Trustees’ Annual Report for the period
From 6 April 2020 Period start date To 5 April 2021 Period end date
Charity name: Bethania Evangelical Church
Charity registration number: 1173470
Objectives and Activities
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SORP reference
Summary of the Para 1.17 To advance the Christian faith, for the
purposes of the charity public benefit, by seeking to meet the
as set out in its needs that are identified in the local
governing document community, using the principles of
the Christian faith to guide our
actions
Summary of the main Para 1.17 and At the start of the year we had to
1.19
activities in relation to close our premises due to the COVID
those purposes for the Pandemic. We then continued online
public benefit, in via zoom for our church and Prayer-
particular, the activities, house activities
projects or services
identified in the The Chaplaincy which we had
accounts. operated in the local High School for
many years was also moved online at
first. When we were permitted, we
returned to the school mainly using
the outside spaces.
From the beginning of April, we
formed a partnership with the local
community and High School to
provide support to the local people
badly affected by the Pandemic. This
consisted of the purchase and
delivery of essential food, support
with utility bills, prescription
collection, supply of white goods and
support with house moves. We also
provided the families of local children
with activity packs. This was
supported by local funding agencies
together with personal donations. We
also established a 24hour helpline.
Towards the end of the period we
commenced preparations to open a
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food pantry in the local community centre which as well providing subsidised food will be able to provide a place for people to gather and receive advice and moral support. Statement confirming Para 1.18 We have complied with our duty to whether the trustees have due regard to the commission’s have had regard to the public benefit guidance when guidance issued by the exercising any powers or duties to Charity Commission on which the guidance is relevant public benefit
Additional information (optional)
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SORP reference
n/a
Policy on grant making Para 1.38
n/a
Policy on social Para 1.38
investment including
program related
investment
During this period the contribution
Para 1.38 from volunteers has been
Contribution made by extraordinary. Local people who
volunteers became available during the COVID
lockdown, made themselves available
to support the community. Up to 60
volunteers manned the helpline,
provided admin & financial
management, made up family activity
packs, purchased and delivered food,
delivered prescriptions and even
helped with house moves.
Other
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Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | The beginning of this period coincided with the outbreak of the COVID Pandemic. Like many organisations we had to immediately cease face to face meetings which required a steep learning curve to accommodate online technology such as ‘zoom’ and producing and editing video clips so we could continue to operate online meetings, city wide ‘pray for the city’ events and video presentations. It quickly became clear to us that the local community required support. The efects of the virus including ill health, loss of income, loneliness and isolation combined with ongoing issues of deprivation and child poverty manifested in considerable need. Due to an already established presence in the community, we were able to mobilise and form a partnership between community leaders, the local High School and ourselves as the lead charity, This project is called CAST (Coronavirus Action, St Mellons and Trowbridge) Starting with a substantial online and leafet campaign and a 24hour helpline, we then recruited over 60 volunteers and as a result have been able to help nearly 2,000 people with over 700 deliveries of food, 350 family activity packs and white goods. In addition, a recovery mentoring programme has been established with 4 trained mentors Towards the end of this period, we began preparations for a Food Pantry in the local Community Centre, which as well as providing access to good quality, low cost food will help bring the community together During the Pandemic we also maintained our links with the local High School, where we operate a chaplaincy. As stated above, through our CAST partnership we helped support the young people by the provision of 350 activity packs. We also held on-line assemblies and even ran a fun summer activity throughout the community with a |
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Hawaiian Santa Sleigh and a street singing event As a Prayer-house we continued to support churches in the city through our online ‘Pray for the City’ and video interviews.
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You may choose to include further statements where relevant about:
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Despite the Pandemic, the charity
has continue to perform well against
Achievements against Para 1.41 its declared objectives namely:
objectives set ‘… to advance the Christian faith, for
the public benefit, by seeking to meet
the needs that are identified in the
local community, using the principles
of the Christian faith to guide our
actions’
In fact we have been able to support
and reach even more people than we
would have expected in normal times
Because of the Pandemic, we
suspended our plan to fund and
Performance of recruit a mission team.
fundraising activities Para 1.41 Instead we were able to access
against objectives set various Coronavirus funds to support
our ‘CAST’ community work as
outlined above.
