# **Cylch Meithrin Evan James** **Annual Report – Adroddiad Blynyddol September 2022-August 2023 Charity Number: 1173261 Rhif Elusen: 1173261** **Objectives** - **The objects of Cylch Meithrin Evan James are to provide care and advance the education of children under 4 years of age in the Pontypridd area of Rhondda Cynon Taff through the medium of the Welsh language.** - **This is done by:** - **a) Providing and facilitating safe and engaging play and educational activities;** - **b) Arranging other charitable activities in order to help parents** . - **support their children's education** ## Cylch attendance and purpose - The charity has been successful in providing educational activities for between 40 and 60 children between September 2022 and August 2023. During this period there were on average 30 full time children 3- 10 - 4 years attending 'wrap around care' and part-time places in the morning sessions for ages 2-3 years. The sessions between 1pm and 3pm provide the children with opportunities to learn through play and are consistent with the themes within the school's nursery sessions in the morning, in keeping with the principles of the Foundation Phase. - In addition to the Morning and afternoon sessions, Clwb Cylch is now the only after school childcare provider at Ysgol Evan James, offering wrap around childcare for Children from 3.15-5pm. - The Cylch as now registered as a formal provider of education. The process to achieve this status required intensive preparation and provision of evidence of quality. Due to being an education provider registered with the Education Authority and with Estyn, as well as a being registered with the Care Inspectorate for Wales as a care provider, the Cylch is able to provide the whole 30 hour funded experience for the children in our care who are 3 years of age. Staffing **7 Permanent members of staff** Angharad Cullimore Cylch Leader Rhianydd Thornton Deputy Leader Zoe Carne Acting Deputy Leader (maternity cover) – Part time member off staff Lois Allison Cylch assistant Teigan Newman Cylch assistant Morgan Roberts Cylch assistant Laura Martin Deputy of Afterschool Club Training |**Training**|**Number of practitioners required per**
**setting**|**Names of Practitioners**
**attended training**| |---|---|---| |**Outdoor Learning in the new**
**curriculum**|**Backfill Provided- £100 per**
**practitioner on completion course**|**Angharad Cullimore**
**Teigan Newman**| |**Planning in the moment with**
**Anna Ephgrave**|**Backfill provided- £100 per**
**practitioner on completion of course**|**Angharad Cullimore**
**Rhianydd thornton**| |**Hwb online training- Curriculum**
**for non-maintained nursery**
**settings**|**Free online course**|**Angharad Cullimore**
**Rhianydd Thornton**
**Morgan Roberts**
**Teigan Newman**
**Zoe Carne**| |**First Aid**|**Free training provided by RCT**|**Angharad cullimore**
**Rhianydd Thornton**| |**Safeguarding**|**Free Training provided by RCT**|**Teigan Newman**
**Lois Allison**
**Rhianydd Thornton**| |**Planning Training- Cluster**
**groups**|**Run by RCt educational officer**|**Angharad Cullimore**
**Rhianydd Thornton**| Activities Activities 114aPU Ff£llry ¢ l¥: Activities IKF,A ￿.1111 u ljxt. 