2021-06-30-accounts

Trustees' Annual Report for the period

From

Period start date Period end date

To

1 July 2020 30 June 2021

Section A Reference and administration details

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Charity name

Lions Club of Tynedale

Other names charity is known by

Tynedale Lions

Registered charity number (if any)

1173322

Charity's principal address

Sue Taylor (Secretary) TAR

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The Farmhouse, Cottonshopeburnfoot

Otterburn

Postcode

NE19 1TF

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)

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1

Stephen Prandle President Sue Taylor Secretary Alan Brown Treasurer Steven Forster Vice President

2

3

4

5

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Ian D Cave Membership & PR Chair

6

7

8

Hugh Williamson

H&S

Mike R Potter Immediate Past President

9

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io li 12 13 TAR March 2012

14 15 16 17 18 TAR March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name

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Address

Independent Examiner

Gabrielle-Anne Keaveny

9 South Waterside, Kielder, Hexham, NE48 1HF

Name of chief executive or names of senior staff members (Optional information)

None – the Constitution states that the President acts as Chief Executive (volunteer)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution)

Constitution, supported with Byelaws

How the charity is constituted (eg. trust, association, company)

Charitable Incorporated Organisation

Trustee selection methods (eg. appointed by, elected by)

Nominated by, and voted upon by members of the Club

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

The Club has a Health & Safety Policy, with Risk Assessment and Method Statements prepared for activities, overseen by our Health & Safety Officer. A Risk Management Policy is in place,

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though having no loans or other financial liabilities, there are no major concerns in this regard. The major source of income, is usually the Tynedale Beer & Cider Festival which is a 50/50 joint venture with Tynedale Rugby Football Club, running for 18 years, carries full insurances including Loss of Profit cover against inclement weather. A Reserves Policy is in place.

All members hold DBS check certificates or are in process.

The Club operates democratically with each member having 1 vote in all its decision making. Club meetings receive reports and recommendations from the various Committees (Community Service; Membership & PR; Fund Raising; Programme & Events) and votes on these. Members may also raise matters to a full Club meeting. Trustees consider the outcome of members voting to ensure that they meet the Club’s aims as stated in the Constitution as a final authorisation.

The Club is affiliated with “Lions District 105N” and “Lions Multiple District 105”, for the UK, and Lions Clubs International based in the USA.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

3.1 The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular:

• 3.1.1 the advancement of citizenship by:

3.1.1.1 promoting the principles of good citizenship;

• 3.1.1.2 encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community;

• 3.1.1.3 providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members;

3.1.1.4 encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours;

3.1.1.5 supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals;

3.1.2 promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities;

• 3.1.3 promoting volunteering;

• 3.1.4 the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief;

3.1.5 the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues;

3.1.6 promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or

• 3.1.7 Promoting community participation in healthy recreation.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Because of the COVID pandemic the activities undertaken for the year July 2020 -June 2021 were in many respects curtailed. However, the following activities were successfully carried out albeit in different ways and in varying formats

• Operating “Santa’s Sleigh” for many nights to both bring happiness to children in the Tyne Valley and to raise funds for local charities. Given Covid security the Santa Sleigh did not

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allow direct contact with children and adults and encouraged donations to be made electronically.

• Running the Club’s own Men’s Shed project (funded by Tynedale Lions with external grant contributions). This project is designed to provide social interaction and constructive activities for men, particularly those who are isolated; this activity restarted briefly in the summer of 2021

• Assisting West Northumberland Food Bank: donations were made by club members to purchase Tesco Food Vouchers for WNFB to distribute to families for Christmas shopping.

• Further donations were made to buy Christmas presents for Tynedale Children vis Hexham Community Centre and the Salvation Army.

