Trustees' Annual Report for the period
From
Period start date Period end date
To
1 July 2021 30 June 2022
Section A Reference and administration details
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Charity name
Lions Club of Tynedale
Other names charity is known by
Tynedale Lions
Registered charity number (if any)
1173322
Charity's principal address
Sue Taylor (Secretary) TAR
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The Farmhouse, Cottonshopeburnfoot
Otterburn
Postcode
NE19 1TF
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
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1
Stephen Prandle President Sue Taylor Secretary Alan Brown Treasurer Steven Forster Vice President
2
3
4
5
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Ian D Cave Membership & PR Chair
6
7
8
Hugh Williamson
H&S
Mike R Potter Immediate Past President
9
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io li 12 13 TAR March 2012
14 15 16 17 18 TAR March 2012
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name
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Address
Independent Examiner
Gabrielle-Anne Keaveny
9 South Waterside, Kielder, Hexham, NE48 1HF
Name of chief executive or names of senior staff members (Optional information)
None – the Constitution states that the President acts as Chief Executive (volunteer)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution)
Constitution, supported with Byelaws
How the charity is constituted (eg. trust, association, company)
Charitable Incorporated Organisation
Trustee selection methods (eg. appointed by, elected by)
Nominated by, and voted upon by members of the Club
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
The Club has a Health & Safety Policy, with Risk Assessment and Method Statements prepared for activities, overseen by our Health & Safety Officer. A Risk Management Policy is in place,
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though having no loans or other financial liabilities, there are no major concerns in this regard. The major source of income, is usually the Tynedale Beer & Cider Festival which is a 50/50 joint venture with Tynedale Rugby Football Club, running for 18 years, carries full insurances including Loss of Profit cover against inclement weather. A Reserves Policy is in place.
All members hold DBS check certificates or are in process.
The Club operates democratically with each member having 1 vote in all its decision making. Club meetings receive reports and recommendations from the various Committees (Community Service; Membership & PR; Fund Raising; Programme & Events) and votes on these. Members may also raise matters to a full Club meeting. Trustees consider the outcome of members voting to ensure that they meet the Club’s aims as stated in the Constitution as a final authorisation.
The Club is affiliated with “Lions District 105N” and “Lions Multiple District 105”, for the UK, and Lions Clubs International based in the USA.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
3.1 The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular:
- 3.1.1 the advancement of citizenship by:
3.1.1.1 promoting the principles of good citizenship;
-
3.1.1.2 encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community;
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3.1.1.3 providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members;
3.1.1.4 encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours;
3.1.1.5 supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals;
3.1.2 promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities;
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3.1.3 promoting volunteering;
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3.1.4 the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief;
3.1.5 the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues;
3.1.6 promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or
- 3.1.7 Promoting community participation in healthy recreation.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Because of the COVID pandemic the activities undertaken for the year July 2020 -June 2021 were in many respects curtailed. However, the year 2021-2022 saw the return of most activities.
- Operating “Santa’s Sleigh” for many nights to both bring happiness to children in the Tyne Valley and to raise funds for local charities. It was good to return to direct contact direct
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with children, parents and other adults; we also encouraged encouraged donations to be made electronically.
-
Running the Club’s own Men’s Shed project (funded by Tynedale Lions with external grant contributions). This project is designed to provide social interaction and constructive activities for men, particularly those who are isolated.
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Assisting West Northumberland Food Bank: donations were made by club members to purchase Tesco Food Vouchers for WNFB to distribute to families for Christmas shopping.
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Further donations were made to buy Christmas presents for Tynedale Children vis Hexham Community Centre and the Salvation Army.
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Sponsoring and assisting pupils from Corbridge Middle School in taking part in the 2022 Lions International Peace Poster Competition;
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When Covid restrictions were relaxed, the Club provide teams to help tidy up Hexham town, organised by Hexham Community Partnership;
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Collecting redundant spectacles to support overseas sight projects;
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Regularly attending online and as/when appropriate f2f meetings to support local community groups
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Club and Trustee Meetings – via Zoom and then a return to f2f meetings
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Organisational, secretarial and other Club support activities in its approach to and execution of the above activities, Trustees follow the guidance issued by the Charity Commission on public benefit
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
During the period of this report, which included some period of Covid restrictions, Tynedale Lions’ volunteer commitment totalled approximately 1600 hours benefitting approximately 2200 people through 125 service activities.
