Trustees. Annual Report for the period Period start date D2y Period end date ibryoll.fj A* Year From ny> To Section A Reference and administration details Charity name HARPHAM & Lo1H0RPE VILLAGE HALL Other names charity is known by Registered charity number (rf any) 1173734 Charity's principal address STATION ROAD DRIFFIELD, EAST YORKSHIRE Y025 4QZ Names of the charity trustees who manage charity Trustee name Office frfary Name of pern¢n {or body) entled rfa PAUL ALMOND CHAIR DIANE DARLEY TREASURER JOANNE THOMPSON BRIAN MORLEY AHoNy BURDASS STEPHEN HARRISON 0110412022 - 0110612022 0110412022- 3110312023 04111r2022- 3110312023 DEBORAH R081NSON TJFFY HOPPER MAUREEN STONEHOUSE 0411112022- 3110312023 10 PHIL PARKER 0411112022- 3110312023 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity. rf any. (for example, any custodian trustees) Name Datss acted rf not for whole TAR Maith 2012
Names and addresses of advisers (Optional infomiation) of adviser Narne Address Name of chief executive or names of senior staff members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charitys trusts CONSTITUTION Type of goveming dornent How the charity is constituted CHARITABLE INCORPORATED ORGANISATION (CIO) Trustee selection methods NOMINATION & ELECTION Additional governance issues {Optional infomiation) You may choose to indude additional infomiation, where relevant, about: policies and prOdureS adopted for the induction and training of trustees" the charity's organisational strudure and any wider nthork wtth which the tharity relationship with any related parties., trustees. Constderatton of major risks and the system and prOdureS to manage them. Section C Ob"ectives and activities The objective of the CIO known as Harpham and L¢yrthorpe Village Hall is to hold the land and premÉses on trust as well as to provide and maintain the Hall for the use of the public. Summary of the objects ofthe charity set out in its governing document TAR Marc* 2012
The main adivities undertaken to support the objeGttves of the Charity are meet"ngs, lectures and other forms of recreation and leisure time activities, CUrrenY induding but not limited to", music & other themed evenings, bingo nights. qutz nights with pie & pea suppers. Additionally. the hall is available for hire for public and pr5vate events. whith include activty dasses such as yoga as well as local groups currently including the local Garden Club and Art Classes. local chur¢h benefice events and parish. local & govemment elections. Summary ofthe main activities undertaken for the public benefit in relation to these objects (Include wilhin thls section the statutory declaration that trustees have had regard to the guidance tssued by the Charity Commission on public benefit) Additional details of objectives arHI aGbvibes (ONional infomiation) You may choose to indude further statements, where relevant, about.. policy on grantmaking" policy programme relabj investment" contribution made by volunteers. TAR March 2012
Section D Achievements and performance Things got more or less back to normal after the ending of COVID restrictions, with the regular events and hiring of the hall getting back to something like pr&COVID levels. New regular hirers indude the Harpham Dixieland Jazz band vtho started regular practi at the hall during the year. Although illness has prevented the bingo being regulady undertaken we still have hopes to reintroduce the at some time when good health allows. and the "First Fridaf quiz with pie & peas nights continue to te a good draw. The Yoga. Art Group & Garden Club all continued to support the hall on a regular basis, alongside various one off hires for olebrations stretching from church fvnd raising events to birthday parties. Summary ofthe main achievements of the charlty during the year We held a successful weekend of events over the Queen's 'Jubilee° vthidi included a band providing music and entertainment during the day in a children's workshop, followed by a concert by the same band in the evening. We were also able to use the newly acquired screen and projector during this weekend to show pictures of the hall from past and present. The highest regular expenditure was again incurred in property running costs, mainty on elertricity and insuran, deaning and gardening. We had to replace another radiator, and then bought 2 new ones with additional funding from the Dogger Bank Wnd Fami. The final bit of -regularf expenditure in the year was the purchase of a new commercial srzed dish washer v4hich was wrchased second hand from another village hall. As to major expenditure following the fitting of the new wall ties last year, y finally were able to o)mplete the funding for the new roof, which was PLrt on during the summer. Si9ntficant work and monitoring was undertaken during the works and we were delighted wth the results on the final snags had been sorted. Hopefvlly this will keep the building safe and secure for the next 100 yearsl We also managed to get part fijnding for the new screen and projector which now fonns the backbone of our regular quiz nights alongside being used for other events such as the Garden Club vtho visit On a month during their season. TAR Marcth 2012