'I'lhey liuil u Ivvk viilijie V4'&MI pknil Gwobiaul Wa LwThng and Devd4) Activities hth'n EMJrn th￿0cVInIaf thfh*S](ythTaf ' ## Activities Throughout the year we Celebrate many things, through creating, learning and going out and about. - Celebrating New starters - Birthdays - Easter, Halloween, Bonfire night, Remembrance day,Christmas, Diwali, World Book Day, Children in Need. - Change in the seasons - We attended a Dewin and Doti festival in the Nearby park - Tedi Bears Picnic in the Town's Park - The local Park in Pwllgwaun (usually to walk the dog and feed the birds where we made bird feeders) - ● Nose 2 Toes Yoga came to visit - Debutots (specific themed interactive story telling sessions) - Babis Bach (bilingual musics sessions and storytelling through music) - Trip to the shops to purchase ingredients and ice lolly for a treat. - Creating shopping lists for Miss Cullimore (sending her to ikea) and then helping build our new furniture. - Nominated for an award for learning and development By Mudiad Meithrin - Awarded The nursery of the year South West wales by Mudiad Meithrin ## Finances - Income of £137724.1k was received during the period of 01/09/2022 to 31/08/2023. This included, RCT free childcare income, Edenred private fees, WG childcare offer income and RCT education funding. - Expenses including wages were , subscription costs, mobile phones, rent, IT costs, accounting costs and supplies including snacks and arts and craft and educational materials and depreciation were £135k. The purchase of stationery and daily supplies are controlled by the Cylch leader and any substantial purchases approved by the trustees. (over £200). It was decided in year to re-invest income earned over the last few years into the Cylch setting in furniture upgrades and play equipment. This has updated some of our more dated furniture and play equipment. - It has been decided that a contingency fund of £30,000 will be retained at all times in order to ensure that staff wages, any rent outstanding and any administration fees should be covered in the event of the closure of the Cylch, we have managed to sustain this throughout the pandemic by closely monitoring expenditure and with the provision of equipment from Rhondda Cynon Taf. - Invoicing and payments are managed via the Family App, automatic invoicing and contactless payment has made the managing of payments much easier and not required the handling of any cash, cheques or paperwork. The family app is also used as a contact point for parents and carers with the staff and to update them with any information. - Our payroll is processed externally by Alan Newland and Co. in Pontypridd. They administer all our payroll requirements and reporting to HMRC, including our end of year payroll submissions. - Our Annual accounts audit if carried out by RH Jeffs and Rowe based in Pontypridd - During this financial period expenses increased from previous year as we have re-invested in the Cylch setting by upgrading furniture and equipment. The setting is equipped to an excellent standard and this gives the children attending a great experience in the Cylch. ## Future Plans - Attend local Welsh language events - More staff training and team building in-house activities - ● Adapt areas for more learning opportunities in line with the new curriculum - Off- site educational trips where possible Associated Professional Bodies ## **CSSIW** **Welsh Government office** **Rhydycar Business Park** **Merthyr Tydfil** **CF48 1UZ** **Mudiad Meithrin** **Y Ganolfan Integredig** , **Boulevard De Saint Brieuc** , **Aberystwyth** **SY23 1PD** **Alan Newland and Co-Payroll services** **19 Gelliwastad