arity Registration Number: 1173436 Company Registratlon Number.. 09975230 DALECOTE HOUSE LIMITED IA COMPANY LIMITED BY GUARANTEE) TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2021
DALECOTE HOUSE LIMITED (A COMPANY LIMITED BY GUARANTEEI LEGALAMD ADMINISTRATIVE INFORMAnoN FOR THE YEAR ENDED 30JUNE 2021 Oirettors G A Logue A J Searle P Fernandez-montes Secretary W P Watson Charity Number 1173436 Company Number 99752350 Princlpal Address 165 Warwick Road Coventry CV3 6AU Registered Offlce 165 Warwick Road Covent LN3 6AU Independent Examiner5 G R Assoclates Calle Naranjo I El Pinar de Campoverde 03191 Pilar de la Horadada Comunidad Valenciana Spain Bankers HSBC 126 Parade Leamin8ton Spa Warwickshire CV32 4AJ
DALECOTE HOUSE LIMITED IA COMPANY LIMITED BY GUARANTEEI CONTErirs Page Trustees Report 14 Independent Examination tatement of Financial Attivities Statement of Financlal Position Notes to the Accounts &13
DALECOTE HOUSE LIMITED TRUSTEES REPORT FOR THE YEAR ENDED 30 JUNE 2021 The Trustees present their report together with the accounts of the Charity for the year ended 30 June 2021. The accounts have been ppared on agreed accounting pollcies and Comply with the Chari5 Trust Deed, applicable law and the requirements of the Statement of Recommended Practice 'Accounting and reportln8 by Charities. issued in March 2CK)5. Structure, goverrkince and Management Dalecote House Llmlted Is a company Ilmited by guarantee and Is a registered charlty, governed by its Memorandum and Art5cles of Associatlon. The Trustees, I'who are al the dlrectors for the purpose of company lawl who served durin8 the vear were.. G A Lo8ue AJ Searle JARook G Earle 8 Calcott H Davoudian P Fernandez-montes 5 Warner S Phllllps (appointed 30 October 2020) C Ingram {appointed 30 October 20201 All new Trustees are given an Inductlon meetln8 explalnlng thelr rOS as Trustees. All Trustees are encouraged to attend relevant update and training courses. Overall responsibility and control rest with the Board of Trustees of the charitable company. The Board meets every six months to determine policies. Rlsk policy The Trustees have assessed the malor risks to which the charity is exposed, in particular those related to the operation5 and finances of the charlty and are satisfied that Systems a in place to miti8ate any exposure to major risks. Objertlves and artlvltles al To advance the educatlon of the public in the principles of Freemasonry, In particular, but not e¥clusively. by the establishment and maintenance of a Masonic Heritage Centre for Coventry. bl To provide grants to advance such local charitable purposes {according to the Law of England and Wale51 as the directors see frt frorn time to time.
DALECOTE HOUSE LIMITED TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2021 Achievement and Progress towards charltable obJectlves Objective 11 The library and museum for Freemasonry in Coventry continues to be established in Dalecote House and contsins items that are pertinent to Coventry and ivs wlder area from the former Provincial Museum and Library. Durlng the last year, the cov119 crisis meant that the bullding was closed for most of the time. and apart from essential and routlne rnalntenance, no volunteers or visitors were permitted in the building. The period of lockdown did allow tlme to reflect. and It was decided to move the library from Its current locatlon on the second floor to one on the ground floor. so that it would be more accessible to those that wish to visit. It is intended to make this move during Autumn 2021 and costs will incurred in the accounts for year ending 30 June 2022. The estimated costs to adapt lair conditionin& security) and enhance the new room for thls purpose are modest. A goal still exists to increase the amount of documentation about the collectlon and make this infom)ation more widely avallable via, for example, social media channels. eg Twitter or Facebook. and the move of the Ilbrary permlts an opportunity to develop this strategy. Objectlve 2) In previou5 years we have made the premlses available to varlous local charities and to the anclent Guilds of the City for meetin85 and furtherance of thelr various events. Several of the events usually raise sums of money which are distributed for charitable purposes. Where it was possible, we opened the rooms and the tar park to charitable groups for holding meetings during lockdown. however to a lar8e extent the building was not able to be used and fundralsing for events, particularly the annual pantomime for disabled and dlsadvantaged childn, run by the Freemasons, was very limlted this year. Flnan¢lal Revlew Dalecote House Ltd Ithe Charity) leases the premises'Dalecote House, on a long lease. One of the Charltfs main income Streams is from sub-leasin8 the premlses to a caterlng and events company. During lockdown, the tenant has been unable to use the premise5. and the Trustees agreed that to protect the tenant land the Charitys income) for future years. lease payments from the tenant would continue to be suspended. This declsion was made, knowlng that Dalecote House Ltd was entitled to land had previously received) various government support and grants which would oftset the majorlty of this lack of lease income. Total Incoming resources for the year under review amounted to £65.5571£116.232: 20201. After deductlng trading expendFture of £59,0131£80,268= 20201. the charity reports a financial gain of £6,044 (gain £35,964: 20201.
