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Cylch Meithrin Evan James

Annual Report – Adroddiad Blynyddol September 2022-August 2023 Charity Number: 1173261 Rhif Elusen: 1173261

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Objectives

The objects of Cylch Meithrin Evan James are to provide care and advance the education of children under 4 years of age in the Pontypridd area of Rhondda Cynon Taff through the medium of the Welsh language.
This is done by:
a) Providing and facilitating safe and engaging play and educational activities;
b) Arranging other charitable activities in order to help parents .
support their children's education

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Cylch attendance and purpose

The charity has been successful in providing educational activities for between 40 and 60 children between September 2022 and August 2023. During this period there were on average 30 full time children 3- 10
4 years attending 'wrap around care' and part-time places in the morning sessions for ages 2-3 years. The sessions between 1pm and 3pm provide the children with opportunities to learn through play and are consistent with the themes within the school's nursery sessions in the morning, in keeping with the principles of the Foundation Phase.
In addition to the Morning and afternoon sessions, Clwb Cylch is now the only after school childcare provider at Ysgol Evan James, offering wrap around childcare for Children from 3.15-5pm.
The Cylch as now registered as a formal provider of education. The process to achieve this status required intensive preparation and provision of evidence of quality. Due to being an education provider registered with the Education Authority and with Estyn, as well as a being registered with the Care Inspectorate for Wales as a care provider, the Cylch is able to provide the whole 30 hour funded experience for the children in our care who are 3 years of age.

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Staffing

7 Permanent members of staff

Angharad Cullimore Cylch Leader

Rhianydd Thornton Deputy Leader

Zoe Carne Acting Deputy Leader (maternity cover) – Part time member off staff

Lois Allison Cylch assistant

Teigan Newman Cylch assistant

Morgan Roberts Cylch assistant

Laura Martin Deputy of Afterschool Club

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Training

Training	Number of practitioners required per setting	Names of Practitioners attended training
Outdoor Learning in the new curriculum	Backfill Provided- £100 per practitioner on completion course	Angharad Cullimore Teigan Newman
Planning in the moment with Anna Ephgrave	Backfill provided- £100 per practitioner on completion of course	Angharad Cullimore Rhianydd thornton
Hwb online training- Curriculum for non-maintained nursery settings	Free online course	Angharad Cullimore Rhianydd Thornton Morgan Roberts Teigan Newman Zoe Carne
First Aid	Free training provided by RCT	Angharad cullimore Rhianydd Thornton
Safeguarding	Free Training provided by RCT	Teigan Newman Lois Allison Rhianydd Thornton
Planning Training- Cluster groups	Run by RCt educational officer	Angharad Cullimore Rhianydd Thornton

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Activities

Activities 114aPU Ff£llry ¢ l¥:

Activities IKF,A .1111 u ljxt. 'I'lhey liuil u Ivvk viilijie V4'&MI pknil

Gwobiaul Wa LwThng and Devd4) Activities hth'n EMJrn th0cVInIaf thfh*S](ythTaf '

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Activities

Throughout the year we Celebrate many things, through creating, learning and going out and about.

Celebrating New starters
Birthdays
Easter, Halloween, Bonfire night, Remembrance day,Christmas, Diwali, World Book Day, Children in Need.
Change in the seasons
We attended a Dewin and Doti festival in the Nearby park
Tedi Bears Picnic in the Town's Park
The local Park in Pwllgwaun (usually to walk the dog and feed the birds where we made bird feeders)
● Nose 2 Toes Yoga came to visit
Debutots (specific themed interactive story telling sessions)
Babis Bach (bilingual musics sessions and storytelling through music)
Trip to the shops to purchase ingredients and ice lolly for a treat.
Creating shopping lists for Miss Cullimore (sending her to ikea) and then helping build our new furniture.
Nominated for an award for learning and development By Mudiad Meithrin
Awarded The nursery of the year South West wales by Mudiad Meithrin