Road,** **Pontypridd** **CF37 2BW** **RH Jeffs and Rowe** **Accountants** **27/28 Gelliwastad Road** **Pontypridd** **CF37 2BW** - **COVID FLOW CHART** Policies - **COVID RISK ASSESMENTS** - **CHILD PROTECTION** - **SUN PROTECTION** - **ASTHMA** - **HEALTHY EATING AND KEEPING FIT** - **PREVENTING CHILDREN FROM WANDERING / LOST CHILD** - **COMPLIMENTS AND COMPLAINTS** - **WHISTLEBLOWING** - **TRANSPORTING AND TRANSFERRING CHILDREN** - **EQUALITY AND DIVERSITY** - **CONFIDENTIALITY AND DATA PROTECTION INCLUSION AND** - **EQUAL OPPORTUNITIES DIGITAL IMAGES (Pictures and Videos) ADMISSIONS** - **SMOKE-FREE** - **E-SAFETY** - **LEAVING AND COLLECTING CHILDREN** - **LONE WORKING** - **THE WELSH LANGUAGE** - **HEALTH, SAFETY AND WELFARE** - **MEDICATION** - **NAPPY CHANGING** - **ILLESS** , **INFECTIOUS DISEASES AND ACCIDENTS STAFFING** - **POSITIVE BEHAVIOUR** Annual Report Review Agreed By: Rebecca Davies Date: 23-05-2024 Signature : Position: Trustee C.harily Regb$trAtion number 1173261 ( i'lch Ileithrin Ei'#n .l#me Independenl I,'IAmincr% Rep(Irl & Ci'lch Iltiibrin Evan James C'hAriti' informati￿n TriislLLS ILifiL PJr RLhLLLa Dill'iL 173761 YsLlI)l (ji nradd Gi'inraLTh(J l..vdn Jainis l.'l()rdd Rhi)nddJ Ilonli i)ridd Cl.-37 1111.- Accountai)Is 11 I l .lells &. Roii'e l.iini(ed 27128 Gcll iiiaslad Koad Ponli pridd CF37 2HW Bankers Naiwest l Tal-l. Sii'eel Politi pridd CF37 411IJ C.'I'lrh .Ileilhrin Ei'An.1ome8 Pxge ALLI)111)l&llll%' rLP(Irl IlJlaniL sliL'LI Niiles io Ilie I InanLidl 51aieiiien15 Independent Examiner's Report to the Trustees ofcylch Meithrin Evan James Charitable Company I report on the financial statements of the company for the period ended 31 August 2023 as set out on pages I to This report is made solely to the charity's trustees, as a body, in accordance with Seelion 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required to stale to them in this report and for no other purpose. To the fullest extent pemiitted by law, I do not accept or assu￿¢ responsibility to anyone other than the charity and the ¢harity's trusle¢s a5 a body, for my work, for this report, or for the opinions I have fornjed. Respective responsibillties of trustees and examiner The charity's trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of financial statements. The trustees consid¢r that an audit is not required for this year under Seclion 144 of the Charities Act 2011 ('the Charities A¢V) and that an independent examin&tion is needed. It is my responsibility to.. l) examine the financial st&tem¢nts under Section 145 of the Charities Act. 2) to follow the procedures laid down in th¢ General Directlons given by the Charity Commission under section 145(5)(b) of the Charities Act. and 3) to state wh¢r¢ particular matters have come to my attention. Basis of independent eiaminer's statement My examination was carried out in aceordan¢¢ with the general Directions given by the Charity Commission. An examination includes a review of the a¢couttting records kept by the charity and a comparison of the financial statements presented with those records. It &lso includes consideration of any unusual items or disclosures in the financial staten]entS and seeking explanations from you as trustees concerning any such matt¢rs. The procedures undertaken do not provsdc all the evidence that would be required in an audit, and consequently no opinion is given as lo whether the financial statements present a 'true and fair