## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 22 Y to end date 3 1 0 3 2 3
Section A Reference and administration details
Charity name 1st West Coker Scout Group
Other names the charity is known by
Registered charity number (if any) 11 7 3 6 4 3
HQ registration number
Charity’s principal address Queen Elizabeth Pavilion
Halves Lane
West Coker
Postcode B A 2 2 9 B S
**----- End of picture text -----**
## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Steven Cox|Chair|| ||James Lefeuvre|Secretary|| ||Gemma Divall|Treasurer|| ||Peter Divall|GroupScout Leader|| ||Laura Windsor|Member|| ||Deborah Prigg|Member|| ||Mark White|Member|| ||James Haiselden|Quartermaster|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
The Group/District is a trust established under its rules which
are common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee BoardCommittee consists of the Chair,
Treasurer and Secretary together with the Group Scout
Leader, Individual section leaders (if opted to take on the
responcibility) and parent representation and meets every 3-
4 months.
Members of the Executive Committee complete 'Essential
Information for Executive Committee@ training within the
first 5 months of joining the Committee.
ThisExecutive Committee exists to make sure the charity is
well-managed, risks are assessed and mitigated, and
equipment are in good working order, and everyone follows
legal requirements and the organisation's policies and rules.
Their support helps other volunteers run high-quality and
safe programmes that gives young people skills for life.
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group/District is a trust established under its rules which
are common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee BoardCommittee consists of the Chair,
Treasurer and Secretary together with the Group Scout
Leader, Individual section leaders (if opted to take on the
responcibility) and parent representation and meets every 3-
4 months.
Members of the Executive Committee complete 'Essential
Information for Executive Committee@ training within the
first 5 months of joining the Committee.
ThisExecutive Committee exists to make sure the charity is
well-managed, risks are assessed and mitigated, and
equipment are in good working order, and everyone follows
legal requirements and the organisation's policies and rules.
Their support helps other volunteers run high-quality and
safe programmes that gives young people skills for life.
| 2 LT700001 (27 February 2024) |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee exists to support the Group
Scout Leaderin meeting the responcibilities of the
appointments and is responcible for:
The maintenance of Group property, The raising of funds for
the administration of Group Finances; The Insurance of
persons,property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other Adult
support; Appointing any sub committees that may be
required; Appointing Group Administrators and Advisors
other than those elected.
**Risk and Internal Control**
The group Executive Committee has identified the major
risks to which they believe the Group is exposed,these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are: Damage to the Building, property and
equipment. The The Group would request the use of
buildings, property and equipmentfrom neighboring
organisations such as the church, community centres and
other Scout Groups. Simular resiprical arrangements exist
with these organisations. The Group Group ahs
sufficientbuilding and contents insurance in place to mitigate
against perminant loss. Injury to Leaders, helpers,
supporters and members. The Group through Membership
fees controbutes to the Scout Association national accident
insurance policy. Risk assessment are undertaken before all
activities.**Reduced income from funds raising**The
Group is primarily relient upon income from subscriptions
and fundraising. The group does hold a reserve to ensure
the continuity of activities, should there be a major reduction
of income. The committee could raise the value of
subscriptions to increase the income to the group on an
ongoing basis, either temperarily or perminantly.
**Reduction of Loss of Leaders**The Group is totally
reliant upon volunteers to run and administer the activities of
the Group. If there was a reduction in the number of Leaders
to an unacceptable level in a particular section or the group| 3 LT700001 (27 February 2024) p p g p as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the group. **Reduction or loss of members** The group provides activities for all young people aged 6 - 18. If the was a reduction in membership in a particular section or the group as a whole than there would have to be a contraction, consolidation or closure of a section. In the worst case senario the complete closure of the group. **Risk and Internal control** The group has in place systems of internal controls that are designed to provide reasonable assurances against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurance risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Summary of the main activities in relation to these objects 4 LT700001 (27 February 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) |statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
You**may choose**to include further|



| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |**Section D**|**Achievements and performance**


spare time please have a chat. A very succesful camp and
trip to Kandersteg was tthe highlight of the year with
70+members of the group taking the trip, I must thank Skip
for the organisation of this fantastic trip with the next one
being booked for 2026.The replacement of our old hall is
completed and we moved back in in September, it will be
great to get all our equipment out of storage containers and
into the store. We alsoplanned for the opening of our new
section Squirrels in January which has been fantastic with
the addition of another 12 young people enjoying Scouting
Thank you Lou, Heather, Jennie and Kate for taking the lead
on this. West Coker Scouts have had a massive impact in
supporting the local community over the last year and I hope
this continues and we are looking forward to the next year. I
believe the group provide a fun and active programme of
activities for every young person, giving them a foundation
for the future and an experience to remember.
