## ## ## ## ## |ecti|ve|s|an||d Activities||| |---|---|---|---|---|---|---|---| |||||||SORP reference|| |Summary
ofthe purposes
of the Charity as set out in||||||Para 1.1T|1.To hold and manage
the property for
the
purposes ofa village
hall for the use| |its governing||||document|||ofthe
inhabitants
ofthe area to their| ||||||||benefit
without
distinction
ofsex, sexual| ||||||||orientation,
age, disability,
nationality,| ||||||||race,
colour, or political, religious,
or| ||||||||other
opinions,
including
use ofthe| ||||||||property for meetings,
lectures and| ||||||||classes or other
forms ofrecreation
and| ||||||||leisure-time
occupation
in the interests of| ||||||||social welfare
and with the object of| ||||||||improving
the
conditions
of life for the| ||||||||said inhabitants.
However, the Trustees| ||||||||will follow all stated Government| ||||||||guidelines
on the mitigation
of political| ||||||||extremism.| ||||||||2.To further or benefit the inhabitants
in| ||||||||the communityl
area by providing
grants| ||||||||to voluntary
organisations
with the object| ||||||||of improving
conditions of life for those| ||||||||inhabitants
utilising the services of said| ||||||||organisations.| |Summary
activities||ofthe main
in relation to||||Para 1.17and
1.19|The main activities ofthe Charity
continue to be the provision
and| |those|purposes||||for the||maintenance
offacilities for the| |public|benefit,||||in||community
of Bulphan
in the County of| |particular,|||the||activities,||Thurrock. This specifically
includes the| |projects or|||||||internal care ofthe| |services||identified
in|||||community's
village hall building
and the| |the accounts.|||||||provision
ofservices
in that building,
and| ||||||||leasing out the village shop attached to| ||||||||the
hall.| ||||||||The Trustees are committed
to enabling| ||||||||as many people as possible to access| ||||||||the
facilities provided
by the village hail.| |Statement
confirming
whether
the
Trustees
have
had
regard
to the
guidance
issued
by the|Statement
confirming
whether
the
Trustees
have
had
regard
to the
guidance
issued
by the|Statement
confirming
whether
the
Trustees
have
had
regard
to the
guidance
issued
by the|Statement
confirming
whether
the
Trustees
have
had
regard
to the
guidance
issued
by the|Statement
confirming
whether
the
Trustees
have
had
regard
to the
guidance
issued
by the|Statement
confirming
whether
the
Trustees
have
had
regard
to the
guidance
issued
by the|Statement
confirming
whether
the
Trustees
have
had
regard
to the
guidance
issued
by the|Para 1.18|We have considered
the Charity
Commission's
guidance
(in general) on
the
importance
and provision of public
benefit to and within the Community
and|We have considered
the Charity
Commission's
guidance
(in general) on
the
importance
and provision of public
benefit to and within the Community
and|| |---|---|---|---|---|---|---|---|---|---|---| |Charity||||||||have
reviewed
the Charity's
objects|and|| |Commission|||on|public||||activities
for the year to ensure||| |benefit||||||||compliance
with this guidance.
