Trustees. Annual Report for the period PerM)J start date 'Day 01 Pwiod end date 03y To i., Month i Month From 2020 ',03 2021 Section A Reference and administration details Charity name HARPHAM & LowfHORPE VILLAGE HALL Other names chartty is known by Registered charity number {rf any) 1173734 Charitys principal addross STATION ROAD HARPHAM DRIFFIELD, EqST YORKSHIRE Postcode Y025 4QZ Names of the charity trustees who manage the charity Dates acted rfnotforwhole ar Trustse name Office (rf any) Name of ptrson lor body) •ntitled toa int trustee rfan PAULALMOND CHAIR TREASURER DIANE DARLEY GEOFFREY CONYERS 0110412020 - 2210712020 SUSAN THOMPSON JOANNE THOMPSON BRIAN MORLEY DEBORAH EDMOND PHILIP EDMOND ROBERT scurr SECRETARY 0110412020 - 2010812020 10 ANTHONY BURDASS 11 srEPHEN HARRISON 2810912020- 3110312021 1811112020- 3110312021 12 DEBORAH ROBINSON 13 14 15 16 17 18 19 20 Names of the trustees for the charity, rf any. (for example. any custodian trustees) Name Dates acted rf not for whole ear TAR March 2012
Names and addresses of advisers (Optional infomiation) of adviser Name Address Name of chief executive or names of Senior staff members (Optional Infomiation) Section B Structure, overnance and mana ement Descrimion of the charity's tnAsts CONSTITUTION Type of goveming document How the charity is constituted CHARITABLE INCORPORATED ORGANISATION (CIO) Trustee selection methcKIs NOMINATION & ELECTION ¥. Additional governance issues (Optional infomiation) You may choose to indude additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees., the chanty's organisational structure and any wider network with whith the charity relationship wth any related parties., trustees, consideration of major risks and the system and prOureS to manage them. Section C Objectives and activities The objedr¥e of the CIO known as Harpham and Lov/(horpe Village Hall is to hold the land and premises on trust as well as to provide and maintsin the Hall for the use of the public. Summary of the objects of the charity set out in its governing document TAR March 2012
The main activities undertaken to support the objectives of the Charity are meetings, lectures and other foms of recreation and leisure time activities, cuentlY including but not limited to., music & other themed evenings. bingo n5ghts, quiz nights with pie & pea suppers, as well as hall hire for public and private events. which include activity dasses such as yoga & pilates. as well as k)cal groups currently induding the local Garden Club . Summary of the main activities undertaken for the publlc benefit in relation to these objects (include within this section thè statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional dotslls of objectives and activities (Optional information) You may choose to include further statements. where relevant, aboLrt. policy on grantmakirvJ" policy programme related investment; contribution made by volunteers. TAR March 2012
Section D Achievements and performance Like most other people and organisations in the country, the hall was hit by the COVID lockdown measures undertake in the 12 month period. The hall was closed for most of the year save for a few vekS during the summer l earfy autumn, when some activities started up again with yoga being the only actNity taking place in the hall. Summary of the main achievements of the charity during the year Zoom quizzes did also take place on the first Friday of the month, but as tt was home based. no income was generated from this activity. The highest regular experKltlure was again incurred in property running costs. mainly on electricity and insurance, deaning and gardening. Cleaning VRS particularty stringent because of CQVID, but assistance was supplied by the SMILE foundation for which we were grateful for the supply of PPE & cleaning materials from them. PAT testing as well as the 5 yearly fixed wiring inspection was undertaken towards the end of the financial year Govemment and local grants were applied for at every occasion possible, such that a signfficant build-up of funds has been achieved. As a result we had a full strurtural surrfey done by surveyors that we were put in touth wÉth courtesy of the local village halls nelwork. We also had a spectfic survey done on the wall ties vthich have been noted previously. As a result, at the year-end we were in the process of compiling grant applications for some structural work that has needed to be done for some time bLrt which we can now afford thanks to the grant receipts TAR March 2012