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Finances

Income of £137724.1k was received during the period of 01/09/2022 to 31/08/2023. This included, RCT free childcare income, Edenred private fees, WG childcare offer income and RCT education funding.
Expenses including wages were , subscription costs, mobile phones, rent, IT costs, accounting costs and supplies including snacks and arts and craft and educational materials and depreciation were £135k. The purchase of stationery and daily supplies are controlled by the Cylch leader and any substantial purchases approved by the trustees. (over £200). It was decided in year to re-invest income earned over the last few years into the Cylch setting in furniture upgrades and play equipment. This has updated some of our more dated furniture and play equipment.
It has been decided that a contingency fund of £30,000 will be retained at all times in order to ensure that staff wages, any rent outstanding and any administration fees should be covered in the event of the closure of the Cylch, we have managed to sustain this throughout the pandemic by closely monitoring expenditure and with the provision of equipment from Rhondda Cynon Taf.
Invoicing and payments are managed via the Family App, automatic invoicing and contactless payment has made the managing of payments much easier and not required the handling of any cash, cheques or paperwork. The family app is also used as a contact point for parents and carers with the staff and to update them with any information.
Our payroll is processed externally by Alan Newland and Co. in Pontypridd. They administer all our payroll requirements and reporting to HMRC, including our end of year payroll submissions.
Our Annual accounts audit if carried out by RH Jeffs and Rowe based in Pontypridd
During this financial period expenses increased from previous year as we have re-invested in the Cylch setting by upgrading furniture and equipment. The setting is equipped to an excellent standard and this gives the children attending a great experience in the Cylch.

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Future Plans

Attend local Welsh language events
More staff training and team building in-house activities
● Adapt areas for more learning opportunities in line with the new curriculum
Off- site educational trips where possible

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Associated Professional Bodies

CSSIW

Welsh Government office

Rhydycar Business Park

Merthyr Tydfil

CF48 1UZ

Mudiad Meithrin

Y Ganolfan Integredig ,

Boulevard De Saint Brieuc ,

Aberystwyth

SY23 1PD

Alan Newland and Co-Payroll services

19 Gelliwastad Road,

Pontypridd

CF37 2BW

RH Jeffs and Rowe

Accountants

27/28 Gelliwastad Road

Pontypridd

CF37 2BW

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COVID FLOW CHART

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Policies

COVID RISK ASSESMENTS
CHILD PROTECTION
SUN PROTECTION
ASTHMA
HEALTHY EATING AND KEEPING FIT
PREVENTING CHILDREN FROM WANDERING / LOST CHILD
COMPLIMENTS AND COMPLAINTS
WHISTLEBLOWING
TRANSPORTING AND TRANSFERRING CHILDREN
EQUALITY AND DIVERSITY
CONFIDENTIALITY AND DATA PROTECTION INCLUSION AND
EQUAL OPPORTUNITIES DIGITAL IMAGES (Pictures and Videos) ADMISSIONS
SMOKE-FREE
E-SAFETY
LEAVING AND COLLECTING CHILDREN
LONE WORKING
THE WELSH LANGUAGE
HEALTH, SAFETY AND WELFARE
MEDICATION
NAPPY CHANGING
ILLESS , INFECTIOUS DISEASES AND ACCIDENTS STAFFING
POSITIVE BEHAVIOUR

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Annual Report Review

Agreed By: Rebecca Davies Date: 23-05-2024 Signature : Position: Trustee

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C.harily Regb$trAtion number 1173261 ( i'lch Ileithrin Ei'#n .l#me Independenl I,'IAmincr% Rep(Irl &

Ci'lch Iltiibrin Evan James C'hAriti' informatin TriislLLS ILifiL PJr RLhLLLa Dill'iL 173761 YsLlI)l (ji nradd Gi'inraLTh(J l..vdn Jainis l.'l()rdd Rhi)nddJ Ilonli i)ridd Cl.-37 1111.- Accountai)Is 11 I l .lells &. Roii'e l.iini(ed 27128 Gcll iiiaslad Koad Ponli pridd CF37 2HW Bankers Naiwest l Tal-l. Sii'eel Politi pridd CF37 411IJ

C.'I'lrh .Ileilhrin Ei'An.1ome8 Pxge ALLI)111)l&llll%' rLP(Irl IlJlaniL sliL'LI Niiles io Ilie I InanLidl 51aieiiien15