view, and the report is limited to thos¢ matters set out in the statement below. Independent ex#mineT'5 Statement In ¢onn¢clion with my examination, no matter has ¢ome to Tlly attention: l) Whi¢h gives me reasonable cause to believe that in, any material respect the requir¢ments.' to keep accounting records in accordance with section 130 of the Charities Act. and to prepare financial statements which accord with the &ccounting records and comply with the accounting requirem¢nts of the Charities Act have T]Ot been met- or 2) to which. in my opinion, attetttion should be drawn in order to enable a proper underslanding of the financial statements to be reached. Mr. R E Thomas Bsc FCA R H Jeffs & Row¢ Limit¢d 27128 G¢lliwastad Road Pontypridd 28 May 2024 Page I C.i'lch .Ileithrin Ei'lln .l#mes Stxtcmtilt of FinAn¢i#l ,Iclii'itie.s ror ihe i'car to 31 ..lugu%t 2023 TvtAI i'exr ti) I"nre%lriel¢d Restrieted 3111111123 31 IIIB122 C hildLJrL .4￿r￿ ILI% 117.74l) l ().y7 j 117.74Y 19.97) 4.If)i OIMI Income I,-ndoii nients 137.724 137.724 l?j_173 .xpenditure Cli(Irilahle ailii'iiies -xpei?ditui-e oli Chariiable thciii'iiies 13i.i()8 135.i68 114..i86 olal E'xpeiiditure 13i.i68 135_i68 114.i86 Illoi'emenl in total fuiid5 for Ihe I'eAr: et Inf oming IOutgoing} resources before transfers 2.li6 10.)87 .Net Intoming (Outgoing) resourcts 2.li6 2.li6 10.)87 Total Funds brought forii'AriJ 57,681 57,681 47.094 Total Funds cArried forii ard i9.837 59.837 i7.681 The stateinent ol- tinancial aciii.iti¢s InLliideq all 2ains and losses recognised In tlie l'ear. All incomino resaurces and I'esoLirces eipended delive trom L(Jntinuii)g activities. Ci'lch Ileiihrin El'an ,lames C."hAriti' Regislrxtinll number 1173261 BalAii¢c sheet 2023 2022 l)r()pifli'. plani dnd LCiuipi￿lni 27.(11111 l R.()?X C'iirrtiit.-l.4%ct DLbi()r% 1.218 34.) 111 1.297 42.23) 3i.72X 43.532 C.'redilor¥: fi)Ilin due ii'ithin one i'e#r 13.4YI I 14.7791 Yel C'.urr¢iit J1%4¢1s 32.237 38.7)3 otAI ..Isscts l.e&s C'iirreTrt 59.837 i7.681 'he P unds of the C'hariti. Unre51ricled F"uiids 59,837 i7.681 Total Chariti. Fund5 59,837 i7.681 The note on pages 4 - 6 lorm pan ot these accounts. The tinancial statements iiere approi'ed bi the Trustee Board on and .signed on its behalf b f£4£cLA 04 ￿ I C) P#kWL. 3 Ci'lch .Iltithrin Ei'An JAmes ote% to thc finAn¢iMI sl#temeMts fnr the }'cAr ended 31 Augus12023 ,Icfountiiig p(>licies .4cenunting cnni'entinn The I InaiiLial siaieininiq hai-e been prLpared iindL'r iliL hisli)ric(Il LO%t ci)iivenlic)n will) ilLm% reL()oni.4L'd at Li)%t (Ir IriinkiLlI()n i-aluL LinlLs% (Ithi'nii%L slalLd In IIIL rilLvani ni)ILl%l l() IhL%L &lLI(iunis. TliL' %iJiidJrd api)liiJblL in iliL I IK diid RipiihliL Ill. IrLliiiid l FRI 111211%SULd (Iii I h .ILilI' ?1114 aiid tliL l-'IllilllL l£il RLI)iirlinL Si&iiidJrd iipp1iLablL iii IhL Ilnilld Kingd()In and RLpiihliL i?I' Irilaiid I l.-R% rLLiiidiiiiJ 17()jlll? L()IILLrii tioii C"I'lLh MLiilirin l..i'aii JillllLS_ hL'lli() a fL!?l%tLfLd Lhiirily. d()LS ni)1 allrJLt IiiLoniL tax on 11% IliLI)iiiini rL4É)IifiL£ Income & F-ndoii'ments All 11)ic)i))e Is recO￿li15ed once Ilie iharils hus enliileineni lo Ihe incoine. it is probiible Iliai ihe inLoiiie li ill he reLieved ciiid ihe a1i71)unl ol. incoine receivable C£in be Iiieasuied reliabli.. Donaiions are reLooiiised iihen ilie charii), has been nolil led in wriling ol- boih Ihe ai1)ouiit aiid settleiiient date Distribuiion Incoine is laken Inlo accounl on