Well what a y
and lots of ou
thank you. W
was tthe high
next one bein
equipment ou
been fantasti
this. West Co
looking forwa
foundation fo|**Achievements and performance**


spare time please have a chat. A very succesful camp and
trip to Kandersteg was tthe highlight of the year with
70+members of the group taking the trip, I must thank Skip
for the organisation of this fantastic trip with the next one
being booked for 2026.The replacement of our old hall is
completed and we moved back in in September, it will be
great to get all our equipment out of storage containers and
into the store. We alsoplanned for the opening of our new
section Squirrels in January which has been fantastic with
the addition of another 12 young people enjoying Scouting
Thank you Lou, Heather, Jennie and Kate for taking the lead
on this. West Coker Scouts have had a massive impact in
supporting the local community over the last year and I hope
this continues and we are looking forward to the next year. I
believe the group provide a fun and active programme of
activities for every young person, giving them a foundation
for the future and an experience to remember.
Well what a y
and lots of ou
thank you. W
was tthe high
next one bein
equipment ou
been fantasti
this. West Co
looking forwa
foundation fo| |---|---|---| |Summary of the main achievements of
the charity during the year||| ||


trip to Kandersteg was tthe highlight of the year with
70+members of the group taking the trip, I must thank Skip
for the organisation of this fantastic trip with the next one
being booked for 2026.The replacement of our old hall is
completed and we moved back in in September, it will be
great to get all our equipment out of storage containers and
into the store. We alsoplanned for the opening of our new
section Squirrels in January which has been fantastic with
the addition of another 12 young people enjoying Scouting
Thank you Lou, Heather, Jennie and Kate for taking the lead
on this. West Coker Scouts have had a massive impact in
supporting the local community over the last year and I hope
this continues and we are looking forward to the next year. I
believe the group provide a fun and active programme of
activities for every young person, giving them a foundation
for the future and an experience to remember.|
Well what a
and lots of o
thank you. W
was tthe high
next one bei
equipment o
been fantasti
this. West Co
looking forwa
foundation fo| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Trustee Board considers that the group should hold a sum
equivalent to 12 months running costs, circa £2000.
The Group held reserves of approximately £11000 against
this at year end. This is above the level required for
operating expenses. However this can be explained by
holding moneys for future camps and expeditions| Details of any funds materially in deficit 5 LT700001 (27 February 2024) (circumstances plus steps to eliminate) Further financial review details (optional information) |information, where relevant, about:
• investment policy and objectives;
You**may choose**to include additional
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;|**Investment Policy**




The Group's Income and Expenditure is fluid and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
Llyods banks or building societies at this present time

The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
Our principle fund raising is by our gift aid, annual events,
donation and grant aid.| |---|---| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||To Build on our successes, stabilise our sections and continu| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|Peter Divall|Peter Divall|Peter Divall|Peter Divall|Peter Divall|Peter Divall|Steven Cox| |---|---|---|---|---|---|---|---| ||||||||| ||Peter Divall||||||Steven Cox| ||||||||| ||GroupScout Leader||||||Chair| ||D