Independent Examiner's Report to the Trustees ofcylch Meithrin Evan James Charitable Company I report on the financial statements of the company for the period ended 31 August 2023 as set out on pages I to This report is made solely to the charity's trustees, as a body, in accordance with Seelion 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required to stale to them in this report and for no other purpose. To the fullest extent pemiitted by law, I do not accept or assu¢ responsibility to anyone other than the charity and the ¢harity's trusle¢s a5 a body, for my work, for this report, or for the opinions I have fornjed. Respective responsibillties of trustees and examiner The charity's trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of financial statements. The trustees consid¢r that an audit is not required for this year under Seclion 144 of the Charities Act 2011 ('the Charities A¢V) and that an independent examin&tion is needed. It is my responsibility to.. l) examine the financial st&tem¢nts under Section 145 of the Charities Act. 2) to follow the procedures laid down in th¢ General Directlons given by the Charity Commission under section 145(5)(b) of the Charities Act. and 3) to state wh¢r¢ particular matters have come to my attention. Basis of independent eiaminer's statement My examination was carried out in aceordan¢¢ with the general Directions given by the Charity Commission. An examination includes a review of the a¢couttting records kept by the charity and a comparison of the financial statements presented with those records. It &lso includes consideration of any unusual items or disclosures in the financial staten]entS and seeking explanations from you as trustees concerning any such matt¢rs. The procedures undertaken do not provsdc all the evidence that would be required in an audit, and consequently no opinion is given as lo whether the financial statements present a 'true and fair view, and the report is limited to thos¢ matters set out in the statement below. Independent ex#mineT'5 Statement In ¢onn¢clion with my examination, no matter has ¢ome to Tlly attention: l) Whi¢h gives me reasonable cause to believe that in, any material respect the requir¢ments.' to keep accounting records in accordance with section 130 of the Charities Act. and to prepare financial statements which accord with the &ccounting records and comply with the accounting requirem¢nts of the Charities Act have T]Ot been met- or 2) to which. in my opinion, attetttion should be drawn in order to enable a proper underslanding of the financial statements to be reached. Mr. R E Thomas Bsc FCA R H Jeffs & Row¢ Limit¢d 27128 G¢lliwastad Road Pontypridd 28 May 2024 Page I

C.i'lch .Ileithrin Ei'lln .l#mes Stxtcmtilt of FinAn¢i#l ,Iclii'itie.s ror ihe i'car to 31 ..lugu%t 2023 TvtAI i'exr ti) I"nre%lriel¢d Restrieted 3111111123 31 IIIB122 C hildLJrL .4r ILI% 117.74l) l ().y7 j 117.74Y 19.97) 4.If)i OIMI Income I,-ndoii nients 137.724 137.724 l?j_173 .xpenditure Cli(Irilahle ailii'iiies -xpei?ditui-e oli Chariiable thciii'iiies 13i.i()8 135.i68 114..i86 olal E'xpeiiditure 13i.i68 135_i68 114.i86 Illoi'emenl in total fuiid5 for Ihe I'eAr: et Inf oming IOutgoing} resources before transfers 2.li6 10.)87 .Net Intoming (Outgoing) resourcts 2.li6 2.li6 10.)87 Total Funds brought forii'AriJ 57,681 57,681 47.094 Total Funds cArried forii ard i9.837 59.837 i7.681 The stateinent ol- tinancial aciii.iti¢s InLliideq all 2ains and losses recognised In tlie l'ear. All incomino resaurces and I'esoLirces eipended delive trom L(Jntinuii)g activities.

Ci'lch Ileiihrin El'an ,lames C."hAriti' Regislrxtinll number 1173261 BalAii¢c sheet 2023 2022 l)r()pifli'. plani dnd LCiuipilni 27.(11111 l R.()?X C'iirrtiit.-l.4%ct DLbi()r% 1.218 34.) 111 1.297 42.23) 3i.72X 43.532 C.'redilor¥: fi)Ilin due ii'ithin one i'e#r 13.4YI I 14.7791 Yel C'.urr¢iit J1%4¢1s 32.237 38.7)3 otAI ..Isscts l.e&s C'iirreTrt 59.837 i7.681 'he P unds of the C'hariti. Unre51ricled F"uiids 59,837 i7.681 Total Chariti. Fund5 59,837 i7.681 The note on pages 4 - 6 lorm pan ot these accounts. The tinancial statements iiere approi'ed bi the Trustee Board on and .signed on its behalf b f£4£cLA 04 I C) P#kWL. 3