DALECOTE HOUSE LIMrrED TRUSTEES REPORT {CONTINUED) FOR THE YEAR ENDED 30 JUNE 2021 Reserves Pollcv The Trustees previous had an ambition to malntain sufficient unrestricted funds of approximately 3 months management and administrative costs. Considering the disruption to the economy and businesse5 from COV11>19, and restrictions on meetings and gatherings. the Trustees anticipated that there could be a severe detrimental effect on the main lessee of the building owin8 to reduced room rental and dinln8 income from customers. The Trustees still think tt is prudent to hold greater than one yearfs running costs in reserve. until the situation is Clear. Role of Voluntsers All Trustees undertake their work voluntarlly. Publ1¢ Benefft The Trustees confim that they have referred to the guidance in the Charity Commissions general guidance on public beneflt when reviewing the charitys alms and objectives and In plannlng future activitles. Ststemert of Trustee's Responslbllltles The Trustees (who are also the Directors of Dalecote House Mited for the purposes of company lawl are responsible for preparing the Trustees Report and the Accounts in accordance wlth applicable law and United Kingdom Accountln8 Standards Iunited Kingdom Generally Accepted Accountln8 Practice). Company law requlres the Trustees to prepare accounts for each financial year. whlch glve a true and fair view of the state of affairs of the charitable company and of the incomlng resources and appllcatlon of resources, Includin8 the income and expenditure. of the charitable company for the year. In preparin8 these accounts. the Trustees are required to '. Select sultable accountln8 policies and then apply them conslstentlv Observe the methods and principles in the Charities SORP Make judgements and estimates that are reasonable and prudent State whether applicable UK Accounting Standards have been followed. subjert to any material departures disclosed and explained in the accounts Prepare the accounts on the 80ing concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time. the financial position of the charitable company and enable them to ensure that the accounts comply with the Companies Act 26. They are also responsible for safeguarding the assets of the charitable company and hen for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the Board and signed on its behalf by . A J Searle- Trustee &21 Date
DALECOTE HOUSE UMITED INDEPENDEKf EXAMINERS REPORTTOTHE TRusfEES I report on the accounts of the company forthe year ended 30June 2021 which are set out on pages 6tol4. The Trustees land ttr¥)se WIM) are aLw the director5 of the company for the purp)ses of companv law} are reSnsIble for the preparatK>n of the accoun The Trustees considerthat an audit is not required for this year under section 144121 of the Charities Act 2011 (the 2011 Art) and that an independent examination is required. Havin8 satisfied rnyself that the charity not subject to audit under company law and is eligible for independent examination. it is my resp)nsibility to: Examine the accounts under section 145 of the 2011 Act Follow procedures laid down in the General Direttion5 given by the Charity Commi55ion under section 14515)Ibl of the 2011 Act State whether particular matters have come to my attention Basls of Independent Examinets Rewjrt My examinatton Yns carried out in accordan wtth the General Direttions given by the Charity Commission. An examination includes a revlew of accounting records kept the charity and a comparison of the accounts presented with those records. It also indudes consideration of any unusual item5 or disc505ures in the accounts. and seeking explanations from you as Trustees concerning any such matters. The procedures undertsken do not provide all the evidence that would be required in an audiL However. all paperwork has been examined in the course of the financial year and tt is my opinion that these accounts represent a true and fair view of the charitable attbvitkes in the financial yearended 30June 2021. Independent Examin5 Rei)ort In connection with my examinatN)n, no matter has come to my attention . l. Which gives me reasonable cause to believe that, in any material re5F*rt the requirements to keep accounting records in accordan with section 386 of the Companies Att 2CK)6, and to prepare accounts which accord with the accounting records. compty with the accounting requirements of section 396 of the Companies Att 21x16 and with the methods and principles of the Statement of Recommended Practice: Accountin8 and Reporting by Chartties have not been met. or 2. To which, in my opinbon. attention should be drawn in orderto enable a property understsnding of the accounts to be reached. save the removal of historic balances which are no longer relevant Gail Griffin MAAT G R A550ciates 4fjrffv
