Trustees’ Annual Report for the period
From Dec 2019 Period start date To Period end date
Nov 2020
Charity name: Our Villages Crawcrook and Greenside CIO
Charity registration number: 1173252
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote the conservation, protection & improvement of the natural and physical environment by mobilising volunteers & raising awareness of local issues, taking care to include all members of the community. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Main activities are Improving the environment, education. Litter Picking, Dog Fouling awareness & education, Maintaining public green areas. We aim to develop capacity & skills of disadvantages sections of the community, to help them to participate more fullyin local society. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that they have complied with the requirements of Section 4 of the Charities Act. This is standard item on our monthly agenda. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We are volunteer run and led, drawn from the local community. Our initiatives and activities are drawn from the local community. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our dog fouling initiative has led to a far greater awareness of the issue, & there has been a big reduction of offences. Our monthly Litter Picking events have encouraged a large number of people to get involved both at the event and individually, using our equipment, at times more suitable to themselves resulting in the villages being noticeably cleaner, with residents aware of the part they can play. Open spaces have improved greatly through our volunteers maintaining the flower beds both in the park and along the road sides, throughout the year. Many residents, especially the elderly, comment on how lovely it looks. Local school children have been involved in bulb planting sessions, to encourage them, from an early age, to value their local environment and the benefits of nature. We have seen an increase in the number of volunteers through all these areas. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | As shown on our accounts, attached, we are in a strong financial position and the Finance Report is included in all monthly meeting agendas, where we look, in detail, at all financial issues & discuss any new spending requirements. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The funds are held to cover a minimum of 6 months of operational & planned community projects, in the event of any unexpected loss of income or unforeseen expenditure that may occur |
| Amount of reserves held | Para 1.22 | Monies held for unrestricted purposes at 30th November 2020 were £256 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our funds are raised from a variety of sources. Donations, community events and activities and applying for grants. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | We have developed a membership process to ensure that we attract people with the correct range of skills required. We carry out an assessment of the skills of the trustees and look to recruit and encourage new members where necessary to fill any gaps. Any new members & volunteers are asked to apply in an open & fairprocess. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | We have introduced a Safeguarding Policy which is read and agreed by all Trustees |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Our Villages Crawcrook & Greenside |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1173252 |
| Charity’s principal address | 9 Wesley Mount, Crawcrook Ryton Tyne and Wear NE40 4XB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Barbara Williams | Chair | |||
| Caroline James | Treasurer | |||
| Helen Haran | Vice-Chair | |||
| Susan Welch | ||||
| Ruth Barker | ||||
| Margaret Laraway | ||||
| Nick Worboys | ||||
| Stuart Lowerson | January2020 | |||
| Trustees | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how these falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) CJames Full name(s) Caroline Margaret James Position (eg Secretary, Treasurer Chair, etc) Date 25/09/2021
OUR VILLAGES CRAWCROOK AND GREENSIDE CIO
GREENSIDE CIO 1173252 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/12/2019 30/11/2020 ~~a~~
Section A Receipts and payments
| Unrestricted funds |
Restricted funds |
Endowment funds |
Endowment funds |
Total funds | Last year | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||||
| Donations | 738 | - | - | - | 738 | 7,290 | |||||
| Grants | - | - | - | - | - | - | |||||
| FundraisingEvents | 2,140 | - | - | - | 2,140 | 7,214 | |||||
| Community | 1,909 | - | - | - | 1,909 | - | |||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| Sub total(Gross income for AR) |
(Gross income for AR) |
4,787 | - | - | - | 4,787 | 14,504 | ||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 4,787 - - 4,787 14,504 ~~S555~~ |
|||||||||||
| A3 Payments | |||||||||||
| Cost of Fundraising Events | 596 | - | - | - | 596 | 7,460 | |||||
| CommunityProjectExpenses | 6,197 | 2,635 | - | - | 8,832 | 3,141 | |||||
| Advertising | - | - | - | - | - | 225 | |||||
| Insurance | 403 | - | - | - | 403 | 403 | |||||
| Print, Postage and Stationery | 84 | - | - | - | 84 | 178 | |||||
| Website Costs | - | - | - | - | - | 82 | |||||
| AccountancyFees | - | - | - | - | - | 510 | |||||
| Professional Fees | - | - | - | - | - | - | |||||
| Donations | 150 | - | - | - | 150 | 350 | |||||
| **Sub total ** | 7,431 | 2,635 | - | - | 10,066 | 12,349 | |||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 7,431 2,635 - 10,066 12,349 ~~===~~ |
|||||||||||
| Net of receipts/(payments) - 2,644 - 2,635 - - 5,279 2,155 A5 Transfers between funds - 7,793 7,793 - - - A6 Cash funds last year end 10,693 9,747 - 20,440 18,285 Cash funds this year end 256 14,905 - 15,161 20,440 ~~===>~~ |
CCXX R1 accounts (SS)
14/07/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Bank Balance Cash held Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 22 14,905 234 - - - 256 14,905 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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CCXX R2 accounts (SS)
14/07/2021
2