• Sponsoring and assisting pupils from Corbridge Middle School in taking part in the 2021 Lions International Peace Poster Competition;

• When Covid restrictions were relaxed, the Club provide teams to help tidy up Hexham town, organised by Hexham Community Partnership;

• Collecting redundant spectacles to support overseas sight projects;

• Regularly attending online (and when appropriate f2f) meetings to support local community groups

• Club and Trustee Meetings – mostly via Zoom

• Organisational, secretarial and other Club support activities in its approach to and execution of the above activities, Trustees follow the guidance issued by the Charity Commission on public benefit

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

During the period of this report, despite Covid restrictions, Tynedale Lions’ volunteer commitment totalled approximately 1500 hours benefitting approximately 2000 people through 120 service activities.

Within the reporting period one of the main fundraising activities was through the public collections made as part of the programme of Santa’s Sleigh runs in the Tyne Valley. This activity required a club member commitment of approximately 200 hours . In this period there was no support from outside community groups because of Covid regulations.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Our Men’s Shed continued to operate very successfully providing support for users and enabling them to meet socially as well as to develop their skills in, for example, woodworking. Plans are in place still to extend the opening hours of the shed but, due to the pandemic, these are "on hold”.

Tynedale Lions maintains close links with neighbouring Lions Clubs with a view to collaborating in activities and financial support to projects that are to the benefit of the joint communities.

Several social events helped to foster the spirit of volunteering and to encourage new membership.

During the period of this report there were numerous fundraising activities - both online and when possible actual events including a virtual music/beer festival. In total these activities allowed Tynedale Lions to support local, national and international Charites and appeals viz: £500 to West Northumberland Food Bank £500 to Chrysalis Club 9Dementia support) £500 to Journey Enterprises (supporting those with learning difficulties) £500 to Northumberland Blind Association £500 to Tanga Club (young disability persons activity club) £200 to Lions MD 105 Youth Appeal £200 to LICG Appeal for Lebanon disaster £200 to Hexham and Corbridge Poppy Appeals £60 to Corbridge Middle School participation in Lions Peace Poster £330 to Hexham Community Partnership for IT Tablets to assist young people engaged in home learning £100 to Marie Curie charity £900 to W N F B for Christmas food vouchers £550 to Hexham Community Partnership for Christmas Gifts Appeal £200 to Hextol Foundation Charity £100 to Transition Tynedale for environmental project £250 to Charlotte Straker Project for (residential and nursing home)

£250 to LCIF to support the India Appeal.

Section E Financial review

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• Tynedale Lions employs no staff. It owns 2 significant assets:

• Brief statement of the a) the Men’s Shed, which has a fitted-out value of charity’s policy on ~£12,000, sitting on land owned by a housing association reserves with a free permission arrangement. Condition is excellent (2-years old)

• b) The Santa’s Sleigh – a road trailer fitted out for Santa plus guests which is towed by a free-loaned vehicle. Condition is very good

Both assets are regularly maintained to minimise deterioration. Grant awards are only ever made from available funds. Members’ six-monthly contributions cover all Club administration costs including Lions UK and Lions International dues.

The Club operates 3 bank accounts with individual policies:  Administration – there is no minimum balance requirement for this account.  Charity – maintain a minimum balance of £500 to allow a response to an urgent appeal.  Men’s Shed - there is no minimum balance requirement for this account. Details of any funds None materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

The Lions Club of Tynedale has been operating in Northumberland since 1977. On 7 June 2017, the Lions Club of Tynedale (CIO) was registered by the Charity Commission however, due to Charity Commission internal processes in awarding their “Section 105” Order, it was 1 April 2018 when the Club completed its transfer to full CIO operation.

The planned Annual General Meeting of the Lions Club of Tynedale in March 2021 could not be held due to Government restrictions caused by the COVID pandemic. In place of this an electronic meeting was held on during which all members of the Lions Club of Tynedale received and approved the Trustee’s Annual Report and Accounts for the period 1 July 2019 -30 June 2020. In addition, members agreed to the proposed trustees for the period 1 July 2020 - 30 June 2021.

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An Independent Examiner for the accounts for the period 1 July 2020 -30 June 2021 was also appointed.

