## **Trustees' Annual Report for the period** ## **From** Period start date Period end date **To** 1 July 2020 30 June 2021 ## Section A Reference and administration details March **2012** **TAR** 1 ## **Charity name** Lions Club of Tynedale **Other names charity is known by** Tynedale Lions **Registered charity number (if any)** 1173322 **Charity's principal address** Sue Taylor (Secretary) **TAR** March **2012** 2 The Farmhouse, Cottonshopeburnfoot ## Otterburn ## **Postcode** ## **NE19 1TF** ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** March **2012** **TAR** 3 1 Stephen Prandle President Sue Taylor Secretary Alan Brown Treasurer Steven Forster Vice President 2 3 4 5 March **2012** **TAR** 4 Ian D Cave Membership & PR Chair 6 7 8 Hugh Williamson H&S Mike R Potter Immediate Past President 9 March **2012** **TAR** 5 io li 12 13 TAR March 2012 14 15 16 17 18 TAR March 2012 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ## **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name** March **2012** **TAR** 8 **Address** ## **Independent Examiner** Gabrielle-Anne Keaveny 9 South Waterside, Kielder, Hexham, NE48 1HF ## **Name of chief executive or names of senior staff members (Optional information)** None – the Constitution states that the President acts as Chief Executive (volunteer) ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Constitution, supported with Byelaws How the charity is constituted (eg. trust, association, company) Charitable Incorporated Organisation Trustee selection methods (eg. appointed by, elected by) Nominated by, and voted upon by members of the Club ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The Club has a Health & Safety Policy, with Risk Assessment and Method Statements prepared for activities, overseen by our Health & Safety Officer. A Risk Management Policy is in place, March **2012** **TAR** 9 though having no loans or other financial liabilities, there are no major concerns in this regard. The major source of income, is usually the Tynedale Beer & Cider Festival which is a 50/50 joint venture with Tynedale Rugby Football Club, running for 18 years, carries full insurances including Loss of Profit cover against inclement weather. A Reserves Policy is in place. All members hold DBS check certificates or are in process. The Club operates democratically with each member having 1 vote in all its decision making. Club meetings receive reports and recommendations from the various Committees (Community Service; Membership & PR; Fund Raising; Programme & Events) and votes on these. Members may also raise matters to a full Club meeting. Trustees consider the outcome of members voting to ensure that they meet the Club’s aims as stated in the Constitution as a final authorisation. The Club is affiliated with “Lions District 105N” and “Lions Multiple District 105”, for the UK, and Lions Clubs International based in the USA. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** 3.1 The Objects of the Club are such purposes as are exclusively charitable in England & Wales, including in particular: - 3.1.1 the advancement of citizenship by: 3.1.1.1 promoting the principles of good citizenship; - 3.1.1.2 encouraging members to take an active interest in the civic, cultural, social and moral welfare of the community; - 3.1.1.3 providing a forum for the open discussion of all matters of public interest; provided that partisan politics and sectarian religion shall not be debated by members; 3.1.1.4 encouraging service-minded people to serve their community without personal reward and encouraging the promotion of high ethical standards in commerce, industry, professions, public works and private endeavours; 3.1.1.5 supporting youth to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals; 3.1.2 promoting the Voluntary Sector for the public benefit by associating with local authorities in a common effort to advance education and provide facilities in the interests of social welfare for recreation or other leisure time occupation to improve the conditions of life of people in local, national and international communities; - 3.1.3 promoting volunteering; - 3.1.4 the relief of poverty and the relief of those in need in particular by providing humanitarian aid and disaster relief; 3.1.5 the advancement of health or the saving of lives by preventing avoidable blindness, assisting disabled people to lead independent lives or helping to prevent or manage health issues; 3.1.6 promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment; and/or - 3.1.7 Promoting community participation in healthy recreation. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Because of the COVID pandemic the activities undertaken for the year July 2020 -June 2021 were in many respects curtailed. However, the following activities were successfully carried out albeit in different ways and in varying formats - Operating “Santa’s Sleigh” for many nights to both bring happiness to children in the Tyne Valley and to raise funds for local charities. Given Covid security the Santa Sleigh did not March **2012** **TAR** 10 allow direct contact with children and adults and encouraged donations to be made electronically. - Running the Club’s own Men’s Shed project (funded by Tynedale Lions with external grant contributions). This project is designed to provide social interaction and constructive activities for men, particularly those who are isolated; this activity restarted briefly in the summer of 2021 - Assisting West Northumberland Food Bank: donations were made by club members to purchase Tesco Food Vouchers for WNFB to distribute to families for Christmas shopping. - Further donations were made to buy Christmas presents for Tynedale Children vis Hexham Community Centre and the Salvation Army. - Sponsoring and assisting pupils from Corbridge Middle School in taking part in the 2021 Lions International Peace Poster Competition; - When Covid restrictions were relaxed, the Club provide teams to help tidy up Hexham town, organised by Hexham Community Partnership; - Collecting redundant spectacles to support overseas sight projects; - Regularly attending online (and when appropriate f2f) meetings to support local community groups - Club and Trustee Meetings – mostly via Zoom - Organisational, secretarial and other Club support activities in its approach to and execution of the above activities, Trustees follow the guidance issued by the Charity Commission on public benefit ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. During the period of this report, despite Covid restrictions, Tynedale Lions’ volunteer commitment totalled approximately 1500 hours benefitting approximately 2000 people through 120 service activities. Within the reporting period one of the main fundraising activities was through the public collections made as part of the programme of Santa’s Sleigh runs in the Tyne Valley. This activity required a club member commitment of approximately 200 hours . In this period there was no support from outside community groups because of Covid regulations. ## Section D Achievements and performance March **2012** **TAR** 11 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Our Men’s Shed continued to operate very successfully providing support for users and enabling them to meet socially as well as to develop their skills in, for example, woodworking. Plans are in place still to extend the opening hours of the shed but, due to the pandemic, these are "on hold”. Tynedale Lions maintains close links with neighbouring Lions Clubs with a view to collaborating in activities and financial support to projects that are to the benefit of the joint communities. Several social events helped to foster the spirit of volunteering and to encourage new membership. During the period of this report there were numerous fundraising activities - both online and when possible actual events including a virtual music/beer festival. In total these activities allowed Tynedale Lions to support local, national and international Charites and appeals viz: £500 to West Northumberland Food Bank £500 to Chrysalis Club 9Dementia support) £500 to Journey Enterprises (supporting those with learning difficulties) £500 to Northumberland Blind Association £500 to Tanga Club (young disability persons activity club) £200 to Lions MD 105 Youth Appeal £200 to LICG Appeal for Lebanon disaster £200 to Hexham and Corbridge Poppy Appeals £60 to Corbridge Middle School participation in Lions Peace Poster £330 to Hexham Community Partnership for IT Tablets to assist young people engaged in home learning £100 to Marie Curie charity £900 to W N F B for Christmas food vouchers £550 to Hexham Community Partnership for Christmas Gifts Appeal £200 to Hextol Foundation Charity £100 to Transition Tynedale for environmental project £250 to Charlotte Straker Project for (residential and nursing home) £250 to LCIF to support the India Appeal. ## **Section E Financial review** March **2012** **TAR** 12 - Tynedale Lions employs no staff. It owns 2 significant assets: - **Brief statement of the** a) the Men’s Shed, which has a fitted-out value of **charity’s policy on** ~£12,000, sitting on land owned by a housing association **reserves** with a free permission arrangement. Condition is excellent (2-years old) - b) The Santa’s Sleigh – a road trailer fitted out for Santa plus guests which is towed by a free-loaned vehicle. Condition is very good Both assets are regularly maintained to minimise deterioration. Grant awards are only ever made from available funds. Members’ six-monthly contributions cover all Club administration costs including Lions UK and Lions International dues. The Club operates 3 bank accounts with individual policies:  Administration – there is no minimum balance requirement for this account.  