 **76,556.30** 

**102,197.45** 

## **Less Payments** 

Salaries  52,755.24  61,323.36  Rent  / Lease 4,925.00  2,635.96  PAYE 2,775.68 2,695.52 Teaching Materials  2,715.52  2,158.10 Pensions 1,636.53 1,606.72 Phone/Broadband 1,572.69 1,414.37 Photocopier rental 1,529.24 2,129.04 Insurance 1,419.37 1,394.67 Energy & Water 1,334.10 1,590.60 Repairs & Maintenance (incl. flooring, decorating, plumbing) 1,030.55 16,992.26 Training & Resources 869.60 296.00 Sweatshirts 812.00 942.00 PSLA Payroll charges 633.87 797.56 Fire & Electrical Testing 515.43 371.04 Personal Hygiene cleaning / medical 477.56 80.06 Memberships / DBS 462.64 518.23 Refreshments 456.56 297.90 Equipment 436.87 4,544.93 Garden 348.93 400.00 Postage/Stationery 230.69 89.04 Website 174.00 674.80 Presents 144.00 47.00 Christmas party - 163.31 Misc - 50.40 

**77,256.07 103,212.87** 

Surplus (Deficit) of receipts over payments **(699.77) (1,015.42)** Closing balance **66,023.86 66,723.63** Represented By:- 

## **Balances c/f 5th January 2022** 

HSBC a/c 60068063 - - NW Business Reserve a/c 71150978 35,097.19 35,093.66 NW Current a/c 71150951 30,785.05 31,416.19 Petty cash 141.62 213.78 **66,023.86 66,723.63** 

**- -** 

## **Prepared By** 

Angie Reynolds date: 27/05/22 date: 22/06/21 **Independent Examiners Certifcation** 

In connection with my examination of the books and records of the Orchard House Pre-School charity (CIO), no matters have been brought to my attention which would prevent a proper understanding of the accounts to be reached. 

## **Examined by:** 

## Karen Gould 

Mrs Karen Gould (FCCA) date: 13/07/22 date: 08/07/21 



## **Independent Examiners Report to the Trustees of Orchard House Pre-School** 

This report is for the accounts of Orchard House Pre-School for the Year ended 5[th ] January 2022 and  which is set out on the attached pdf. 

With effect from 6[th ] January 2018, Orchard House Pre-School became a Charitable Incorporated  Organisation (CIO # 1173751). 

## Respective responsibilities of trustees and examiner 

The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of  the Charities Act 2011. 

The charity's trustees considered that a full audit was not required for this year (under section 144) and  that an Independent Examination of the accounts (prepared under a Receipts & Payments method) would  be adequate. I am qualified to undertake the examination by being a qualified member of the ACCA and it  is my responsibility to examine the accounts as required by the Act and to state whether particular  matters have come to my attention. 

## Basis of Independent examiner's statement 

My examination was carried out in accordance with section 145(1) of the Charities Act. 

An examination includes a review of the accounting records kept by a charity and a comparison of the  accounts presented with those records. It also includes consideration of any unusual items or disclosures  in the accounts, and seeks explanations from the trustees concerning such matters. The procedures do  not provide all the evidence that would be required in an audit, and consequently I do not express an  audit opinion on the view given by the accounts. 

## Independent examiner's statement 

In the course of my examination, no matter has come to my attention: 

- 1) Which gives me reasonable cause to believe that in, any material respect, the requirements: (a) To keep accounting records in accordance with section 130 of the Act and 

   - (b) To prepare accounts which accord with accounting records and comply with the  accounting requirements of the Charities Act 

have not been met: or 

- 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the  accounts to be reached. 

Signed: Date: 13/07/2022 

Mrs Karen Gould (FCCA)