Section E Financial review The aim is to manage the revenue on a Se-fInancing basis. so that in general hire income should cover operating costs. A specific reserve of 12 months running costs is to be maintained in the current account, this being detemiined by the commitiee at each AGM and based on the prior Brief statement of the charity's policy on reserves Details of any funds materially in deficit There are cuffently sufficient funds to meet the above objectNe Further financial review detsils (Optional infomiation) You may choose to include additional infomiation, where relevant about: the tharty's principal sources of funds (induding any fundraising}', how expenditure has supported the key objectNes of the charity", investment policy and objectives including any ethical investment poliGy adopted. Section F Other optional information Assets stated within the assets and liabilities section of the accounts are those items that are viewed as signfficant in Gost and able to be moved easily. Trre is a full lisl held for insurance purposes which includes all smaller items, and also indudes the land & buildings held on trust as well as the rtureS and frttings. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position leg Secretary, Chair, PAUL ALMOND DIANE DARLEY CHAIR TREASURER TAR Marc* 2012
CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a Forthe period To 01104r2020 3110312021 Section A Receipts and payments Unrestrlcled funds Reslrieted Endowment funds Total funds Last year rwt£ nMmt£ to thg nBar45t£ tothp near0Jt £ A1 RKelpts FuN[>RSING BINGO FUNORAJSING our OTHER EVENTS INCOME DEFIBRILLATOR FUNO RsING HALL HIRE INCOME- YOGNPILATESIGARDEN CLUB HALL INCOME- Pan5h I COVID grant Incmie HALL HIRE INCOME- ELECTK>NS Sub total(Gffss income for 1.150 617 1,056 1287 76 821 19.831 19M1 AR) 19.952 19 621 A2 A¥8et and investmènt sales Isee tsble). Sub fotsl 19.952 19.952 6,921 ments RUNNING COSTS- tmLtnES INSURANCE CLEANING. REPAJRS & GAROeNING BUILDING SURVEYS PAPER TOWEL FK)LDERS & EXT CA8LE ERA ofRCB FIRE PROTECTION DEFIBRILLATORS OTHER 1.207 1,020 374 875 875 75 110 75 75 24 1,530 Sub total 4493 A4 A¥set and in*stment Uhase8. {see tablel Sub total 493 4.681 Net orelp(paYments} AS Trar1$ between A6 Cash funds last year end Cash funds this yearend 15.459 15A59 11.224 CCXX R1 actDunls ISSI 101C612021
Section B Statement of assets and liabilities at the end of the period Unrnstricted funds to ne¥roSt£ Restricted funds to nearest£ Endowment funds ateqories Details to n&ar05t£ Bl Cash funds TO Cash funds a7$)1 Unre5tiicted Restrlcted funds to WTOSt£ Endowment fvnds to noav88t£ DetaF15 to naare5t£ Fund lowhh rrgnt value onal Details B3 Invest1nt a888ts Futkl totmthkh Currpntvalug onal Detai15 Costlo&rtloM B4 Assets retalned for th& charlty's own use SJGNS. BENCHES & FEKJNG UP4RESTrICTED TABLES UNRESTRICTED 1147 CHhJRS UNRESTRICTED 1020 UNRÈSTRICTED 1377 GMESTABLES UMRESTRICTED DEFIBRILLATORS 80Tr1 RESI UNR LANt). BUILDINGS Frn & FITTINGS HEU) ON TRUST Fund Inwhbth Amount d orka When duÈ onal Details BS Llabilities Swaned by one Orkn on b8haW of all the trnstees Dète of roval S¥Jnature Print Name PAUL ILhoblD L) G 3è CCXX P2 acmjnts ISSI 101(W2021
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of HARPHAM & LoVH0RPE VILLAGE HALL On accounts for the year ended 31. MARCH 2021 Charity no (if any) 1173734 Set out on pages e the paoe n nal shee I report to the trustees on my examination of the accounts of the above charity (Ihe Trusv) for the year ended 31112 12021. Responsibilties and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (°tr* Acr}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in ¢arying out my examination, I have followed all the applit3ble Dirertions gr¥en by the Charity Commission under sedion 14515)(b> of the Act. Independent I have completed my examination. I confirm that no material matters have examinerfs statement come to my attention in connection v4tth the examination which gives me cause to believe that in, any material respect: the accourrting records were not kept in accordan with section 130 of the Chartties Act" or the accounts did not accord with the accounting records., or the accounts did not comply wrth the applicable requirements conmIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Inje and fairf view which is not a matter considered as part of an independent examination. I have no conM$ and have come across no other matters in connection wtth the examination to which attention should be drawn in this report in order to enable a oper understanding of the accounts to be reached. Signed: aoai Name: OIAfvI£ lUSL Relevant professSonal qualification{s) or body (if anyl: fCCA Address: pp Lood Lsas ILY IER Oct 2018
Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of Gharity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018