2021-03-31-accounts - Bulphan Village Hall CIO

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ecti	ve	s	an		d Activities
						SORP reference
Summary ofthe purposes of the Charity as set out in						Para 1.1T	1.To hold and manage the property for the purposes ofa village hall for the use
its governing				document			ofthe inhabitants ofthe area to their
							benefit without distinction ofsex, sexual
							orientation, age, disability, nationality,
							race, colour, or political, religious, or
							other opinions, including use ofthe
							property for meetings, lectures and
							classes or other forms ofrecreation and
							leisure-time occupation in the interests of
							social welfare and with the object of
							improving the conditions of life for the
							said inhabitants. However, the Trustees
							will follow all stated Government
							guidelines on the mitigation of political
							extremism.
							2.To further or benefit the inhabitants in
							the communityl area by providing grants
							to voluntary organisations with the object
							of improving conditions of life for those
							inhabitants utilising the services of said
							organisations.
Summary activities		ofthe main in relation to				Para 1.17and 1.19	The main activities ofthe Charity continue to be the provision and
those	purposes				for the		maintenance offacilities for the
public	benefit,				in		community of Bulphan in the County of
particular,			the		activities,		Thurrock. This specifically includes the
projects or							internal care ofthe
services		identified in					community's village hall building and the
the accounts.							provision ofservices in that building, and
							leasing out the village shop attached to
							the hall.
							The Trustees are committed to enabling
							as many people as possible to access
							the facilities provided by the village hail.

Statement confirming whether the Trustees have had regard to the guidance issued by the	Statement confirming whether the Trustees have had regard to the guidance issued by the	Statement confirming whether the Trustees have had regard to the guidance issued by the	Statement confirming whether the Trustees have had regard to the guidance issued by the	Statement confirming whether the Trustees have had regard to the guidance issued by the	Statement confirming whether the Trustees have had regard to the guidance issued by the	Statement confirming whether the Trustees have had regard to the guidance issued by the	Para 1.18	We have considered the Charity Commission's guidance (in general) on the importance and provision of public benefit to and within the Community and	We have considered the Charity Commission's guidance (in general) on the importance and provision of public benefit to and within the Community and
Charity								have reviewed the Charity's objects	and
Commission			on	public				activities for the year to ensure
benefit								compliance with this guidance. The
								Charity carries out these objects by;
								~ making a commitment to make	the
								hall available every day ofthe week
								at affordable rates, with specific
								subsidised charges to smaller
								and local community groups
								~maintaining the building's facilities
								to a proper standard, ensuring
								compliance with relevant legislation		~
								ensuring proper management ofthe
								organisation's finances, with
								budgeting and detailed analysis
								and review, thus ensuring long
								term
								stability for the hall's activities
								~supporting initiatives to provide	new
								and existing activities in the hall.
itional	information					foptional)
ma	choose to			include further			statements	where relevant about:
							SORP reference
Policy	on	grant making					Para 1.38	Grant making will be done on an 'as	and
								when basis* taking into account income
								and expenditure projections
Policy	on	social					Para 1.38	Our policy on social investment has at
investment			including					its heart complete inclusion with all
program related investment								stated policies and guidance and we will strive to achieve this common
								objective.
Contribution			made		by		Para 1.38	The Trustees are very grateful to the
volunteers								volunteers who have helped them in	the
								maintenance and management ofthe
								village hall during the year. These
								include members of Bulphan in Bloom,
								who help tend the gardens and local
								amenity spaces and, also, the
								volunteers who run the Community
								Cafe.
Other

					SORP reference
Summary		ofthe main			Para 1.20	The Trustees are pleased with the hall's
achievements			ofthe			performance over the course of2020/2i.
Charity,		identifying		the		Demand for hiring the building continues
difference		the	Charity's			to be maintained and running costs have
work	has	made to the				been covered.
circumstances of its beneficiaries and any wider benefits to society						Special events and regular classes held in the hall have attracted large numbers of visitors to the Hall when not in
as a	whole.					lockdown.
						The hall continued to host a Community
						Cafe twice a week, which included 6
						hours a week attendance by an
						Outreach Post Office. The hall is a
						Licensed
						Premises. The hall has been closed for
						large parts ofthe year, on government
						advice, because ofthe coronavirus
						pandemic. Local government subsidies
						have allowed the Hall to continue funding
						overhead costs in challenging
						circumstances. Our major project this
						year has been the improvement ofthe
						areas outside the Hall, including a
						complete re-surfacing ofthe car park.
						The shop continues to be a great asset
						to the residents in these difficult times.