In addition we received very generous
support from personal donations
Investment performance n/a
against objectives Para 1.41
Other
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Financial Review
Review of the charity’s Para 1.21 financial position at the end of the period
The charity received £91,195 of income set against £35,977 expenditure. Leaving a surplus of
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£55,218 for the period. The charity
inherited a residual balance of
£31,093 from the previous year This
resulted in a closing surplus of
£86,311 to be carried forward into the
next year.
However, of this surplus, £54,172 is
restricted by various funding bodies
and donors to enable completion of
the CAST community project
Statement explaining Para 1.22 The Charity is holding a reserve in the
the policy for holding accounts of £32,000 unrestricted
reserves stating why funds. This is intended to support
they are held future maintenance and improvement
works of our 19c Listed Building.
These reserves can also help ensure
that the CAST community support
initiative can continue even if
fundraising is insufficient. The charity
is also holding as reserves, the
surplus of £54,172 of the restricted
funds which is earmarked for the
completion of CAST project in the next
period
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 No concerns at this time
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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In normal times, the charity is funded
by regular and ‘one-off’ donations by
The charity’s principal church members and friends. We
sources of funds Para 1.47 envisage that the community project
(including any work outlined above will continue into
fundraising) the future with support from
government, local authority & other
grants
Investment policy and n/a
objectives including any
social investment policy
adopted Para 1.46
The principle risk would be the
reduction of giving from our regular
A description of the Para 1.46 contributors.
principal risks facing the A secondary risk would be the need
charity for unforeseen investment becoming
necessary in our 200 year old
building. However a full structural
survey followed by a substantial
programme of improvements has
reduced this risk to low.
A third risk would arise from the
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ongoing Coronavirus Pandemic in terms of health and government restrictions. We will continue to mitigate risks that we can manage by following all government guidelines and health and safety recommendations Other
Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 ‘Foundation’ model constitution
document
How is the charity Para 1.25 Charitable Incorporated Organisation
constituted? (CIO) whose only voting members are
its charity trustees with a ‘Foundation’
model constitution
Trustee selection Para 1.25 In selecting individuals for
methods including appointment as charity trustees, the
details of any charity trustees will have regard to
constitutional provisions the skills, knowledge and experience
e.g. election to post or needed for the effective
name of any person or administration of the CIO.
body entitled to appoint
one or more trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction
and training of trustees Para 1.51
The charity’s
organisational structure
and any wider network Para 1.51
with which the charity
works
Relationship with any
related parties Para 1.51
Other
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Reference and Administrative details
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Charity name Bethania Evangelical Church
Other name the charity
uses
Registered charity 1173470
number
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Charity’s principal 13 Barons Court Road address Penylan Cardiff CF23 9DF
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
David Clague Treasurer and All three
1
principal contact
John Gallagher 7 [th] November to year
2
end
Robert Jones 7 [th] November to year
3
end
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Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
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Signature
(s)
Full David Robert Clague
name(s)
Positio Secretary and Treasurer
n (eg
Secretary
, Chair,
etc)
Date
20 [th] November 2021
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| Bethania Evangelical Church | Bethania Evangelical Church | 1173470 | ||
|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | |||
| For the period from |
6th April 2020 | To | 5th April 2021 |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 11,340 - 3,195 - - - - - 14,535 - - - 14,535 1,653 3,327 1,795 1,572 1,142 - - - - 9,489 - - - 9,489 5,046 - 27,093 32,139 |
Restricted funds to the nearest £ - 76,660 - - - - - - 76,660 - - - 76,660 - - - - - 16,664 9,824 - - 26,488 - - - 26,488 50,172 - 4,000 54,172 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 11,340 76,660 3,195 - - - - - 91,195 - - - 91,195 1,653 3,327 1,795 1,572 1,142 16,664 9,824 - - 35,977 - - - 35,977 55,218 |
