Trustees. Annual Report for the period Period start date Day l Month 01 Period end date Day i Month 03 Year ' Year ?.024 From To Section A Reference and administration details Charity name HARPHAM & LoivfHORPE VILLAGE HALL Other names charity is known by Registered charity number (if any) 1173734 Charity's principal address STATION ROAD HARPHAM DRIFFIELD, EAST YORKSHIRE Postcode Y025 4QZ Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office (if any) Name of person (or body) entitled oint trustse ifan PAUL ALMOND CHAIR TREASURER DIANE DARLEY JOANNE THOMPSON BRIAN MORLEY ANTHONY BURDASS TIFFY HOPPER MAUREEN STONEHOUSE 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charityy if any, (for example. any custodian trustees) Name Dates acted if not for whole ear TAR March 2012
Names and addresses of advisers (Optional infomiation) e of adviser Name Address Name of chief executive or names of senior stsff members (Optional information) Section B Structure, overnance and mana ement Description of the charity's trusts CONSTITUTION Type of governing document IF¥. 44 Wl How the charity is constituted leg trust, assi Ition, compan CHARITABLE INCORPORATED ORGANISATION (CIO) Trustee selection methods NOMINATION & ELECTION Additional governance issues (Optional information) You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees. the charity's organisational structure and any wider network with which the charity works; relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The objective of the CIO known as Harpham and Lowthorpe Village Hall is to hold the land and premises on trust as well as to provide and maintain the Hall for the use of the public. Summary of the objects of the charity set out in its governing document TAR March 2012
The main activities undertaken to support the objectives of the Charity are meetings, lectures and other forms of recreation and leisure time activities, currently including but not limited to, music & other themed evenings, bingo nights, quiz nights with pie & pea suppers. Additionally, the hall is available for hire for public and private events, which include activity classes such as yoga and tennis, as well as local groups currently including the local Garden Club, Art Classes and local jazz band practice sessions local church benefice events and parish, local & government elections. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional information) You may choose to include further statements, where relevant, about.. policy on grant making; policy programme related investment. contribution made by volunteers. TAR March 2012
Section D Achievements and performance This year has seen the continuation of good regular use of the hall by the many various groups in the locality. Although regular bingo has not started up as hoped, we have held one off sessions held by the local Lions group, and the "First Friday" quiz with pie & peas nights continue to be a good draw. The Yoga, Jazz & Art Groups & Garden Club all continued to support the hall on a regular basis, alongside various one-off hires for celebrations stretching from church fund raising events to birthday parties. Summary of the main achievements of the charity during the year We held a weekend of events over the Coronation weekend which included the jazz band providing music and entertainment during the evening after the event itself had been shown on the "big screen" Funding was obtained for this from the local council, and although people attending the event had a really good time, it was relatively poorly supported by the local community (despite initial enthusiasm for such an eventl), although supporters of the band ensured numbers were reasonable and none of the food provided went to waste. The highest regular expenditure was again incurred in property running costs, mainly on electricity and insurance, cleaning and gardening. We bought 2 new radiators ones with additional funding from the Dogger Bank Wind Farm, and some minor issues with the new roof installation were ironed out. As to major expenditure following the fitting of the new roof last year, we were able to complete the funding for a new damp course along the full length of the field side of the hall again with significant support from the Lisset Wind Farm, for which we were again extremely grateful. Significant work and monitoring was undertaken during the works and we were delighted with the results once the final snags had been sorted. Once this was done we then were successful in getting support from the local council's Do It For East Yorkshire grant funding which enabled us to completely refit the kitchen including 2 new cookers, 2 new fridges & a new hob l extractor. This will make warming up of the pie & peas at the monthly quiz easier, and may yet encourage more users into the hall for more one - off celebrations. TAR March 2012