Within the reporting period one of the main fundraising activities was through the public collections made as part of the programme of Santa’s Sleigh runs in the Tyne Valley. This activity required a club member commitment of approximately 200 hours . We return in December 2022 to engaging yond people’s groups to assist with Santa Sleigh activities. Each group received a donation to assist their clubs and grous..
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Our Men’s Shed continued to operate very successfully providing support for users and enabling them to meet socially as well as to develop their skills in, for example, woodworking. Plans are in place still to extend the opening hours of the shed but, due to the pandemic, these are "on hold”.
Tynedale Lions maintains close links with neighbouring Lions Clubs with a view to collaborating in activities and financial support to projects that are to the benefit of the joint communities.
Several social events helped to foster the spirit of volunteering and to encourage new membership.
During the period of this report there were numerous fundraising activities . In total these activities allowed Tynedale Lions to support local, national and international Charites and appeals viz:
£
500 Haiti Earthquake Appeal 100 Donation to Prostate Cancer Charity 100 Donation to Great North Air Ambulance 300 Northumberland National Park Mountain Rescue 100 Northern Ice Wheelchairs Club 50 RVI Toys for Children’s Cancer Ward Appeal 2500 Journey Enterprises, Northumberland 2500 Northumberland County Blind Assoc. 2500 West Northumberland Food Bank 2500 Chrysalis Club Tynedale 200 Poppy Appeal Corbridge and Hexham British Legion Clubs 500 Queen Elisabeth Rowing Club Hexham 500 Hexham Community Trust 250 Lions Disabled Sports Project Trust 444 Sunshine Panners Club 672 Stocksfield Cricket Club 300 Hexham Youth Initiative 423 3[rd] Hexham Guides 443 Corbridge Scouts 250 Hexham Abbey Defibrillator Fund 500 Tonga Disaster Fund 469 1[st] Stocksfield Scouts 243 Corbridge Youth Initiative 3436 Lions Ukraine Appeal 96 Material for Transition Tynedale 300 Tynedale Lions Men’s Shed 300 Tynedale Community Choir 100 Ghana School Project 220 Tickets for Ukrainian visitors to Tynedale Beer Festival 200 Cycling Minds project Hexham
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Section E Financial review
Tynedale Lions employs no staff. It owns 2 significant assets: a) the Men’s Shed, which has a fitted-out value of
Brief statement of the a) the Men’s Shed, which has a fitted-out value of charity’s policy on ~£12,000, sitting on land owned by a housing association reserves with a free permission arrangement. Condition is excellent (2-years old)
- b) The Santa’s Sleigh – a road trailer fitted out for Santa plus guests which is towed by a free-loaned vehicle. Condition is very good
Both assets are regularly maintained to minimise deterioration.
Grant awards are only ever made from available funds. Members’ six-monthly contributions cover all Club administration costs including Lions UK and Lions International dues.
The Club operates 4 bank accounts with individual policies: Administration – there is no minimum balance requirement for this account.
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Charity – maintain a minimum balance of £500 to allow a response to an urgent appeal.
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Men’s Shed - there is no minimum balance requirement for this account.
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100 Club Account – there is no minimum balance requirement
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
The Lions Club of Tynedale has been operating in Northumberland since 1977. On 7 June 2017, the Lions Club of Tynedale (CIO) was registered by the Charity Commission however, due to Charity Commission internal processes in awarding their “Section 105” Order, it was 1 April 2018 when the Club completed its transfer to full CIO operation.