7
0
6
2
3||||||| ||D|7|0|6|2|3|| 6 LT700001 (27 February 2024) ## **1st West Coker Scout Group No 1173643 Receipts and Payments Account** Year start date Year end date |||Year start date||Year end date|| |---|---|---|---|---|---| ||**For the year**
**from**|**4/1/2022**|**To**|**3/31/2023**|| ||||||| |**Receipts and payments**|||||| |**Receipts**|**£**
**6,883**
**1,068**
**44,601**
**-**
**7,547**
**60,099**
**-**
**-**
**-**
**5,997**
**-**
**-**
**-**
**5,997**
**-**
**-**
**-**
**-**
**1**
**-**
**-**
**-**
**1**
**66,097**
**-**
**66,097**
**Unrestricted**
**funds**|**2022/2023**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Endowment**
**funds**||**Total funds**
**£**
**6,883**
**1,068**
**44,601**
**-**
**7,547**
**60,099**
**-**
**-**
**-**
**5,997**
**-**
**-**
**-**
**5,997**
**-**
**-**
**-**
**-**
**1**
**-**
**-**
**-**
**1**
**66,097**
**-**
**66,097**|**2022/2023**
**Total funds**
**£**| |**Donations, legacies and similar**
**income**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||| |Membership subscriptions|**6,883**||||**-**| |Donations|**1,068**||||**-**| |Events and Camps|**44,601**||||**-**| |Gift Aid|**-**||||**-**| |Other similar income|**7,547**||||**-**| |**Sub total**|**60,099**||||**-**| |**Grants**|||||| |Maintenenace grant|**-**||||**-**| |Other grants|**-**||||**-**| |**Sub total**|**-**||||**-**| |**All Event**|||||| |Detail 1|**5,997**||||**-**| |Detail 2|**-**||||**-**| |Detail 3|**-**||||**-**| |Other fundraising activities|**-**||||**-**| |**Sub total**|**5,997**||||**-**| |**Scout hut income**|||||| |Hire of building|**-**||||**-**| |Hire of equipment|**-**||||**-**| |Other Scout hut income|**-**||||**-**| |**Sub total**|**-**||||**-**| |**Investment income**|||||| |Bank interest|**1**||||**-**| |Building Society interest|**-**||||**-**| |The Scout Association Short Term
Investment Service|**-**||||**-**| |Other investment income|**-**||||**-**| |**Sub total**|**1**||||**-**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**|||||| ||||**-**||**-**| ||||**-**||| ||||||**-**| ||||||| ||**66,097**||**-**||**-**| LT700003 February 2024) 1 of 4 ## **1st West Coker Scout Group No 1173643 Receipts and Payments Account** Year start date Year end date |||Year start date||Year end date|| |---|---|---|---|---|---| ||**For the year**
**from**|**4/1/2022**|**To**|**3/31/2023**|| ||||||| |**Receipts and payments**|||||| |**Payments**|**£**
**45,049**
**474**
**2,075**
**-**
**-**
**2,771**
**-**
**-**
**-**
**-**
**-**
**-**
**1,730**
**10**
**1,668**
**53,777**
**1,210**
**500**
**-**
**-**
**1,710**
**55,487**
**-**
**55,487**
**10,610**
**-**
**-**
**10,610**
**Unrestricted**
**funds**|**2022/2023**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Endowment**
**funds**||**Total funds**
**£**
**-**
**45,049**
**474**
**2,075**
**-**
**-**
**2,771**
**-**
**-**
**-**
**-**
**-**
**-**
**1,730**
**10**
**1,668**
**53,777**
**1,210**
**500**
**-**
**-**
**1,710**
**55,487**
**-**
**55,487**
**10,610**
**-**
**-**
**10,610**|**2022/2023**
**Total funds**
**£**| |**Charitable Payments**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||| |Membership subscriptions paid on
(National/County/Area/District)|||||**-**| |Youth programme and activities|**45,049**||||**-**| |Adult support and training|**474**||||**-**| |Rent|**2,075**||||**-**| |Water and Sewerage|**-**||||**-**| |Electricity and Gas|**-**||||**-**| |Insurance|**2,771**||||**-**| |Repairs and Renewals|**-**||||**-**| |Materials and