Ci'lch .Iltithrin Ei'An JAmes ote% to thc finAn¢iMI sl#temeMts fnr the }'cAr ended 31 Augus12023 ,Icfountiiig p(>licies .4cenunting cnni'entinn The I InaiiLial siaieininiq hai-e been prLpared iindL'r iliL hisli)ric(Il LO%t ci)iivenlic)n will) ilLm% reL()oni.4L'd at Li)%t (Ir IriinkiLlI()n i-aluL LinlLs% (Ithi'nii%L slalLd In IIIL rilLvani ni)ILl%l l() IhL%L &lLI(iunis. TliL' %iJiidJrd api)liiJblL in iliL I IK diid RipiihliL Ill. IrLliiiid l FRI 111211%SULd (Iii I h .ILilI' ?1114 aiid tliL l-'IllilllL l£il RLI)iirlinL Si&iiidJrd iipp1iLablL iii IhL Ilnilld Kingd()In and RLpiihliL i?I' Irilaiid I l.-R% rLLiiidiiiiJ 17()jlll? L()IILLrii tioii C"I'lLh MLiilirin l..i'aii JillllLS_ hL'lli() a fL!?l%tLfLd Lhiirily. d()LS ni)1 allrJLt IiiLoniL tax on 11% IliLI)iiiini rL4É)IifiL£ Income & F-ndoii'ments All 11)ic)i))e Is recOli15ed once Ilie iharils hus enliileineni lo Ihe incoine. it is probiible Iliai ihe inLoiiie li ill he reLieved ciiid ihe a1i71)unl ol. incoine receivable C£in be Iiieasuied reliabli.. Donaiions are reLooiiised iihen ilie charii), has been nolil led in wriling ol- boih Ihe ai1)ouiit aiid settleiiient date Distribuiion Incoine is laken Inlo accounl on the date paid inlo Ihe charities bank acioiint. Fund ..Iccounting The uiirestricied funds ol-the cliariN" comprise those monies which are available to be used to¥i"ards the meeting of the charitable objeciii'es ot the chariii. at the diserelion of the Trustees. The restricted tunds are Inoiiies raised or received tor a specific purpose and accounted lor iii accordance ii.ith il)e donors iiiiposed condiiions The charity received no reslricied lunding during ihe 'ear. Expenditllre Liahilitie% are recnoiiised as eKpendiiure as so()n as there is a legal or con8lyiiclive nbli?ation coiiiiiiiitiiio ilie Ll)ariiK In Ihai e.xpeiidiiiii.e. li Is probable ihat 8eiilemenl 111 be required ai)d Ihe aiiioLIII1 ol'the ohlioation can be measLired reliabli.. All eii)enditure i.s accounted lor on an accruals basis.

C.')'Ith Ileithrin El'an Jame$ tes to the fin#ncixl stAtemtnt% for the )'eAr ended 31 August 2023 Tan2ible filed 174sets #nd depreci8linn DL'I)rLLlclti()ii 1% i)ri)i'id¢d di rdie% LalLiilaied to iirile ol-l- Ihe co81 less residiial value ol'e&lLh a%%et i)1 er Il% eii)eited Liseliil l ile. as l()Iloi¥'q'. jll /0 pl'r anniim i)n a reduiin(> h(11¢1llcL ha%is TIIL IILll41()n L()St% Lli<llgLd iii thL I'incinLial stiilLlllLli15 fLPTL%LllI tIiL Ll)ntribulii)n P&llcihlL" hi- Ihi. Iharil dLLI)LIIII (Il'Lr iIiL LiiipII)l LL.%' ''ILL Iii'L'% ()ii thL ha%1% i)I' d L(?ii%l<inl PLrLL'ntdgiL l)I' Lariiiiigis. Yei Iiif (Imiii&w Ilt%(iiirce 2U23 21122 3.786 3.(19 otxl resources expeiided 11x515 uf C'hArity .Illoc#tion OperAtin% C'.osts Goverma( e -I'utAI l'ear lo 31108123 31108122 Costs (lirectli. Allocxled to actii'ities Waoes and salarie5 Educational Resoiirces Renl pai'abl¢ Direcl Direci Direcl 101,069 20,935 3.128 101.069 20.93) 3.128 91.017 17.628 l.i84 125.132 12i.132 l Oi.229 Support costs allo¢#ted to aclii'itie5 Repairs and maintenance Adniinistraiion cosis Accountanci. Pai'roll Costs Depreciaiion Direci Direct Direct Direcl Direct 5.413 i,413 960 277 3.786 4.)23 960 182 3.691 960 277 3,786 9.199 1,237 10.436 9.3)7 134.331 1.237 13i.i68 114_i86