The||| |||||||||Charity carries out these
objects by;||| |||||||||~ making a commitment
to make|the|| |||||||||hall available
every day ofthe week||| |||||||||at affordable rates, with specific||| |||||||||subsidised
charges to smaller||| |||||||||and
local community
groups||| |||||||||~maintaining
the building's
facilities||| |||||||||to a proper standard,
ensuring||| |||||||||compliance
with relevant
legislation||~| |||||||||ensuring
proper management
ofthe||| |||||||||organisation's
finances,
with||| |||||||||budgeting
and detailed
analysis||| |||||||||and
review, thus ensuring
long||| |||||||||term||| |||||||||stability for the hall's activities||| |||||||||~supporting
initiatives to provide|new|| |||||||||and existing activities
in the hall.||| |itional|information|||||foptional)||||| |ma|choose to|||include further|||statements|where relevant about:||| ||||||||SORP reference|||| |Policy|on|grant making|||||Para 1.38|Grant making
will be done on an 'as|and|| |||||||||when basis* taking
into account income||| |||||||||and
expenditure
projections||| |Policy|on|social|||||Para 1.38|Our policy on social investment
has at||| |investment|||including|||||its heart complete
inclusion
with all||| |program
related
investment||||||||stated
policies and guidance
and we
will strive to achieve this common||| |||||||||objective.||| |Contribution|||made||by||Para 1.38|The Trustees are very grateful to the||| |volunteers||||||||volunteers
who have helped them
in|the|| |||||||||maintenance
and management
ofthe||| |||||||||village
hall during the year. These||| |||||||||include
members
of Bulphan
in Bloom,||| |||||||||who help
tend the gardens
and local||| |||||||||amenity spaces and, also, the||| |||||||||volunteers
who run the
Community||| |||||||||Cafe.||| |Other||||||||||| ## ## ||||||SORP reference|| |---|---|---|---|---|---|---| |Summary||ofthe main|||Para 1.20|The Trustees are pleased
with the hall's| |achievements|||ofthe|||performance
over the course of2020/2i.| |Charity,||identifying||the||Demand for hiring the building
continues| |difference||the|Charity's|||to be maintained
and running
costs have| |work|has|made to the||||been covered.| |circumstances
of its
beneficiaries
and any
wider
benefits to society||||||Special events and regular classes held
in the hall have attracted
large numbers
of visitors to the Hall when
not in| |as a|whole.|||||lockdown.| |||||||The hall continued
to host a Community| |||||||Cafe twice a week, which included 6| |||||||hours
a week attendance
by an| |||||||Outreach
Post Office. The hall is a| |||||||Licensed| |||||||Premises. The hall has been closed for| |||||||large parts ofthe year, on government| |||||||advice, because ofthe coronavirus| |||||||pandemic.
Local government
subsidies| |||||||have allowed the Hall to continue
funding| |||||||overhead costs in challenging| |||||||circumstances.
Our major project this| |||||||year has been the improvement
ofthe| |||||||areas outside the Hall, including
a| |||||||complete
re-surfacing
ofthe car park.| |||||||The shop continues
to be a great asset| |||||||to the residents
in these difficult
times.| |Additional
information|Additional
information|(optional)|(optional)||||||| |---|---|---|---|---|---|---|---|---|---| |You ma
choose|to include||further|statements|where|relevant|about:||| |Achievements|against|||Para 1.41|During the||year we have specifically||| |objectives set|||||addressed||specific governance||issues| ||||||and|have|adopted changes|and|| ||||||procedures||commensurate|with|this| ||||||objective.||||| |Performance|||of|Para 1.41|N/A||||| |fundraising|activities||||||||| |against objectives||set|||||||| |Investment||||Para 1.41|N/A||||| |performance|against||||||||| |objectives|||||||||| |Other|||||||||| |nancial
Review|||||| |---|---|---|---|---|---| |Review ofthe Charity's
financial
position at the
end
ofthe period|Para 1.21|The Trustees are happy
with the
outcome
for this financial year.|||| |Statement
explaining
the
policy for holding|Para 1.22|Bulphan
Village
Hall CIO has agreed to
set aside appropriate
reserves for future|||| |reserves
stating why
they are held||planned
improvements
works: These reserves|||and emergency
are invested| |||prudently|and attract a small amount of||| |||interest,|but are|readily|accessible.| |Amount ofreserves
held|Para 1.22|See Accounts|||| |Reasons for holding|Para 1.22|N/A|||| |zero reserves|||||| |Details offund materially|Para 1.24|N/A|||| |in deficit|||||| |Explanation
ofany|Para 1.23|None|||| |uncertainties
about the|||||| |Charity continuing
as|||||| |a going concern|||||| |Additional|Additional|information|information|information|(optional)||| |---|---|---|---|---|---|---|---| |You ma||choose||to include further||statements|where relevant about:| |The|Charity's|||principal||Para 1.47|Income from the hire ofthe building| |sources of|||funds||||was severely reduced
but local| |(including|||any||||government
subsidies
filled the gap.| |fundraising)|||||||A donation
provided
the funds to re-| ||||||||surface the car park.| ||||||||Shop rental income was received from| ||||||||August 2020 and this enabled the| ||||||||Trustees to approve the part repayment| ||||||||of private loans that had helped to fund| ||||||||the shop building costs.| |Investment|||policy and|||Para 1.46|Bulphan
Village Hall CIO has agreed to| |objectives||||including|||set aside appropriate
reserves for future| |any|social||investment||||planned
improvements
and emergency| |policy||adopted|||||works: these reserves are invested| ||||||||prudently
and whilst the attract a| ||||||||negligible
amount of interest, they are| ||||||||readily
accessible and are consistent| ||||||||with the agreed investment
risk profile| |A description
ofthe
principal
risks facing the
Charity|A description
ofthe
principal
risks facing the
Charity|A description
ofthe
principal
risks facing the
Charity|Para 1.46|The Trustees heed advice given by
RCCE and Thurrock Council regarding
major risks
and procedures
to manage|The Trustees heed advice given by
RCCE and Thurrock Council regarding
major risks
and procedures
to manage| |---|---|---|---|---|---| |||||them.|| |||||The principal
risk facing the Trustees|| |||||was the lockdown for much ofthis|| |||||financial
year, and whether
all haII|| |||||users would be able to return when|| |||||restrictions
were lifted and under what|| |||||conditions.|| |Other||||N/a|| |ructure,
Governance|||and INana|ement|| |Description
of Charity's||||Community
based amenity
provision|| |trusts:|||||| |Type ofgoverning
document
(trust deed,|||Para 1.25|Association
(Incorporated)|| |royal charter)|||||| |How is the Charity|||Para 1.25|CIO|| |constituted?|||||| |(e.g. unincorporated|||||| |association,
CIO)|||||| |Trustee selection
methods
including
details
ofany
constitutional
provisions e.g. election to|||Para 1.25|Up to 5elected by residents
attending
Bulphan
Village
Hall CIO Annual
Meeting,
up to 5 appointed
by voluntary
community
organisations
using|| |post or name of any||||Bulphan
Village
Hall
and operating|in| |person or body entitled||to||Bulphan,
currently
Bulphan
Village|| |appoint one or more||||Community
Forum,
Toddler Club, Short|| |Trustees||||Mat Bowls Club, Bulphan
in Bloom and|| |||||Women's
Institute.|| ## |Policies and|||Para 1.51|Training for Trustees is offered| |---|---|---|---|---| |procedures|adopted|||via RCCE. In addition,
the| |for the induction||and||Charity has implemented
new| |training
ofTrustees||||governance
procedures
this| |||||year and will continue to add| |||||further as time
progresses.| |The Charity's|||Para 1.51|Bulphan
Village Hall CIO works with|| |---|---|---|---|---|---| |organisational||structure||the
wider network ofthe Rural|| |and any wider||network||Community
Council ofEssex.|| |with which the||Charity|||| |works|||||| |Relationship|with any||Para 1.51|The Charity has a close working|| |related parties||||relationship
with Bulphan
Village|| |||||Community
Forum.|| |||||Thurrock
Council owns the hall and|site,| |||||which includes a recreation
ground|and| |||||car park. Division ofresponsibility|| |||||between
Thurrock Council and Bulphan|| |||||Village Hall
CIO Trustees is set out|in| |||||the Lease made
12th June 2019.|| |Other||||N/A|| |Reference|and Administrative
details|and Administrative
details|and Administrative
details|and Administrative
details| |---|---|---|---|---| |Charity name|||Bulphan|Village Hall CIO| |Other name|the Charity uses||Bulphan|Village Hall| |Registered|Charity|number|1173308|| |Charity's
principal||address|Bulphan|Village Hall, Church Road, Bulphan, Essex| ||||RM14|3RU| |fthe Chari
Trust|ees who mana eth|e Chari||| |---|---|---|---|---| |Trustee name|Office {ifany)|Dates acted ifnot
for whole year|Name
of
person
body)
entitled|{or
to| ||||appoint trustee
(if|any)| |Diane Perkins|Chair||Members of Bulphan|| ||||Village
Community|| ||||Forum|| |Janet McCheyne|Secretary||Members of Bulphan|Wl| |John Mumford|Treasurer|24~ September 2020—|Members of Bulphan|in| |||31"March 2021|Bloom|| |Patricia Rampling|Vice-chair||Members of Bulphan|| ||||Short
Mat Bowls Club|| |Iris Aedy|Iris Aedy||Residents
attending|the| |---|---|---|---|---| ||||Annual
General
Meeting|| ||||of Bulphan
Village
Hall|| ||||CIO|| |David Hale||3"April 2020—24~|Residents
attending|the| |||September 2020|Annual
General
Meeting of|| ||||Bulphan
Village Hall|CIO| |Steven|Nicholls||Co-opted trustee|| |Angela|Kemp|1"April 2020—24'"
September 2020|Residents
attending
the
Annual
General
Meeting of|| ||||Bulphan
Village Hall|CIO| |Michelle|Hatch||Members of Bulphan|| ||||Toddler
Club|| |Funds held as custodian|Trustees on behalf ofothers| |---|---| |Description
ofthe|N/A| |assets
held in this|| |capacity|| |Name and objects ofthe|N/A| |Charity on whose behalf|| |the assets are held and|| |how this
fall within the|| |custodian
Charity*s|| |objects|| |Details ofarrangements|N/A| |for safe custody and|| |segregation
ofsuch|| |assets
from the|| |Charity's
own|| |assets|| ## ## ## |BULPHAN VI|LLA|GE H|ALL INCOME R EXPENDITUR|E REPORT|||| |---|---|---|---|---|---|---|---| |||||Barelays||CAF|Total| |||Year ended 31/03/21||f||f|f| |Hall Income||||924.75|||924.75| |Shop Build Refund from CAF||||2,504.04|||2,504.04| |Covid Grants||||24,843.71|||24,843.71| |Bank Interest||||2.44|||2.44| |Shop Rent||||||4,699.98|4,699.98| |Donation||||||24,000.00|24,000.00| |Total income||||28,274.94||28,699.98|56,974.92| |Expenditure|(see|below for detail)||8,407.51|-|69.00|8,476.51| |Hire Refund||||1,016.75|||1,016.75| |Shop Costs||||||36,138.68|- 36,138.68| |Total Expenditure||||9,424.26|-|36,207.68|— 45,631.94| |Excess Income over Expenditure||||18,850.68|-|7,507.70|11,342.98| |BALANCE SHEET||AS AT31/03/21|||||| |||||Barelays||CAF|Total| |||||f||f|f| |Reserves brought||forward 01/04/20||3,413.70||5,166.26|8,579.96| |Excess/(deficit) ofincome||||18,850.68|—|7,507.70|11,342.98| |Reserves at 31/03/21||||22,264.38|-|2,341.44|19,922.94| |RESERVES MADE||UP|OF:||||| |Current account||at 31/03/21||15,205.11||3,732.30|18,937.41| |Deposit account||31/03/21||7,059.27|||7,059.27| |VAT Rebate/Liability|||Due|||73.74|73.?4| |Less Loans Owing||||||6,000.00|6,000.00| |||||22,264.38||2,341.44|19,922.94| |EXPENDITURE ANALYSIS|||||||| |MANAGER||||1,325.00|||1,325.00| |OPEN/CLOSE||||210.00|||210.00| |BOOKINGS||||775.00|||775.00| |HALL MATERIALS||||574.91|||574.91| |HALL REPAIRS||||878.85|||878.85| |CLEANING||||1,030.00|||1,030.00| |WINDOWS||||120.00|||120.00| |INTERNET||||431.88|||431.88| |MOBILE PHONE||||144.00|||144.00| |RENT||||2.00|||2.00| |RATES|||||||| |GAS||||670.15|||670.15| |ELEC||||540.52|||540.52| |W/RATES||||207.72|||207.72| |WASTE CHGS||||55.00|||55.00| |BUILD INSCE||||890.59|||890.59| |Bank Charges||||||69.00|69.00| |MISC||||551.89|||551.89| |||||8,407.51|||8,476.51|