Section E Financial review The aim is to manage the revenue on a self-financing basis, so that in general hire income should cover operating Gosts. A specific reserve of 12 months running costs is to be maintained in the current account, this being determined by the committee at each AGM and based on the prior year. Brief statement of the charity's policy on reserves Details of any funds materially in deficit There are cUentlY sufficient funds to meet the above objective Further financial review details (Optional information) You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising)- how expenditure has supported the key objectives of the charity. investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Assets stated within the assets and liabilities section of the accounts are those items that are viewed as significant in cost and able to be moved easily. There is a full list held for Insuran purposes which includes all smaller items, and also includes the land & buildings held on trust as well as the fixtures and fittings. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretsry, Chair, etc> PAUL ALMOND DIANE DARLEY CHAIR TREASURER Date 19 TAR March 2012
CHARITY COMMISSION FOR ENGLAND AND WALES HARPHAM & LoVH0RpE VILLAGE HALL Receipts and payments accounts CC16a For the period from To 0110412023 3110312024 Section A Receipts and payments Unrestricted funds to the nearest Restricted funds Endowment funds Totsl funds Last yoar to tha naarost £ to the nr&st £ to the ngarest £ to the near&st £ A1 Receipts FUNDRAISING BINGO & QUIZ OTHER EVENTS INCOME NEW ROOF FUNDING HALL HIRE INCOME-YOGA IART I GARDEN CLUB I JAZZ ETC HALL INCOME- Parish Coun¢il & Elects'ons DEFIBRILLATOR RElIrtB i Other grants NEW DAMP COURSE NEW KITCHEN Sub total (Gross income for AR) 920 218 920 218 1.285 1,733 13,236 2,577 2,577 1,98S 400 400 265 2.055 2.055 11.193 6.911 11.193 6,911 6,170 18,104 24.275 18.504 A2 Asset and Investment sales, (see table). Sub total 6,170 18,104 24,275 18,504 A3 Pa ments RUNNING COSTS- UTILITIES INSURANCE CLEANING, REPAIRS & GARDENING NEW ROOF PROJECTOR I SCREEN DAMP COURSE NEW KITCHEN OTHER INC ERVHN DEFIBRILLATOR BATTERIES ETC Sub total 2,237 518 1,302 205 2,237 518 1,302 205 1,477 451 1,399 42,834 2,977 4,880 169 935 1,303 11,549 11,193 8,911 16,073 7,081 93S 1.303 29,653 2,607 18,104 51,746 A4 Asset and investment urchases, {see table) Sub total 11,549 18,104 29.653 51,746 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 5.379 5,379 33,242 10,582 5.204 10.582 5,204 43,824 10,582 CCXX Rl accounts {SS) 2510412024
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to ngarèst£ Categories Details B1 Cash funds Bank Accounts 4.964 Floats 240 Total cash funds 5,204 lagree bslances wth receipt¥ and payments accounllsll Unrestricted funds to nearest £ Restricted funds to ne4Trst £ Endowment funds to nèarost £ Details Fund to whi¢h a88et belon Currgnt value tional Details Cost loptlonall B3 Investment assets Fund to whi¢h •$$•t b•lon Current valu8 tional Details Cost loptlonall B4 Assets retained for the charity's own use SIGNS, BENCHES & FENCING UNRESTRICTED 1.990 TABLES UNRESTRICTEO 2.147 CHAIRS UNRESTRICTED 2,020 COMPUTER EQUIPMENT UNRESTRICTED 2,377 GAMES TABLES UNRESTRICTED 867 DEFIBRILLATORS BOTH RES I LINR 4,368 NEW KITCHEN 2024 RESTRICTED 7,000 IAND, BUILDINGS, FIXTURES & FITTINGS HELD ON TRUST Fund to which relates Amountdue tional When due tional Details B5 Liabilities Signed by one or Iwo tru51ees on behalf of all the trustees Signature Prinl Name Date of roval P. A CCXX R2 accounts ISSI 2510412024
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of HARPHAM & LowfHORPE VILLAGE HALL On accounts for the year ended 31st MARCH 2024 Charity no (If any) 1173734 Set out on pages Iremomber to includè the paqe numbers of additional sh¢o1 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312024. Responsibilties and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent I have Completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act" or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 09107 JL*a4 Name: ANE LALUSLE Relevant professional qualification(s) or body (if anyl: rccA Address: IER Oct 2018