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Full name(s)

Stephen J Prandle Susan Taylor President and Chair of Trustees

Position (eg Secretary, Chair, etc)

March 2012

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Date TAR Is March 2012

tril CHARITY COMMISSION FORENGIANDANDWAL	tril CHARITY COMMISSION FORENGIANDANDWAL	tril CHARITY COMMISSION FORENGIANDANDWAL	tril CHARITY COMMISSION FORENGIANDANDWAL	THE LIONSCLUBOF TYNEDALE	THE LIONSCLUBOF TYNEDALE	THE LIONSCLUBOF TYNEDALE	THE LIONSCLUBOF TYNEDALE	1173322	1173322
				Recei	and		ents accounts			CC16a
				Fortheperiod from	01107t2020		to	30t06t2021
Section A Receipts			and payments
				Unrestricted funds	Restricted funds		Administration funds	Total	funds	Lastyear
				to the nearcst €	to the nearest	€	to the nearest€	to the nearest€		to the nearest f,
A1
Activity donations							560		560	3,228
Charity events				1,643					1,643	32,303
Contributions frombeneficiaries										95
Donations				1,458					1,458	385
GiftAidHMRC				494			503		996	1,705
Grants
Mens'shedproducts					200				200
Member donations							1,979		r,979	2,340
			AR)	3,595	200		3,042		6,837	40,056
A2Asset andinvestmentsales,
(seetable).
		!.,A r^*-
	Totalreceipts			3,595	200		3,042		6,837	40,056
A3
Activities							278		278	4,005
lndependent examination				250					250	200
District dues							1,256		1,256	't,358
DonationsreSanta Sleigh help										2,370
Donations UK				5,067			55		5,',	22
lnsurance					177				177	171
lnternational dues							1,236		1,236	't,157
Lions lnternational donations				628					628	2,96s
Planning application	fees									234
Prizes				66					66	2,195
Publicity/advertising										440
lvlen'sshed running costs						45			45	1,262
Costofraising funds				198					198	1,622
Subscription(UKMen's Shed Assoc)
		Subtotal		6,209		222	2,826		9,256	43,810
A4Asset andinvestment
purchases,(see	table)
Men's shed
Shed furniture
Men's shed tools										728
		Subtotal								728
	Total payments			6,209		222	2,826		9,256	44,538
Netofreceipts/(payments)				2,6',t4		22	216		2,419	4,482
A5Transfersbetween		funds
46Cashfundslast year end				7,684	'1,491		1,428		10,602	15,085
Cashfundsthis		year	end	5,070	1,469		1,644		8,183	10,602

			Unrestricted	Restricted	Admin funds
			funds	funds
			to nearestf	tonearestf	tonearest f,
BlCashfunds	Admin Account				1,644
	CharityAccount		5,070
	Tynedale Shed Account			1,459
		Total cashfunds	5,070	1,469	1,644
			Unrestricted	Restricted	Endowment
			funds	funds	funds
			tonearest€	tonearest€	to nearestf
82 Other monetary assets
			Fund towhichasset	Cost (optional)	Gurrent value
83lnvestment assets
			Fund tolvhichasset	Cost (optional)	Current value
84Assetsretainedforthe	Crockery,glasses,cutlery etc		Administration		450
charity'sown use	Display stand,pullups, table, banners		Unrestricted		484
	Gazebo, weights,	flags and stands	Unrestricted		840
	Meelingparaphernalia		Administration		280
	Men's shed		Restricted		8,300
	Men's shed tools	andfumiture	Restricted		4,192
	President'scollar		Administration		300
	Santa Sleigh on trailer		Unrestricted		5,000
	Tabards,Hiviz,collecting bucketsetc		Unrestricted		180
			Fund towhich	Amount due	When due
			liabilityrelates	(optional)	(optional)
85 Liabilities	Grant Pledge		Unrestricted	1,500
Signedbyoneor twotrusteeson	Signature		Print Name		Date ofapproval