DALECOTE HOUSE LIMITED STATEMENT OF FINANCIAL ACTivrriES FOR THE YEAR ENDED 30 JUNE 2021 Notes Unrestrlcted Restrfcted Funds Fund5 Total 2021 Total 2020 INCOMING RESOURCES Intoming resources fro. generated funds Voluntary income Artivities for 8enerating funds 2 Incomlng resource5 from charltable actlvltles Grants Outreach Other Incomlng resources Other income TOTAL INCOMING RESOURCES 37.606 37.606 91,234 SL7 116 232 RESOURCES EXPENDED Cost of generating funds Tradin8 expendtture Cost of charitable activities Direct charitable costs Support costs Governance costs 59.513 65,513 80.268 59 14ET INCOMING RESOURCES BEFORE TRANSFERS Prior year adjustment TRANSFER BETWEEN FUNDS NEf MOVEMENT IN FUNDS FUNDS BROUGHT FORWARD 1.7.20 FUNDS CARRIED FORWARD 30.6.21 6.044 35.964 9,445 12 6,044 45,409 57 The Statement of financlal activities includes all gains and losses for the year. All incomlng sOUrceS and resour$ expended derive from continuing activitie5.
DALECOTE HOUSE LIMITED STATEMENT OF FINANCIAL POSITION AS AT 30 JUNE 2021 Notes 2021 2020 FIXED ASSETS Tangible fixed assets CURRENT ASSErs Oebtors Cash at b?nk and in hand 301 1,887 CREDrroRS Amounts falling due wlthln one year io 4,362 NEf CURRENT ASSETS CREDITORS Amounts fallln¥ due after one year NET ASSErs li 81,029 75,361 13 405 FUNDS Unrestricted fvnds Re5trirted funds 12 12 56.405 51,361 For the financial year ended 30 June 2021. the company was entitled to exemption from audit under sertion 477 of the CompanSes Art 2Crt)6. The members have not required the company to obtain an audit of 5t5 accounts for the financial year in question in accordance with section 476 of the Companies Act 2006. The Trustees ènd Direttors acknowledge their responsibilities for complying with the requlrements of the Art with respect to accounting records and the preparation of accounts. The financial statements have been prepared in accordance with the special provisions of Part Vll of the Companies Act 2006 relating to small companies and with the Financial Reporting Standard for Smaller Entities (effective April 20081. The financlal statements were approved by the Board on behalf. and signed on its A J Searle- Trustee
DALECOTE HOUSE LIMITED NOTESTO THE ACCOUNTS FOR THE YEAR ENDED 30JUNE 2021 l. Princlpal accountln8 policies The following policies have been applied consistently in dealin8 Wlth items whlch are considered material in relation to the companls financial statements. •. Basis of Accountl The financial statements are prepared on the hlstorlcal cost basis of accounting and have been prepared in accordance with the Financial Reporting Standard for Smaller Entltles (effective Aprll 2Crf)81. The financial statements are prepared in accordance with the Statement of Recommended Practice. "Accounting and Reportlng by Charities ISORP 2LKI51 issued in March 2CN)5. b. Depreciatlon All additions greater than £5CKI are copitalised and brought Into account In accordance wlth nomal accountlng practice. Depreclation is provided In order to write off the cost of fixed assets over their estimated useful live5 at the followin8 rates: Fixtures, fittlngs and equlpment 33.3% strai8ht line ¢. Stock Stock is valued at the lower of cost and net reallsable value. d. IornIng Resources All incoming resources are Included in the Statement of Financlal ACtivleS ISOFAI when the charlty Is legally entltled to the income and the amount can be quantlfied with reasonable accuracy. e. Cash Flow Statement The company has taken advantage of the exemption provided by Flnanclal Reportlng Standard No.1 from not producing a cash flow Statement on the grounds that it Is a small company. f. Resources Expended Resources expended are reco8nised in the perlod in which they are Incurred. The costs include attributable VAT where not recoverable. Costs relatin8 directly to an activity are allocated to that activity. Charitable expenditure comprises those costs incurred by the charity In the delivery of its activities and services for its beneficiaries. It includes both costs that relate directly to an activity and those of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charitiible company and include the independent examiners costs.