equipment|**-**||||**-**| |Printing and photocopying|**-**||||**-**| |Contribution to camp costs|**-**||||**-**| |Uniforms|**-**||||**-**| |AGM and trustee expenses|**-**||||**-**| |Section Money|**1,730**||||**-**| |Misc|**10**||||**-**| |Scoutshop|**1,668**||||**-**| |**Sub total**|**53,777**||||**-**| |**Fundraising expenses**|||||| |All Fundraising|**1,210**||||**-**| |Unsung Hero|**500**||||**-**| |Detail 3|**-**||||**-**| |Other fundraising costs|**-**||||**-**| |**Sub total**|**1,710**||||**-**| |**_Total Gross Expenditure_**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**
**Asset and investment**
**purchases etc**|||||| ||||**-**||**-**| ||||**-**||| ||||||**-**| ||||||| ||||**-**||**-**| ||||||| ||**10,610**||**-**
**-**
**-**
**-**||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**10,610**||||**-**| LT700003 February 2024) 2 of 4 # **1st West Coker Scout Group No 1173643 Receipts and Payments Account** **For the year from** Year start date **4/1/2022** Year end date **To 3/31/2023** ## **Statement of assets and liabilities at the end of the year** ||||**2022/2023**|**2022/2023**|**2022/2023**||||**2022/2023**|| |---|---|---|---|---|---|---|---|---|---|---| ||**Unrestricted**||**Restricted**||**Endowment**||**Total funds**||**Total funds**|| ||**funds**||**funds**||**funds**|||||| ||**£**||**£**||**£**||**£**||**£**|| |**Cash funds**||||||||||| |Bank current account|**5,003**||**-**||**-**||**5,003**|||**-**| |Bank deposit account|**5,645**||**-**||**-**||**5,645**|||**-**| |Building society account|**-**||**-**||**-**||**-**|||**-**| |The Scout Association Short Term||||||||||| |Investment Service|**-**||**-**||**-**||**-**|||**-**| |Cash/Floats|**331**||**-**||**-**||**331**|||**-**| |**Total cash funds**|**10,979**||**-**||**-**||**10,979**|||**-**| |(agree balances with receipts andpayments a/c)|agreement error||ok||ok||agreement error|||ok| |**Other monetary assets**||||||||||| |Tax claim|**-**||**-**||**-**||**-**|||**-**| |Debts due from the||||||||||| |County/Area/District/Group|**-**||**-**||**-**||**-**|||**-**| |Insurance claim|**-**||**-**||**-**||**-**|||**-**| |**Sub total**|**-**||**-**||**-**||**-**|||**-**| |**Investment assets**||||||||||| |Investment property - detail|**-**||**-**||**-**||**-**|||**-**| |Quoted investments|**-**||**-**||**-**||**-**|||**-**| |Other investments - detail|**-**||**-**||**-**||**-**|||**-**| |**Sub total**|**-**||**-**||**-**||**-**|||**-**| |**Non monetary assets for**||||||||||| |Badge stock
~~**charity's own use**~~|**-**||**-**||**-**||**-**|||**-**| |Shop stock|**-**||**-**||**-**||**-**|||**-**| |Other stock|**-**||**-**||**-**||**-**|||**-**| |Land and buildings|**-**||**-**||**-**||**-**|||**-**| |Motor vehicles|**-**||**-**||**-**||**-**|||**-**| |Scouting equipment, furniture etc|**-**||**-**||**-**||**-**|||**-**| |Other|**-**||**-**||**-**||**-**|||**-**| |**Sub total**|**-**||**-**||**-**||**-**|||**-**| |**Liabilities**||||||||||| |Accounts not yet paid|**-**||**-**||**-**||**-**|||**-**| |Expenses incurred but not invoiced|**-**||**-**||**-**||**-**|||**-**| |Subscriptions not yet paid|**-**||**-**||**-**||**-**|||**-**| |Loan - detail|**-**||**-**||**-**||**-**|||**-**| |Other liabilities|**-**||**-**||**-**||**-**|||**-**| |**Sub total**|**-**||**-**||**-**||**-**|||**-**| |||||||||||| |**Total net assets**|**10,979**||**-**||**-**||**10,979**|||**-**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by** |Signature
Stephen Cox|Print Name| |---|---| ||Stephen Cox Chair| LT700003 February 2024) 3 of 4 Gemma Divall Gemma Divall Treasurer LT700003 February 2024) 4 of 4 England & Wales 31" c% f•4k¥Li*'.v13 (£ts* J(cU (* w¢ll Sc¢￿* LUP4fyJFu JkNL