**Trustees Annual Report 01 Apr 2020 – 31 Mar 2021** ## **1 Reference and Administration Details** **Charity Name:** The UK Python Association **Charity Number:** 1173471 **Principal Address:** c/o Acconomy, Arena Business Centre, Holyrood Close, Poole BH17 7FJ ## **1.1 Trustees** Tania Allard Cecilia Liao Ann Barr Gail Ollis Owen Campbell Vincent Prytherch Kristian Glass ## **2 Objectives and Activities** The objectives of the UKPA are: 1. To advance education for the public benefit in the use and understanding of the Python programming language within the UK by: - (a) Organising, presenting and promoting Python related conferences, meetings and events at venues within the UK, - (b) Supporting and promoting Python related projects and events organised by UKPA members, and, - (c) Supporting UKPA members wishing to attend Python related conferences, meetings and events. 2. To advance education for the public benefit in the use and understanding of the Python programming language worldwide by supporting and promoting overseas Python related conferences, meetings and events. The primary activity of the UKPA is to organise and run the annual PyCon UK conference. ## **3 Structure, Governance and Management** ## **3.1 Governing Document** The UKPA’s governing document is its constitution, the current version of which is available at https://github.com/PyconUK/ukpa-constitution/releases/latest. ## **3.2 UKPA Members** The UKPA membership is the electoral body to which the trustees are accountable. There are two classes of membership: 1. Members: have the full rights and obligations described in the UKPA constitution, including the right to vote on members decisions. Page 1 of 3 **Trustees Annual Report 01 Apr 2020 – 31 Mar 2021** 2. Associate Members: non-voting class of membership as described in the UKPA constitution. ## **3.3 Trustee Appointment** At the AGM in 2020, David Spademan retired as a trustee, and Gail Ollis was elected in accordance with section 13 of the UKPA’s constitution. In November 2020, Ann Barr was appointed Conference Director and thus became an ex-officio trustee. ## **3.4 Risk and Internal Control** The trustees have identified the major risks to which they believe the UKPA is exposed. These are: ## **3.4.1 Reduction or Loss of Members** If there were a reduction in membership of the UKPA then there would have to be a contraction, consolidation or closure of its activities. ## **3.4.2 Injury to Members, Conference Attendees or Trustees** The UKPA requires insurance to cover this potential risk and the trustees intend to put that insurance in place once the UKPA has sufficient funds to cover the cost of the premium. ## **3.4.3 Reduction or Loss of Volunteers** The UKPA is totally reliant upon volunteers to run and administer the activities of the UKPA. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities. ## **4 Achievements and Performance** As a result of the ongoing COVID19 pandemic, the trustees deciced to cancel the 2020 PyCon UK event and there was no other significant activity during the course of the year. ## **5 Financial Review** ## **5.1 Reserves Policy** The UKPA has undertaken a review of its potential liabilities in the face of foreseeable risks and determined that a reasonable sum to hold in reserve is that required to cover a year’s operational expenditure plus some contingency for unforeseen costs: £10K At the end of March 2021, the UKPA held reserves of £4516. Page 2 of 3 **Trustees Annual Report 01 Apr 2020 – 31 Mar 2021** All funds raised from previous PyCon UK conferences are currently held by PyCon UK Society Ltd (PUKSL). The intention is that these funds will be transferred to the new subsidiary trading company and PUKSL will be closed. ## **5.2 Investment Policy** The UKPA has adopted a low risk strategy and all funds are held in cash using only mainstream banks or building societies. ## **6 Declaration** The trustees declare that they have approved the trustees report above. Signed on behalf of the charity’s trustees: **Signature:** **Date:** 04 December 2021 **Full Name:** TODO Page 3 of 3 **Charity Name** **No (if any)** ## **Receipts and payments accounts** **CC16a** **For the period** 2020/04/01 2021/03/31 **To from** ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ -**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| ||**-**|**-**|**-**|**-**| ## **A3 Payments** |**A3 Payments**||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||**1,140**||**-**||**-**||**1,140**||**-**||| |||**35**||**-**||**-**||**35**||**-**||| |||**360**||**-**||**-**||**360**||**-**||| |||**467**||**-**||**-**||**467**||**-**||| |||**-**||**-**||**-**||**-**||**-**||| |||**-**||**-**||**-**||**-**||**-**||| |||**-**||**-**||**-**||**-**||**-**||| |||**-**||**-**||**-**||**-**||**-**||| |||**-**||**-**||**-**||**-**||**-**||| |**_Sub total_ **||**2,002**||**-**||**-**||**2,002**||**-**||| |||||||||||||| |**A4 Asset and investment**||||||||||||| |**purchases, (see table)**||||||||||||| |||**-**||**-**||**-**||**-**||||| |||**-**||**-**||**-**||**-**||||| |**_Sub total_ **||**-**||**-**||**-**||**-**|||**-**|| |||||||||||||| |**_Total payments_ **||**2,002**||**-**||**-**||**2,002**|||**-**|| |||||||||||||| |**_Net of receipts/(payments)_ **||**- 2,002**||**-**||**-**||**- 2,002**||**-**||| |**A5 Transfers between funds**||**-**||**-**||**-**||**-**||**-**||| |**A6 Cash funds last year end**||**6,517**||**-**||**-**||**6,517**||**-**||| |**_Cash funds this year end_ **||**4,516**||**-**||**-**||**4,516**||**-**||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Current Account
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**4,516**
**-**
**-**
**4,516**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Date of Print Name approval