Additional information	Additional information	(optional)	(optional)
You ma choose	to include		further	statements	where	relevant	about:
Achievements	against			Para 1.41	During the		year we have specifically
objectives set					addressed		specific governance		issues
					and	have	adopted changes	and
					procedures		commensurate	with	this
					objective.
Performance			of	Para 1.41	N/A
fundraising	activities
against objectives		set
Investment				Para 1.41	N/A
performance	against
objectives
Other

nancial Review
Review ofthe Charity's financial position at the end ofthe period	Para 1.21	The Trustees are happy with the outcome for this financial year.
Statement explaining the policy for holding	Para 1.22	Bulphan Village Hall CIO has agreed to set aside appropriate reserves for future
reserves stating why they are held		planned improvements works: These reserves			and emergency are invested
		prudently	and attract a small amount of
		interest,	but are	readily	accessible.
Amount ofreserves held	Para 1.22	See Accounts
Reasons for holding	Para 1.22	N/A
zero reserves
Details offund materially	Para 1.24	N/A
in deficit
Explanation ofany	Para 1.23	None
uncertainties about the
Charity continuing as
a going concern

Additional	Additional	information	information	information
You ma		choose		to include further	statements	where relevant about:
The	Charity's			principal	Para 1.47	Income from the hire ofthe building
sources of			funds			was severely reduced but local
(including			any			government subsidies filled the gap.
fundraising)						A donation provided the funds to re-
						surface the car park.
						Shop rental income was received from
						August 2020 and this enabled the
						Trustees to approve the part repayment
						of private loans that had helped to fund
						the shop building costs.
Investment			policy and		Para 1.46	Bulphan Village Hall CIO has agreed to
objectives				including		set aside appropriate reserves for future
any	social		investment			planned improvements and emergency
policy		adopted				works: these reserves are invested
						prudently and whilst the attract a
						negligible amount of interest, they are
						readily accessible and are consistent
						with the agreed investment risk profile

A description ofthe principal risks facing the Charity	A description ofthe principal risks facing the Charity	Para 1.46	The Trustees heed advice given by RCCE and Thurrock Council regarding major risks and procedures to manage	The Trustees heed advice given by RCCE and Thurrock Council regarding major risks and procedures to manage
			them.
			The principal risk facing the Trustees
			was the lockdown for much ofthis
			financial year, and whether all haII
			users would be able to return when
			restrictions were lifted and under what
			conditions.
Other			N/a
ructure, Governance		and INana	ement
Description of Charity's			Community based amenity provision
trusts:
Type ofgoverning document (trust deed,		Para 1.25	Association (Incorporated)
royal charter)
How is the Charity		Para 1.25	CIO
constituted?
(e.g. unincorporated
association, CIO)
Trustee selection methods including details ofany constitutional provisions e.g. election to		Para 1.25	Up to 5elected by residents attending Bulphan Village Hall CIO Annual Meeting, up to 5 appointed by voluntary community organisations using
post or name of any			Bulphan Village Hall and operating	in
person or body entitled	to		Bulphan, currently Bulphan Village
appoint one or more			Community Forum, Toddler Club, Short
Trustees			Mat Bowls Club, Bulphan in Bloom and
			Women's Institute.

Policies and			Training for Trustees is offered
procedures	adopted		via RCCE. In addition, the
for the induction		and	Charity has implemented new
training ofTrustees			governance procedures this
			year and will continue to add
			further as time progresses.