The Annual General Meeting of the Lions Club of Tynedale was held in March 2022.. In place of this an electronic meeting was held on during which all members of the Lions Club of Tynedale
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received and approved the Trustee’s Annual Report and Accounts for the period 1 July 2020 -30 June 2021. In addition, members agreed to the proposed trustees for the period 1 July 2021 - 30 June 2022. An Independent Examiner for the accounts for the period 1 July 2021 -30 June 2022 was also appointed.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Stephen J Prandle Susan Taylor
Position (eg Secretary, Chair, etc)
President and Chair of Trustees
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Date 13" March 2023 TAR Is March 2012
THE LIONS CLUB OF TYNEDALE 1173322 Receipts and payments accounts For the period 01/07/2021 to 30/06/2022 from
to 30/06/2022
CC16a
| Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ - 20,534 - 313 1,696 - - - 22,543 - - - 22,543 - 250 - 2,994 13,566 - - 4,436 - 16 - - 241 - 21,503 - - - - 21,503 1,040 - 5,070 6,110 |
Restricted funds to the nearest £ - - - - - - 300 - 300 - - - 300 - - - - - 181 - - - - - 359 - - 540 - - - - 540 - 240 - 1,469 1,229 |
Administration funds to the nearest £ 1,651 - - - 495 - - 2,010 4,156 - - - 4,156 2,372 - 1,168 - - - 1,125 - - - - - - - 4,665 - - - - 4,665 - 509 - 1,644 1,135 |
Total funds to the nearest £ 1,651 20,534 - 313 2,191 - 300 2,010 26,999 - - - 26,999 2,372 250 1,168 2,994 13,566 181 1,125 4,436 - 16 - 359 241 - 26,708 - - - - 26,708 291 - 8,183 8,474 |
Last year to the nearest £ |
| Activitydonations | - | 560 | |||
| Charityevents | 20,534 | 1,643 | |||
| Contributions from beneficiaries | - | - | |||
| Donations | 313 | 1,458 | |||
| Gift Aid HMRC | 1,696 | 996 | |||
| Grants | - | - | |||
| Mens' shedproducts | - | 200 | |||
| Member donations | - | 1,979 | |||
| Sub total(Gross income for AR) |
22,543 |
6,837 | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | - | ||||
| - | - | ||||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| 6,837 | |||||
| Activities | - | 4,005 | |||
| Independent examination | 250 | 200 | |||
| District dues | - | 1,358 | |||
| Donations re Santa Sleigh help | 2,994 | 2,370 | |||
| Donations UK | 13,566 | - | |||
| Insurance | - | 171 | |||
| International dues | - | 1,157 | |||
| Lions International donations | 4,436 | 2,965 | |||
| Planningapplication fees | - | 234 | |||
| Prizes | 16 | 2,195 | |||
| Publicity/advertising | - | 440 | |||
| Men's shed runningcosts | - | 1,262 | |||
| Cost of raisingfunds | 241 | 1,622 | |||
| Subscription(UK Men's Shed Assoc) | - | - | |||
| Sub total | 21,503 | 43,810 | |||
| A4 Asset and investment purchases, (see table) |
|||||
Men's shed |
- | - | |||
| Shed furniture | - | - | |||
| Men's shed tools | - | 728 | |||
| Sub total | - | 728 | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| 44,538 | |||||
| 1,040 | - 240 | - 509 | 291 | - 4,482 | |
| - | - | - | - |
- | |
| 5,070 | 1,469 | 1,644 | 8,183 | 15,085 | |
| 6,110 | 1,229 | 1,135 | 8,474 | 10,602 |
CCXX R2 accounts (SS)
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| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|
| Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Tynedale Shed Account Admin Account Charity Account Crockery, glasses, cutlery etc Display stand, pull ups, table, banners Gazebo, weights, flags and stands Total cash funds Tabards, HiViz, collecting buckets etc Men's shed President's collar Santa Sleigh on trailer Meeting paraphernalia Grant Pledge Men's shed tools and furniture |
Unrestricted funds to nearest £ - 6,110 - 6,110 Unrestricted funds to nearest £ - - Fund to which asset belongs - - Fund to which asset belongs Administration Unrestricted Unrestricted Administration Restricted Restricted Administration Unrestricted Unrestricted Fund to which liability relates Unrestricted Print Name |
Restricted funds to nearest £ - - 1,229 1,229 Restricted funds to nearest £ - - Cost (optional) - - Cost (optional) - - - - - - - - - Amount due (optional) 1,500 |