C)'Ith IIeithrin El'an .l#mes ntCS to ihe financial stAtemtnts for the )'eAr 31 August 21)23 Staff C'.nsls Total Tolal year I I'c#r l( 311118123 3111i8122 tiil'l'L()sl% duriiiL IIIL Ytar L()iiipfisLd ()l-IhL' l(Illc)ii ing. %iall-SaliifiLS aiid Exi)LIISL 7.683 3.3Xh 117.21411 3.719 91.1117 IhL YLdr dinc)LintLd l() ()121122 -.51. aliLI bi Jndli'%id liilli)Ii's.' L"hildLiirL ii(IrkLrs Nc) Iiiipl()i Ll Il'ils I)iiid £()O.IIUII c)r iii(IrL diiriiig Ihi Ylar 'lie'l'rLisleLS reLeii'ed iio rLIIILiiiei-IL lioii or bcnL.Iils in coiinectioii with ilie PL'rlorinancL' ol'IliLir diiliLS. iilmres. riltin2s Equipme1 Properti.. plant equipment -I'otal C05t Ai I Septeiiibei 202! Addilions 23.052 12.4)8 12.4)8 Ai 31 Augusi ?023 35,ilO 3i.ilo Depref iation Ai l September 2022 Charge tor the lear 4.124 3.786 4.124 3.786 Ai 31 August 2023 7,910 7.910 'et book i'Alues At 31 Augusl )093 27,600 27.600 Ai I September 2022 18.928 18.928 C)

Ci'lch lle11hri Evan James 'otes to the finAncial 51atemenls for the year ended 31 Augu.$t 2023 Debtor.$ 2023 2022 Qulsi(Inding lees 1.218 1.297 1.218 .2l)7 C.redi¢ors: amoiint4 falling diit 21123 2U22 ALLfiiiil% 3.4(}1 4.77 3,491 4.77 Profit Kesen'es (count -l-olxl ,It I September 2022 Prolii IOT ilie l'ear 57.681 2.li6 i7.681 ,li 31 ..lugusl 2023 i9.837 i9.837 IlnreslricledlRestrieled Funds In¢omin Ollgoing TraMsfcr5 Res0rr¢S Re$ourc¢5 01109122 31108123 Unresiricled Funds i7.681 137,724 1135,568} i9.837 57,681 137.724 {135.5681 i9.837 The charih. did noi hold ani" resiricied or endoii.ment funds during ihe Year. ,Inali'4is of l'et ..Issels bf lii'een FuJ)ds TotAI Ilnrestricled Tan2ible Fi.Ked As.8et L iirreiit As%eis C uirLiit Liabil iliL'S 27.61111 35.718 ?7.6110 3).7?8 13.4911 i9.837 i9.837 P#2e 7

C.harily Regb$trAtion number 1173261 ( i'lch Ileithrin Ei'#n .l#me Independenl I,'IAmincr% Rep(Irl &

C.'I'lrh .Ileilhrin Ei'An.1ome8 Pxge ALLI)111)l&llll%' rLP(Irl IlJlaniL sliL'LI Niiles io Ilie I InanLidl 51aieiiien15

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2023-08-31-accounts

Cylch Meithrin Evan James

Cylch attendance and purpose

Activities

Finances

Future Plans

CSSIW