Trustees Annual Report 01 Apr 2020 – 31 Mar 2021
1 Reference and Administration Details
Charity Name: The UK Python Association Charity Number: 1173471 Principal Address: c/o Acconomy, Arena Business Centre, Holyrood Close, Poole BH17 7FJ
1.1 Trustees
Tania Allard Cecilia Liao Ann Barr Gail Ollis Owen Campbell Vincent Prytherch Kristian Glass
2 Objectives and Activities
The objectives of the UKPA are:
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To advance education for the public benefit in the use and understanding of the Python programming language within the UK by:
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(a) Organising, presenting and promoting Python related conferences, meetings and events at venues within the UK,
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(b) Supporting and promoting Python related projects and events organised by UKPA members, and,
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(c) Supporting UKPA members wishing to attend Python related conferences, meetings and events.
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To advance education for the public benefit in the use and understanding of the Python programming language worldwide by supporting and promoting overseas Python related conferences, meetings and events.
The primary activity of the UKPA is to organise and run the annual PyCon UK conference.
3 Structure, Governance and Management
3.1 Governing Document
The UKPA’s governing document is its constitution, the current version of which is available at https://github.com/PyconUK/ukpa-constitution/releases/latest.
3.2 UKPA Members
The UKPA membership is the electoral body to which the trustees are accountable. There are two classes of membership:
- Members: have the full rights and obligations described in the UKPA constitution, including the right to vote on members decisions.
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Trustees Annual Report 01 Apr 2020 – 31 Mar 2021
- Associate Members: non-voting class of membership as described in the UKPA constitution.
3.3 Trustee Appointment
At the AGM in 2020, David Spademan retired as a trustee, and Gail Ollis was elected in accordance with section 13 of the UKPA’s constitution. In November 2020, Ann Barr was appointed Conference Director and thus became an ex-officio trustee.
3.4 Risk and Internal Control
The trustees have identified the major risks to which they believe the UKPA is exposed. These are:
3.4.1 Reduction or Loss of Members
If there were a reduction in membership of the UKPA then there would have to be a contraction, consolidation or closure of its activities.
3.4.2 Injury to Members, Conference Attendees or Trustees
The UKPA requires insurance to cover this potential risk and the trustees intend to put that insurance in place once the UKPA has sufficient funds to cover the cost of the premium.
3.4.3 Reduction or Loss of Volunteers
The UKPA is totally reliant upon volunteers to run and administer the activities of the UKPA. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities.
4 Achievements and Performance
As a result of the ongoing COVID19 pandemic, the trustees deciced to cancel the 2020 PyCon UK event and there was no other significant activity during the course of the year.
5 Financial Review
5.1 Reserves Policy
The UKPA has undertaken a review of its potential liabilities in the face of foreseeable risks and determined that a reasonable sum to hold in reserve is that required to cover a year’s operational expenditure plus some contingency for unforeseen costs: £10K
At the end of March 2021, the UKPA held reserves of £4516.
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Trustees Annual Report 01 Apr 2020 – 31 Mar 2021
All funds raised from previous PyCon UK conferences are currently held by PyCon UK Society Ltd (PUKSL). The intention is that these funds will be transferred to the new subsidiary trading company and PUKSL will be closed.
5.2 Investment Policy
The UKPA has adopted a low risk strategy and all funds are held in cash using only mainstream banks or building societies.
6 Declaration
The trustees declare that they have approved the trustees report above.
Signed on behalf of the charity’s trustees:
Signature:
Date: 04 December 2021
Full Name: TODO
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Charity Name
No (if any)
Receipts and payments accounts
CC16a
For the period 2020/04/01 2021/03/31 To from
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts - - - - - - - - - - - Sub total - Total receipts - Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). |
to the nearest £ - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ - - - - - - - - - - - - - |
Last year to the nearest £ |
| - - - - - - - - - |
- | - | ||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | - | - | - |
A3 Payments
| A3 Payments | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1,140 | - | - | 1,140 | - | ||||||||
| 35 | - | - | 35 | - | ||||||||
| 360 | - | - | 360 | - | ||||||||
| 467 | - | - | 467 | - | ||||||||
| - | - | - | - | - | ||||||||
| - | - | - | - | - | ||||||||
| - | - | - | - | - | ||||||||
| - | - | - | - | - | ||||||||
| - | - | - | - | - | ||||||||
| **Sub total ** | 2,002 | - | - | 2,002 | - | |||||||
| A4 Asset and investment | ||||||||||||
| purchases, (see table) | ||||||||||||
| - | - | - | - | |||||||||
| - | - | - | - | |||||||||
| **Sub total ** | - | - | - | - | - | |||||||
| **Total payments ** | 2,002 | - | - | 2,002 | - | |||||||
| **Net of receipts/(payments) ** | - 2,002 | - | - | - 2,002 | - | |||||||
| A5 Transfers between funds | - | - | - | - | - | |||||||
| A6 Cash funds last year end | 6,517 | - | - | 6,517 | - | |||||||
| **Cash funds this year end ** | 4,516 | - | - | 4,516 | - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Current Account Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 4,516 - - 4,516 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
Signature
Date of Print Name approval