DALECOTE HOUSE LIMITED NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30 JUNE 2021 l. Principal accountlng policies ¢ontiTrue(i 8. Unrestrlcted Funds These funds are incoming resources CeIVable or 8enerated for the objectives of the charitable company wlthout further speclfied purposes and a avallable as general funds. h. Restrfcted Funds These are used for a specific purpose as laid down by the donor. Expenditure which meets thls criterion Is charged to the fund, together wrth a fair allocation of management and support costs. l. Operatln8 Leases Rentals payable under operatin8 leases are char8ed agalnst income on a stral8ht.llne basls over the lease term. 2. Actfvltles for generatlng funds Unrestrlrted Restrfrted Funds Funds Total 2021 Totsl 2020 Ground rent Donations Service charge recelved Management charge Car parklng Other income 20,CJJO 20,CDJ 1,460 20,IMI 32.378 21.125 16,0 1,109 620 16,(MX) 146 16.0 146 37 37 3. Other Income resources Unrestrlrted Restrfcted Funds Fund$ Totsl 2021 Total 2020 WMB 8rant received Government grant received 25
DALECOTE HOUSE LIMITED NOTESTO THE ACCOUNTS coKfiNUED FOR THE YEAR ENDED 30JUNE 2021 4. Casts of Charftable artlvltles Unrestrfrted Restrltted Funds Funds Total 2021 Totsl 2020 Olrect charltable costs Support costs Book-keeping Cleanln8 Computer expenses Heat and Ilght Professional and le8al fees Telephone and intemet Admin costs Rates and water Rent Repalrs & malntenance tsrounds maintenance Assets purchased In year Securlty Se[ce charges Licences Marketlng Waste and hy8iene Donations made 88L interest 2,387 257 873 3,505 1,629 622 3,111 1,284 31,IXQ 8.678 108 399 214 2,387 257 873 3,505 1,629 622 3.111 1.284 31,1XKI 8,678 2.538 98 811 4,948 1,457 6,673 1.313 31.OCQ 23,422 399 214 319 250 215 I,(Ksi 215 i.crf)i 1,147 50 5. Net Incomlng resources 2021 2020 Thls is after chargln8= Depreciation Provision for paIrS to Drapers Guild Equipment 1,000 io
DALECOTE HOUSE LIMITED NOTESTOTHE ACCOUNTS coKfiNUED FOR THE YEAR ENDED 30JUNE 2021 6. Staft costs 2020 2019 Salaries and social security costs Staff expenses Training costs There We no employees during the year and, therefore. no salaries amounting to more than £60,CKJO per annum. There were no employees In the prevlous year. No Trustee or Director recefved remuneration or reimbursement of expenses durln8 the year nor are accruln8 retirement benefits via the company defined contribution pension scheme. 7. TtIon As a charltv. Dalecote House Llmited has applled for exemption from Corporation Tax on income and sains within sectlon 505 of the Taxatlon and Chargeable Gains Act 1992 to the extent that these are applled to its charitable objectlves. 8. Tan8lble flxed assets xtures, ffttlng & equlpment Cost As at l July 2020 Additions In year 1.729 Depreclatlon As at l July 2020 Charge in year 1,729 Net book value At 30June 2021 At 30June 2020 li
DALECOTE HOUSE LIMITED NOTESTOTHE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30JUNE 2021 9. Debtors 2021 2020 Trade debtors Prepayments and accrued Income 301 1.887 301 10. Credltors due wlthln one year Trade creditors BBL Accruals and deferred income 4,362 4,573 11. Analys1$ of net assets between fvnds Unrestr5rted Restrlrted Funds Funds Totsl 2021 Totsl 2020 Current assets Current liabilitles Net assets at 30 June 2021 85,391 85.391 362 02 76,361 12. M0Ment In funds At Incomln8 1.7.20 resour¢es Outgolnz resources Adjustment At 30.6.21 UnrestTlrted funds General funds 51,361 65,557 65,513 SI.405 Restrfrted funds Total funds 51361 51 13. Credltor5 due after more than one year Due to the Covid-19 pandemic. the banks offered lower Inte$t loans under the Bounce Bank Loan scheme. Thi5 was taken advantage of to support the business over at least the next five years and has been included in the accounts a5 a lon8-tem) creditor and is reflected in the bank balance. 2021 2020 BBL 12
DALECOTE HOUSE LIMITED NOTESTO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 30 JUNE 2021 14. Lease comrnitrnents There are currently no lease commitments. 15. Capltal and Company status The charity is a company limited by guarantee. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charitv. 16. Control The tharlty is under the control of the Tru5tees/Directors. 13