Charity – maintain a minimum balance of £500 to allow a response to an urgent appeal.  Men’s Shed - there is no minimum balance requirement for this account. **Details of any funds** None **materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. The Lions Club of Tynedale has been operating in Northumberland since 1977. On 7 June 2017, the Lions Club of Tynedale (CIO) was registered by the Charity Commission however, due to Charity Commission internal processes in awarding their “Section 105” Order, it was 1 April 2018 when the Club completed its transfer to full CIO operation. The planned Annual General Meeting of the Lions Club of Tynedale in March 2021 could not be held due to Government restrictions caused by the COVID pandemic. In place of this an electronic meeting was held on during which all members of the Lions Club of Tynedale received and approved the Trustee’s Annual Report and Accounts for the period 1 July 2019 -30 June 2020. In addition, members agreed to the proposed trustees for the period 1 July 2020 - 30 June 2021. March **2012** **TAR** 13 An Independent Examiner for the accounts for the period 1 July 2020 -30 June 2021 was also appointed. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Stephen J Prandle Susan Taylor President and Chair of Trustees **Position (eg Secretary, Chair, etc)** March **2012** **TAR** 14 Date TAR Is March 2012 ## ## ## ## ## ## |tril
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FORENGIANDANDWAL|THE LIONSCLUBOF TYNEDALE|THE LIONSCLUBOF TYNEDALE|THE LIONSCLUBOF TYNEDALE|THE LIONSCLUBOF TYNEDALE|1173322|1173322|| |---|---|---|---|---|---|---|---|---|---|---| |||||Recei|and||ents accounts|||CC16a| |||||Fortheperiod
from|01107t2020||to|30t06t2021||| |Section A Receipts|||and payments|||||||| |||||Unrestricted
funds|Restricted
funds||Administration
funds|Total|funds|Lastyear| |||||to the nearcst
€|to the nearest|€|to the nearest€|to the nearest€||to the nearest f,| |A1||||||||||| |Activity donations|||||||560||560|3,228| |Charity events||||1,643|||||1,643|32,303| |Contributions frombeneficiaries||||||||||95| |Donations||||1,458|||||1,458|385| |GiftAidHMRC||||494|||503||996|1,705| |Grants||||||||||| |Mens'shedproducts|||||200||||200|| |Member donations|||||||1,979||r,979|2,340| ||||AR)|3,595|200||3,042||6,837|40,056| |A2Asset andinvestmentsales,||||||||||| |(seetable).||||||||||| |||!.,A r^*-||||||||| ||Totalreceipts|||3,595|200||3,042||6,837|40,056| |A3||||||||||| |Activities|||||||278||278|4,005| |lndependent examination||||250|||||250|200| |District dues|||||||1,256||1,256|'t,358| |DonationsreSanta Sleigh help||||||||||2,370| |Donations UK||||5,067|||55||5,',|22|| |lnsurance|||||177||||177|171| |lnternational dues|||||||1,236||1,236|'t,157| |Lions lnternational donations||||628|||||628|2,96s| |Planning application|fees|||||||||234| |Prizes||||66|||||66|2,195| |Publicity/advertising||||||||||440| |lvlen'sshed running costs||||||45|||45|1,262| |Costofraising funds||||198|||||198|1,622| |Subscription(UKMen's Shed Assoc)||||||||||| |||Subtotal||6,209||222|2,826||9,256|43,810| |A4Asset andinvestment||||||||||| |purchases,(see|table)|||||||||| |Men's shed||||||||||| |Shed furniture||||||||||| |Men's shed tools||||||||||728| |||Subtotal||||||||728| ||Total payments|||6,209||222|2,826||9,256|44,538| |Netofreceipts/(payments)||||2,6',t4||22|216||2,419|4,482| |A5Transfersbetween||funds||||||||| |46Cashfundslast year end||||7,684|'1,491||1,428||10,602|15,085| |Cashfundsthis||year|end|5,070|1,469||1,644||8,183|10,602| ## ||||Unrestricted|Restricted|Admin funds| |---|---|---|---|---|---| ||||funds|funds|| ||||to nearestf|tonearestf|tonearest f,| |BlCashfunds|Admin Account||||1,644| ||CharityAccount||5,070||| ||Tynedale Shed Account|||1,459|| |||Total cashfunds|5,070|1,469|1,644| ||||Unrestricted|Restricted|Endowment| ||||funds|funds|funds| ||||tonearest€|tonearest€|to nearestf| |82 Other monetary assets|||||| ||||Fund towhichasset|Cost (optional)|Gurrent value| |83lnvestment assets|||||| ||||Fund tolvhichasset|Cost (optional)|Current value| |84Assetsretainedforthe|Crockery,glasses,cutlery etc||Administration||450| |charity'sown use|Display stand,pullups, table, banners||Unrestricted||484| ||Gazebo, weights,|flags and stands|Unrestricted||840| ||Meelingparaphernalia||Administration||280| ||Men's shed||Restricted||8,300| ||Men's shed tools|andfumiture|Restricted||4,192| ||President'scollar||Administration||300| ||Santa Sleigh on trailer||Unrestricted||5,000| ||Tabards,Hiviz,collecting bucketsetc||Unrestricted||180| ||||Fund towhich|Amount due|When due| ||||liabilityrelates|(optional)|(optional)| |85 Liabilities|Grant Pledge||Unrestricted|1,500|| |Signedbyoneor twotrusteeson
|Signature||Print Name||Date ofapproval|