The Charity's			Para 1.51	Bulphan Village Hall CIO works with
organisational		structure		the wider network ofthe Rural
and any wider		network		Community Council ofEssex.
with which the		Charity
works
Relationship	with any		Para 1.51	The Charity has a close working
related parties				relationship with Bulphan Village
				Community Forum.
				Thurrock Council owns the hall and	site,
				which includes a recreation ground	and
				car park. Division ofresponsibility
				between Thurrock Council and Bulphan
				Village Hall CIO Trustees is set out	in
				the Lease made 12th June 2019.
Other				N/A

Reference	and Administrative details	and Administrative details	and Administrative details	and Administrative details
Charity name			Bulphan	Village Hall CIO
Other name	the Charity uses		Bulphan	Village Hall
Registered	Charity	number	1173308
Charity's principal		address	Bulphan	Village Hall, Church Road, Bulphan, Essex
			RM14	3RU

fthe Chari Trust	ees who mana eth	e Chari
Trustee name	Office {ifany)	Dates acted ifnot for whole year	Name of person body) entitled	{or to
			appoint trustee (if	any)
Diane Perkins	Chair		Members of Bulphan
			Village Community
			Forum
Janet McCheyne	Secretary		Members of Bulphan	Wl
John Mumford	Treasurer	24~ September 2020—	Members of Bulphan	in
		31"March 2021	Bloom
Patricia Rampling	Vice-chair		Members of Bulphan
			Short Mat Bowls Club

Iris Aedy	Iris Aedy		Residents attending	the
			Annual General Meeting
			of Bulphan Village Hall
			CIO
David Hale		3"April 2020—24~	Residents attending	the
		September 2020	Annual General Meeting of
			Bulphan Village Hall	CIO
Steven	Nicholls		Co-opted trustee
Angela	Kemp	1"April 2020—24'" September 2020	Residents attending the Annual General Meeting of
			Bulphan Village Hall	CIO
Michelle	Hatch		Members of Bulphan
			Toddler Club

Funds held as custodian	Trustees on behalf ofothers
Description ofthe	N/A
assets held in this
capacity
Name and objects ofthe	N/A
Charity on whose behalf
the assets are held and
how this fall within the
custodian Charity*s
objects
Details ofarrangements	N/A
for safe custody and
segregation ofsuch
assets from the
Charity's own
assets

BULPHAN VI	LLA	GE H	ALL INCOME R EXPENDITUR	E REPORT
				Barelays		CAF	Total
		Year ended 31/03/21		f		f	f
Hall Income				924.75			924.75
Shop Build Refund from CAF				2,504.04			2,504.04
Covid Grants				24,843.71			24,843.71
Bank Interest				2.44			2.44
Shop Rent						4,699.98	4,699.98
Donation						24,000.00	24,000.00
Total income				28,274.94		28,699.98	56,974.92
Expenditure	(see	below for detail)		8,407.51	-	69.00	8,476.51
Hire Refund				1,016.75			1,016.75
Shop Costs						36,138.68	- 36,138.68
Total Expenditure				9,424.26	-	36,207.68	— 45,631.94
Excess Income over Expenditure				18,850.68	-	7,507.70	11,342.98
BALANCE SHEET		AS AT31/03/21
				Barelays		CAF	Total
				f		f	f
Reserves brought		forward 01/04/20		3,413.70		5,166.26	8,579.96
Excess/(deficit) ofincome				18,850.68	—	7,507.70	11,342.98
Reserves at 31/03/21				22,264.38	-	2,341.44	19,922.94
RESERVES MADE		UP	OF:
Current account		at 31/03/21		15,205.11		3,732.30	18,937.41
Deposit account		31/03/21		7,059.27			7,059.27
VAT Rebate/Liability			Due			73.74	73.?4
Less Loans Owing						6,000.00	6,000.00
				22,264.38		2,341.44	19,922.94
EXPENDITURE ANALYSIS
MANAGER				1,325.00			1,325.00
OPEN/CLOSE				210.00			210.00
BOOKINGS				775.00			775.00
HALL MATERIALS				574.91			574.91
HALL REPAIRS				878.85			878.85
CLEANING				1,030.00			1,030.00
WINDOWS				120.00			120.00
INTERNET				431.88			431.88
MOBILE PHONE				144.00			144.00
RENT				2.00			2.00
RATES
GAS				670.15			670.15
ELEC				540.52			540.52
W/RATES				207.72			207.72
WASTE CHGS				55.00			55.00
BUILD INSCE				890.59			890.59
Bank Charges						69.00	69.00
MISC				551.89			551.89
				8,407.51			8,476.51