Admin funds to nearest £ |
| 1,135 | ||||
| - | ||||
| - | ||||
| 1,135 | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| 450 | ||||
| 484 | ||||
| 840 | ||||
| 280 | ||||
| 8,300 | ||||
| 4,192 | ||||
| 300 | ||||
| 5,000 | ||||
| 180 | ||||
| When due (optional) |
||||
| Date of approval | ||||
CCXX R3 accounts (SS)
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THE LIONS CLUB OF TYNEDALE 1173322 Receipts and payments accounts For the period 01/07/2021 to 30/06/2022 from
to 30/06/2022
CC16a
| Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ - 20,534 - 313 1,696 - - - 22,543 - - - 22,543 - 250 - 2,994 13,566 - - 4,436 - 16 - - 241 - 21,503 - - - - 21,503 1,040 - 5,070 6,110 |
Restricted funds to the nearest £ - - - - - - 300 - 300 - - - 300 - - - - - 181 - - - - - 359 - - 540 - - - - 540 - 240 - 1,469 1,229 |
Administration funds to the nearest £ 1,651 - - - 495 - - 2,010 4,156 - - - 4,156 2,372 - 1,168 - - - 1,125 - - - - - - - 4,665 - - - - 4,665 - 509 - 1,644 1,135 |
Total funds to the nearest £ 1,651 20,534 - 313 2,191 - 300 2,010 26,999 - - - 26,999 2,372 250 1,168 2,994 13,566 181 1,125 4,436 - 16 - 359 241 - 26,708 - - - - 26,708 291 - 8,183 8,474 |
Last year to the nearest £ |
| Activitydonations | - | 560 | |||
| Charityevents | 20,534 | 1,643 | |||
| Contributions from beneficiaries | - | - | |||
| Donations | 313 | 1,458 | |||
| Gift Aid HMRC | 1,696 | 996 | |||
| Grants | - | - | |||
| Mens' shedproducts | - | 200 | |||
| Member donations | - | 1,979 | |||
| Sub total(Gross income for AR) |
22,543 |
6,837 | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | - | ||||
| - | - | ||||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| 6,837 | |||||
| Activities | - | 4,005 | |||
| Independent examination | 250 | 200 | |||
| District dues | - | 1,358 | |||
| Donations re Santa Sleigh help | 2,994 | 2,370 | |||
| Donations UK | 13,566 | - | |||
| Insurance | - | 171 | |||
| International dues | - | 1,157 | |||
| Lions International donations | 4,436 | 2,965 | |||
| Planningapplication fees | - | 234 | |||
| Prizes | 16 | 2,195 | |||
| Publicity/advertising | - | 440 | |||
| Men's shed runningcosts | - | 1,262 | |||
| Cost of raisingfunds | 241 | 1,622 | |||
| Subscription(UK Men's Shed Assoc) | - | - | |||
| Sub total | 21,503 | 43,810 | |||
| A4 Asset and investment purchases, (see table) |
|||||
Men's shed |
- | - | |||
| Shed furniture | - | - | |||
| Men's shed tools | - | 728 | |||
| Sub total | - | 728 | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| 44,538 | |||||
| 1,040 | - 240 | - 509 | 291 | - 4,482 | |
| - | - | - | - |
- | |
| 5,070 | 1,469 | 1,644 | 8,183 | 15,085 | |
| 6,110 | 1,229 | 1,135 | 8,474 | 10,602 |
CCXX R2 accounts (SS)
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| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|
| Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Tynedale Shed Account Admin Account Charity Account Crockery, glasses, cutlery etc Display stand, pull ups, table, banners Gazebo, weights, flags and stands Total cash funds Tabards, HiViz, collecting buckets etc Men's shed President's collar Santa Sleigh on trailer Meeting paraphernalia Grant Pledge Men's shed tools and furniture |
Unrestricted funds to nearest £ - 6,110 - 6,110 Unrestricted funds to nearest £ - - Fund to which asset belongs - - Fund to which asset belongs Administration Unrestricted Unrestricted Administration Restricted Restricted Administration Unrestricted Unrestricted Fund to which liability relates Unrestricted Print Name |
Restricted funds to nearest £ - - 1,229 1,229 Restricted funds to nearest £ - - Cost (optional) - - Cost (optional) - - - - - - - - - Amount due (optional) 1,500 |
Admin funds to nearest £ |
| 1,135 | ||||
| - | ||||
| - | ||||
| 1,135 | ||||
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| 450 | ||||
| 484 | ||||
| 840 | ||||
| 280 | ||||
| 8,300 | ||||
| 4,192 | ||||
| 300 | ||||
| 5,000 | ||||
| 180 | ||||
| When due (optional) |
||||
| Date of approval | ||||
CCXX R3 accounts (SS)
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