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Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 22 Y to end date 3 1 0 3 2 3
Section A Reference and administration details
Charity name 1st West Coker Scout Group
Other names the charity is known by
Registered charity number (if any) 11 7 3 6 4 3
HQ registration number
Charity’s principal address Queen Elizabeth Pavilion
Halves Lane
West Coker
Postcode B A 2 2 9 B S
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Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Steven Cox	Chair
	James Lefeuvre	Secretary
	Gemma Divall	Treasurer
	Peter Divall	GroupScout Leader
	Laura Windsor	Member
	Deborah Prigg	Member
	Mark White	Member
	James Haiselden	Quartermaster

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

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Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group/District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee BoardCommittee consists of the Chair, Treasurer and Secretary together with the Group Scout Leader, Individual section leaders (if opted to take on the responcibility) and parent representation and meets every 3- 4 months. Members of the Executive Committee complete 'Essential Information for Executive Committee@ training within the first 5 months of joining the Committee. ThisExecutive Committee exists to make sure the charity is well-managed, risks are assessed and mitigated, and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group/District is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee BoardCommittee consists of the Chair, Treasurer and Secretary together with the Group Scout Leader, Individual section leaders (if opted to take on the responcibility) and parent representation and meets every 3- 4 months. Members of the Executive Committee complete 'Essential Information for Executive Committee@ training within the first 5 months of joining the Committee. ThisExecutive Committee exists to make sure the charity is well-managed, risks are assessed and mitigated, and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

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Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee exists to support the Group Scout Leaderin meeting the responcibilities of the appointments and is responcible for: The maintenance of Group property, The raising of funds for the administration of Group Finances; The Insurance of persons,property and equipment; Group public occasions; Assisting in the recruitment of leaders and other Adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those elected. Risk and Internal Control The group Executive Committee has identified the major risks to which they believe the Group is exposed,these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the Building, property and equipment. The The Group would request the use of buildings, property and equipmentfrom neighboring organisations such as the church, community centres and other Scout Groups. Simular resiprical arrangements exist with these organisations. The Group Group ahs sufficientbuilding and contents insurance in place to mitigate against perminant loss. Injury to Leaders, helpers, supporters and members. The Group through Membership fees controbutes to the Scout Association national accident insurance policy. Risk assessment are undertaken before all activities.Reduced income from funds raisingThe Group is primarily relient upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities, should there be a major reduction of income. The committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temperarily or perminantly. Reduction of Loss of LeadersThe Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of Leaders to an unacceptable level in a particular section or the group

Section B
Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee exists to support the Group
Scout Leaderin meeting the responcibilities of the
appointments and is responcible for:
The maintenance of Group property, The raising of funds for
the administration of Group Finances; The Insurance of
persons,property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other Adult
support; Appointing any sub committees that may be
required; Appointing Group Administrators and Advisors
other than those elected.
Risk and Internal Control
The group Executive Committee has identified the major
risks to which they believe the Group is exposed,these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are: Damage to the Building, property and
equipment. The The Group would request the use of
buildings, property and equipmentfrom neighboring
organisations such as the church, community centres and
other Scout Groups. Simular resiprical arrangements exist
with these organisations. The Group Group ahs
sufficientbuilding and contents insurance in place to mitigate
against perminant loss. Injury to Leaders, helpers,
supporters and members. The Group through Membership
fees controbutes to the Scout Association national accident
insurance policy. Risk assessment are undertaken before all
activities.Reduced income from funds raisingThe
Group is primarily relient upon income from subscriptions
and fundraising. The group does hold a reserve to ensure
the continuity of activities, should there be a major reduction
of income. The committee could raise the value of
subscriptions to increase the income to the group on an
ongoing basis, either temperarily or perminantly.
Reduction of Loss of LeadersThe Group is totally
reliant upon volunteers to run and administer the activities of
the Group. If there was a reduction in the number of Leaders
to an unacceptable level in a particular section or the group

3 LT700001 (27 February 2024)

p p g p as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the group. Reduction or loss of members The group provides activities for all young people aged 6 - 18. If the was a reduction in membership in a particular section or the group as a whole than there would have to be a contraction, consolidation or closure of a section. In the worst case senario the complete closure of the group. Risk and Internal control The group has in place systems of internal controls that are designed to provide reasonable assurances against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurance risks are covered.