Last year to the nearest £ |
|
| Donations | 11,340 | 14,180 | ||||
| Grants and donations CAST Food Project | - | - | ||||
| HMRC Gift Aid | 3,195 | 4,080 | ||||
| Church Hire | - | 820 | ||||
| legacy | - | 3,479 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
14,535 | 22,559 | ||||
| A2 Asset and investment sales, (see table). |
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| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
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| 22,559 | ||||||
| Utilities & servicingbuilding | 1,653 | 1,005 | ||||
| Insurance | 3,327 | 2,360 | ||||
| Buildingmaiontnenance | 1,795 | 1,377 | ||||
| Operational Costs | 1,572 | 2,277 | ||||
| Gifts | 1,142 | 3,923 | ||||
| CAST Food Project | - | - | ||||
| CASTpersonellpayments | - | - | ||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 9,489 | 10,942 | ||||
| A4 Asset and investment purchases, (see table) |
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| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
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| 10,942 | ||||||
| 5,046 | 50,172 | - | 55,218 | 11,617 | ||
| - | - | - | - | - | ||
| 27,093 | 4,000 | - | 31,093 | - | ||
| 32,139 | 54,172 | - | 86,311 | 11,617 |
CCXX R1 accounts (SS)
18/12/2021
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Church accounts CAST Food Project balance Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 32,139 - - 54,172 - - 32,139 54,172 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
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| Endowment funds to nearest £ |
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CCXX R2 accounts (SS)
18/12/2021
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Bethania Evangelical Church On accounts for the year 5 April 2021 Charity no 1173470 ended (if any) Set out on pages 1 and 2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 05/02/2021 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 18/12/2021 Signed: Name: Stepen Charles Hallett Relevant professional FCA - ICAEW qualification(s) or body (if any): Address: 22-24 James Street Cardiff CF10 5EX
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER
| Bethania Evangelical Church | Bethania Evangelical Church | 1173470 | ||
|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | |||
| For the period from |
6th April 2020 | To | 5th April 2021 |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 11,340 - 3,195 - - - - - 14,535 - - - 14,535 1,653 3,327 1,795 1,572 1,142 - - - - 9,489 - - - 9,489 5,046 - 27,093 32,139 |
Restricted funds to the nearest £ - 76,660 - - - - - - 76,660 - - - 76,660 - - - - - 16,664 9,824 - - 26,488 - - - 26,488 50,172 - 4,000 54,172 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 11,340 76,660 3,195 - - - - - 91,195 - - - 91,195 1,653 3,327 1,795 1,572 1,142 16,664 9,824 - - 35,977 - - - 35,977 55,218 |
Last year to the nearest £ |
|
| Donations | 11,340 | 14,180 | ||||
| Grants and donations CAST Food Project | - | - | ||||
| HMRC Gift Aid | 3,195 | 4,080 | ||||
| Church Hire | - | 820 | ||||
| legacy | - | 3,479 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
14,535 | 22,559 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
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| 22,559 | ||||||
| Utilities & servicingbuilding | 1,653 | 1,005 | ||||
| Insurance | 3,327 | 2,360 | ||||
| Buildingmaiontnenance | 1,795 | 1,377 | ||||
| Operational Costs | 1,572 | 2,277 | ||||
| Gifts | 1,142 | 3,923 | ||||
| CAST Food Project | - | - | ||||
| CASTpersonellpayments | - | - | ||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 9,489 | 10,942 | ||||
| A4 Asset and investment purchases, (see table) |
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| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
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| 10,942 | ||||||
| 5,046 | 50,172 | - | 55,218 | 11,617 | ||
| - | - | - | - | - | ||
| 27,093 | 4,000 | - | 31,093 | - | ||
| 32,139 | 54,172 | - | 86,311 | 11,617 |
CCXX R1 accounts (SS)
18/12/2021
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Church accounts CAST Food Project balance Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 32,139 - - 54,172 - - 32,139 54,172 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
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| OK | |||
| Endowment funds to nearest £ |
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CCXX R2 accounts (SS)
18/12/2021
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Bethania Evangelical Church On accounts for the year 5 April 2021 Charity no 1173470 ended (if any) Set out on pages 1 and 2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 05/02/2021 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 18/12/2021 Signed: Name: Stepen Charles Hallett Relevant professional FCA - ICAEW qualification(s) or body (if any): Address: 22-24 James Street Cardiff CF10 5EX
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER