Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ MOTUS members of On accounts for the year 05/04/2022 Charity no 1173277 ended (if any) Set out on pages 3 - 13 I report to the trustees on my examination of the accounts of the above charity for the year ended 05/04/2022. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 31/01/2023
Signed: Name: Michael Emery ACA Relevant professional ICAEW qualification(s) or body (if any): Address: 22 St John Street, Newport Pagnell, Buckinghamshire, MK16 8HJ
1
Oct 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
N/A
2
Oct 2018
IER
Trustees’ Annual Report for the period
From 06/04/2021 (period start date) To
05/04/2022 (period end date)
Charity name: MOTUS
Charity registration number: 1173277
Objectives and Activities
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SORP reference
Summary of the purposes of Para 1.17 The advancement of education for the public
the charity as set out in its benefit in the art of dance in its many forms by
governing document fostering and promoting understanding and
appreciation of dance.
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| Objectives and Activities | Objectives and Activities | Objectives and Activities |
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document Para 1.17 The advancement of education for the public benefit in the art of dance in its many forms by fostering and promoting understanding and appreciation of dance. |
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| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The provision of performances, workshops, classes and seminars; and offering inclusive and accessible events in and around Milton Keynes. Motus's main activity is to offer seasonal dance programmes throughout Milton Keynes. This has been delivered throughout 2021 - 2022 by providing: - Youth dance workshops in schools and within the community - Two festivals within the main shopping centre in Milton Keynes with a free to attend policy to open-up access for all. This included work from Gravity & Levity, Autin Dance Theatre, James Wilton, Kapow Dance Circus, Richard Chappell Dance, alongside youth mentoring performance opportunities where young people were partnered with professional artists to deliver a series of solos alongside the professional programme - entitled ‘stand’. We also curated a community stage from local artists/arts businesses and companies. - Professional shows within professional venues at affordable ticket prices to include ‘The Band’ by Levantes Dance Theatre, Jose Agudo’s ‘Carmen’ and Mapdance. - Platforms for youth performances in a safe and covid safe environment. This included over 200participants in our |
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| annual youth dance event ‘Jump Start’ hosted at The Venue MK. - Opportunities to take part in workshops from touring professional companies and through visiting guest artists to include Charlie Morrissey, Jose Agudo, and Mapdance. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | N/A |
| Other | N/A |
4
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We had high engagement to our activities this year to include: - School workshops with visiting companies including Mapdance and Jose Agudo’s ‘Carmen’ - Engagement in high profile, collaborative platforms for the community and professional artists to include ‘Spring’ in 2022. - Delivery of youth dance through our youth dance company ‘MYDC’ within the community and with strong links to local programming theatre ‘The Venue MK’. - Delivery of jump start 2021 at The Venue MK with an evening programme of youth dance work alongside daytime workshops for young people under 18. - Free attendance opportunities to high quality programmes of work in The Centre:mk shopping areas to include multiple touring companies who tour work nationally and internationally. - Mentoring of young people coupled with professional artists in our Centre:mk programme. - Continued development of our website and marketing campaigns to reach communities and those currently not attending/participating. - Continued delivery of our ‘adjustments’ programme for artists to share work for feedback for further development in order to tour / share repertoire in public domain. This was hosted by the MK Gallery as one of the first pieces of live performances; alongside an opportunity to engage digitally, followingthe covidpandemic. |
Additional information (optional) You may choose to include further statements where relevant about:
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N/A
Achievements against Para 1.41
objectives set
N/A
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| Performance of fundraising activities against objectives set |
Para 1.41 | |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
6
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity’s payments exceed its receipts by £20,089 for the year ended 05/04/2022. At the year end, total cash funds stand at £34,565 of which £11,591 are unrestricted. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity's reserve policy is to have reserves in the region of between £2,000-£10,000. This reserve is to cover the commitments of programme delivery committed to for a further three months. The charity is not office based and does not have anyoverheads. |
| Amount of reserves held | Para 1.22 | £11,591 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | There are no funds materially in deficit at 05/04/2022. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern nor any significant areas of uncertainty that affect the carryingvalue of assets held bythe charity. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Principal sources of funding: - Arts Council England - Leche Trust - The D’Oyly Carte Trust - Milton Keynes Community Foundation - Walton Community Council - Milton Keynes Council For Organisational Development - Central Milton Keynes Council |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other | N/A |
7
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Written constitution as amended on 12/01/2022. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is established as a CIO Foundation registered on 05/06/2017. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. Apart from the first charity trustees, every trustee must be appointed for a term of three years, with an option for re-election, by a resolution passed at a properly convened meeting of the charity trustees. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The charity trustees, via the secretary, will make available to each new trustee on his or her first appointment, a copy of the current version of the constitution and a copy of the CIO's latest trustee's annual report and statement of accounts. Alongside this will be policy documents made available as listed here: https://www.motusdance.co.uk/policies-1 |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | N/A |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
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Reference and Administrative details
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Charity name MOTUS
Other name the charity uses N/A
Registered charity number 1173277
Charity’s principal address 6 The Close, Weston Road, Ravenstone, Nr Olney, Milton
Keynes, MK46 5AJ
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Michael James Treasurer N/A Board of trustees
1
Davenport
Sarah May Secretary N/A Board of trustees
2
Bridgman
3 David Ingram Board member N/A Board of trustees
4 Simon Wright Chair Resigned August 2022 Board of trustees
Rosalind Mary Board member N/A Board of trustees
5
Stoddart
Kevin Edward Board member N/A Board of trustees
6
Turner
Veronica Ann Board member N/A Board of trustees
7 Kimbell
Kate Eleanor Board member N/A Board of trustees
8 Harrison
Stephen Darby Board member N/A Board of trustees
9
10 Lady Rima Scott Board member Resigned August 2022 Board of trustees
Lucy Christine Chair From 11/07/2022 Board of trustees
11
Davies
12
13
14
15
16
17
18
19
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20
Corporate trustees – names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser | ||
| N/A | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| Helen Parlor (Artistic Director) |
10
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A Other optional information N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
11
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MOTUS 1173277
Receipts and payments accounts CC16a
For the period 06/04/2021 05/04/2022
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grants 6,020 106,242 - 112,262 90,945
Donations 449 282 - 731 76
Other 463 3,342 - 3,805 3,500
- - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 6,932 ] 109,866 - 116,798 94,521
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 6,932 109,866 - 116,798 94,521
A3 Payments
Administrative costs 495 1,321 - 1,816 555
Advertising and marketing 926 14,124 - 15,050 4,810
Corporate development - 3,350 - 3,350 -
Artistic director - 29,683 - 29,683 10,762
Artists fees and insights 1,541 37,289 - 38,830 16,561
Freelance staff - 294 - 294 8,897
Travel and subsistence 78 2,501 - 2,579 4,124
Board development 1,000 - - 1,000 -
Accountancy and bookkeeping 2,503 - - 2,503 120
Equipment for festivals 1,241 1,140 - 2,381 -
Equipment and venue hire 345 6,795 - 7,140 570
Family show 362 11,833 - 12,195 -
Fundraising - 10,505 - 10,505 -
Membership fees 110 - - 110 112
Technical support - 2,059 - 2,059 80
Youth & Outreach - 4,937 - 4,937 -
Dedications - 2,055 - 2,055 -
Design - 200 - 200 -
Evaluation - 200 - 200 -
Insurance - - - - 948
- - - - -
Sub total [ 8,601 ] 128,286 - 136,887 47,539
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 8,601 128,286 - 136,887 47,539
Net of receipts/(payments) - 1,669 - 18,420 - - 20,089 46,982
A5 Transfers between funds - - - - -
A6 Cash funds last year end 13,260 41,394 - 54,654 7,672
Cash funds this year end 11,591 22,974 - 34,565 54,654
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CCXX R12 accounts (SS)
01/02/2023
12
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Cash held in bank accounts Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 11,591 22,974 - - - - 11,591 22,974 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval |
CCXX R13 accounts (SS)
01/02/2023
13