the date paid inlo Ihe charities bank acioiint. Fund ..Iccounting The uiirestricied funds ol-the cliariN" comprise those monies which are available to be used to¥i"ards the meeting of the charitable objeciii'es ot the chariii. at the diserelion of the Trustees. The restricted tunds are Inoiiies raised or received tor a specific purpose and accounted lor iii accordance ii.ith il)e donors iiiiposed condiiions The charity received no reslricied lunding during ihe 'ear. Expenditllre Liahilitie% are recnoiiised as eKpendiiure as so()n as there is a legal or con8lyiiclive nbli?ation coiiiiiiiitiiio ilie Ll)ariiK In Ihai e.xpeiidiiiii.e. li Is probable ihat 8eiilemenl ￿111 be required ai)d Ihe aiiioLIII1 ol'the ohlioation can be measLired reliabli.. All eii)enditure i.s accounted lor on an accruals basis. C.')'Ith Ileithrin El'an Jame$ tes to the fin#ncixl stAtemtnt% for the )'eAr ended 31 August 2023 Tan2ible filed 174sets #nd depreci8linn DL'I)rLLlclti()ii 1% i)ri)i'id¢d di rdie% LalLiilaied to iirile ol-l- Ihe co81 less residiial value ol'e&lLh a%%et i)1 er Il% eii)eited Liseliil l ile. as l()Iloi¥'q'. jll /0 pl'r anniim i)n a reduiin(> h(11¢1llcL ha%is TIIL IILll41()n L()St% Llilicies .4cenunting cnni'entinn The I InaiiLial siaieininiq hai-e been prLpared iindL'r iliL hisli)ric(Il LO%t ci)iivenlic)n will) ilLm% reL()oni.4L'd at Li)%t (Ir IriinkiLlI()n i-aluL LinlLs% (Ithi'nii%L slalLd In IIIL rilLvani ni)ILl%l l() IhL%L &lLI(iunis. TliL' %iJiidJrd api)liiJblL in iliL I IK diid RipiihliL Ill. IrLliiiid l FRI 111211%SULd (Iii I h .ILilI' ?1114 aiid tliL l-'IllilllL l£il RLI)iirlinL Si&iiidJrd iipp1iLablL iii IhL Ilnilld Kingd()In and RLpiihliL i?I' Irilaiid I l.-R% rLLiiidiiiiJ 17()jlll? L()IILLrii tioii C"I'lLh MLiilirin l..i'aii JillllLS_ hL'lli() a fL!?l%tLfLd Lhiirily. d()LS ni)1 allrJLt IiiLoniL tax on 11% IliLI)iiiini rL4É)IifiL£ Income & F-ndoii'ments All 11)ic)i))e Is recO￿li15ed once Ilie iharils hus enliileineni lo Ihe incoine. it is probiible Iliai ihe inLoiiie li ill he reLieved ciiid ihe a1i71)unl ol. incoine receivable C£in be Iiieasuied reliabli.. Donaiions are reLooiiised iihen ilie charii), has been nolil led in wriling ol- boih Ihe ai1)ouiit aiid settleiiient date Distribuiion Incoine is laken Inlo accounl on the date paid inlo Ihe charities bank acioiint. Fund ..Iccounting The uiirestricied funds ol-the cliariN" comprise those monies which are available to be used to¥i"ards the meeting of the charitable objeciii'es ot the chariii. at the diserelion of the Trustees. The restricted tunds are Inoiiies raised or received tor a specific purpose and accounted lor iii accordance ii.ith il)e donors iiiiposed condiiions The charity received no reslricied lunding during ihe 'ear. Expenditllre Liahilitie% are recnoiiised as eKpendiiure as so()n as there is a legal or con8lyiiclive nbli?ation coiiiiiiiitiiio ilie Ll)ariiK In Ihai e.xpeiidiiiii.e. li Is probable ihat 8eiilemenl ￿111 be required ai)d Ihe aiiioLIII1 ol'the ohlioation can be measLired reliabli.. All eii)enditure i.s accounted lor on an accruals basis. C.')'Ith Ileithrin El'an Jame$ tes to the fin#ncixl stAtemtnt% for the )'eAr ended 31 August 2023 Tan2ible filed 174sets #nd depreci8linn DL'I)rLLlclti()ii 1% i)ri)i'id¢d di rdie% LalLiilaied to iirile ol-l- Ihe co81 less residiial value ol'e&lLh a%%et i)1 er Il% eii)eited Liseliil l ile. as l()Iloi¥'q'. jll /0 pl'r anniim i)n a reduiin(> h(11¢1llcL ha%is TIIL IILll41()n L()St% Lli