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Section C

Objectives and activities

Summary of the objects of the charity set
out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Summary of the main activities in relation to these objects

4 LT700001 (27 February 2024)

Additional details of the objectives and activities (optional information but encouraged as best practice)

statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Youmay chooseto include further

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance spare time please have a chat. A very succesful camp and trip to Kandersteg was tthe highlight of the year with 70+members of the group taking the trip, I must thank Skip for the organisation of this fantastic trip with the next one being booked for 2026.The replacement of our old hall is completed and we moved back in in September, it will be great to get all our equipment out of storage containers and into the store. We alsoplanned for the opening of our new section Squirrels in January which has been fantastic with the addition of another 12 young people enjoying Scouting Thank you Lou, Heather, Jennie and Kate for taking the lead on this. West Coker Scouts have had a massive impact in supporting the local community over the last year and I hope this continues and we are looking forward to the next year. I believe the group provide a fun and active programme of activities for every young person, giving them a foundation for the future and an experience to remember. Well what a y and lots of ou thank you. W was tthe high next one bein equipment ou been fantasti this. West Co looking forwa foundation fo	Achievements and performance spare time please have a chat. A very succesful camp and trip to Kandersteg was tthe highlight of the year with 70+members of the group taking the trip, I must thank Skip for the organisation of this fantastic trip with the next one being booked for 2026.The replacement of our old hall is completed and we moved back in in September, it will be great to get all our equipment out of storage containers and into the store. We alsoplanned for the opening of our new section Squirrels in January which has been fantastic with the addition of another 12 young people enjoying Scouting Thank you Lou, Heather, Jennie and Kate for taking the lead on this. West Coker Scouts have had a massive impact in supporting the local community over the last year and I hope this continues and we are looking forward to the next year. I believe the group provide a fun and active programme of activities for every young person, giving them a foundation for the future and an experience to remember. Well what a y and lots of ou thank you. W was tthe high next one bein equipment ou been fantasti this. West Co looking forwa foundation fo
Summary of the main achievements of the charity during the year
	trip to Kandersteg was tthe highlight of the year with 70+members of the group taking the trip, I must thank Skip for the organisation of this fantastic trip with the next one being booked for 2026.The replacement of our old hall is completed and we moved back in in September, it will be great to get all our equipment out of storage containers and into the store. We alsoplanned for the opening of our new section Squirrels in January which has been fantastic with the addition of another 12 young people enjoying Scouting Thank you Lou, Heather, Jennie and Kate for taking the lead on this. West Coker Scouts have had a massive impact in supporting the local community over the last year and I hope this continues and we are looking forward to the next year. I believe the group provide a fun and active programme of activities for every young person, giving them a foundation for the future and an experience to remember.	Well what a and lots of o thank you. W was tthe high next one bei equipment o been fantasti this. West Co looking forwa foundation fo

Section E	Financial Review
Quantify and explain any designations Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £2000. The Group held reserves of approximately £11000 against this at year end. This is above the level required for operating expenses. However this can be explained by holding moneys for future camps and expeditions

Section E

Financial Review

Quantify and explain any designations
Brief statement of the charity’s policy on
reserves

Reserves Policy
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Trustee Board considers that the group should hold a sum
equivalent to 12 months running costs, circa £2000.
The Group held reserves of approximately £11000 against
this at year end. This is above the level required for
operating expenses. However this can be explained by
holding moneys for future camps and expeditions

Details of any funds materially in deficit

5 LT700001 (27 February 2024)

(circumstances plus steps to eliminate)

Further financial review details (optional information)

information, where relevant, about: • investment policy and objectives; Youmay chooseto include additional • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity;	Investment Policy The Group's Income and Expenditure is fluid and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only Llyods banks or building societies at this present time The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. Our principle fund raising is by our gift aid, annual events, donation and grant aid.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	To Build on our successes, stabilise our sections and continu

Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Peter Divall	Peter Divall	Peter Divall	Peter Divall	Peter Divall	Peter Divall	Steven Cox

Peter Divall						Steven Cox

GroupScout Leader						Chair
D 7 0 6 2 3
D	7	0	6	2	3

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