Section E Financial review The aim is to manage the revenue on a self-financing basis, so that in general hire income should cover operating costs. A specific reseNe of 12 months running costs is to be maintained in the current account, this being detemiined by the committee at eath AGM and based on the prior year. Brief statement of the charity's policy on reserves Details of any funds materially In deficit There are suffi(aerrt ftjnds to meet the al)ove objective Further financial review detsils (Optional inforniation> You may choose to indude additional information, where relevant about: the charity's wincipal sources of fvnds {induding any fundraising); how expenditure has supported the key objectives of the ¢hartty' investment policy and objeGtives including any ethical investment policy adopted. Section F Other optional information Assets stated wrthin the assets and liabilities section of the accounts are those items that are viewed as Signifint in cost and able to be moved easily. There is a full list held for insurance purposes which includes all smaller items. arKI also indudes the land & JIk11ngS held on trust as well as the fixtures and ffttings. Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position leg Secretary, Chair. PAUL ALMOND DLqNE DARLEY CHAIR TREASURER Date TAR Marth 2012
CHARITY COMMISSION FOR ENGLAND AND WALES HARPHAM & LowfHORPE MLLAGE HALL Receipts and payments accounts CC16a For the period To 01104r2022 3110312023 Section A Receipts and payments Unrestrieted funds Restricted funds Endowment funds Totsl funds Last year toth8 rareSt£ tt*the nearÈst£ A1 R¢ceipts FUNDRAISING BINGO FUNDF141SING QULZ OTHER EVENTS INGOME ROOF FUNDING HALL HIRÈ INCOklE- YOGAIARTIGARDEN CLUBIOTHER HALL INCOME- Parish Courul COWD grant Irt¢Nne HALL H1RE INCOME- ELEcONs Sub total (Gross income for AR) 379 491 1359 13336 1.733 13.236 15,277 1.985 1,026 223 11.036 425 14595 18.504 29,838 A2 Asset and invesb))ent sales. (see table}- Sub total 15.595 18.504 29,838 A3Pa ments RUNNING COSTS- LMLITIES INSURANCE CLEANING, REPAIRS & GDENING NEW ROOF LL TICS 2411 PROJECTQRI SCREEN ERVHN FIRE PROTECTION I ELECTRICAL DEFIBRILiATORS I PADS OTHER 1.4TT 451 1,47T 451 1,399 42.834 1977 1.224 1,050 7.452 19,$98 618 1359 408 265 1,817 12,697 2.20T 51.746 Sub total 26,151 A4 Asset and investment purchases, (see table) Sub total 26.151 25,595 51,746 12.69T 33,242 17,142 Net of receiptsllpayments) AS Transfers funds A6 Cash funds lastyear end Cash funds this yearend 10,000 33.824 10,582 10.000 43.824 10.582 26,683 43,824 062023 CCXX R1 accounts ISSI
Section B Statement of assets and liabilities at the end of the period UnrestTiCted funds Restricted funds Endowment funds Oetsl Categories to nfyarest£ to nearest£ B1 Cash funds 10,342 Total cash fiinds 10.582 ¥xw$}I OK Unrestrieted funds to npaYest£ Restricted funds to nearest£ Endowment funds to nearest£ Detai15 Fund to whi¢h Currgntvalue tiot)al CostloI)all Detsils Fund to whKh C(6tlopiionall ¢urrertvaluo tlonal Dètslls B4 Assets retained for the charity's own use SIGNS. BENCHES & FENC5NG UNRESTRSCTED UNRESTRICTED 2,147 CWRS UNRESTRIGfED 2,020 COMPUTER EQLIIPM UNRESTRICTED 1377 GAMES TABLES UNRESTRICTED DEFIBRILLATORS BOTH RESI UPIR 4A65 LAND, BUILDINGS FMRES & FITTINGS HELD ON TRUST FUttwhich When de orwl Details onal B5 Llabilities Date of ioval SwJned ty one trustets on bohaff of a11 the trustees Signature Prwrt Name PAUL 2110 0610612023 CCXX R2 armjnts {SS}
CHARITY COMMISSION , Independent examinerfs report on the FOR ENGLAND AND WALES accounts Section A Independent Examinerfs Report Report to the trusteesl members of HARPHAM & LowfHORPE VILLAGE HALL On accounts for the year ended 31" MARCH 2023 Charity no (if any) 1173734 Set out on pages I report to the trustees on my examination of the accounts of the above chartty (Ihe Trust-) for the year ended 31103 12023. Responsibitties and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Chaflties Act 2011 ('the Act"). I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examinerfs statement come to my attention in connection with the examination which gives me Gause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charrties Act: or the accounts did not accord with the accounting records,. or the accounts did not comply wtth the applicable requirements conceming the fom) and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examinalion to vthich attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: o& Name: OIWE CAeLISLE Relevant professional qualifi¢ation(s) or body (if any): rCCA N: arjaas) Address: Lo2ds L3aS iLY IER Oct 2018