## **Trustees’ Annual Report for the period** ## **From Dec 2019 Period start date To Period end date** ## **Nov 2020** ## **Charity name: Our Villages Crawcrook and Greenside CIO** ## **Charity registration number: 1173252** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the conservation, protection &
improvement of the natural and physical
environment by mobilising volunteers & raising
awareness of local issues, taking care to
include all members of the community.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Main activities are Improving the environment,
education. Litter Picking, Dog Fouling
awareness & education, Maintaining public
green areas. We aim to develop capacity &
skills of disadvantages sections of the
community, to help them to participate more
fullyin local society.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have complied
with the requirements of Section 4 of the
Charities Act. This is standard item on our
monthly agenda.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|We are volunteer run and led, drawn from the
local community. Our initiatives and activities
are drawn from the local community.| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our dog fouling initiative has led to a far
greater awareness of the issue, & there has
been a big reduction of offences. Our monthly
Litter Picking events have encouraged a large
number of people to get involved both at the
event and individually, using our equipment, at
times more suitable to themselves resulting in
the villages being noticeably cleaner, with
residents aware of the part they can play.
Open spaces have improved greatly through
our volunteers maintaining the flower beds
both in the park and along the road sides,
throughout the year. Many residents,
especially the elderly, comment on how lovely
it looks. Local school children have been
involved in bulb planting sessions, to
encourage them, from an early age, to value
their local environment and the benefits of
nature. We have seen an increase in the
number of volunteers through all these areas.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|As shown on our accounts, attached, we are in
a strong financial position and the Finance
Report is included in all monthly meeting
agendas, where we look, in detail, at all
financial issues & discuss any new spending
requirements.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The funds are held to cover a minimum of 6
months of operational & planned community
projects, in the event of any unexpected loss of
income or unforeseen expenditure that may
occur| |Amount of reserves held|Para 1.22|Monies held for unrestricted purposes at 30th
November 2020 were £256| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our funds are raised from a variety of sources.
Donations, community events and activities
and applying for grants.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**N/A**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|We have developed a membership process to
ensure that we attract people with the correct
range of skills required. We carry out an
assessment of the skills of the trustees and
look to recruit and encourage new members
where necessary to fill any gaps. Any new
members & volunteers are asked to apply in an
open & fairprocess.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|We have introduced a Safeguarding Policy
which is read and agreed by all Trustees| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Our Villages Crawcrook & Greenside| |---|---| |Other name the charity uses|| |Registered charity number|1173252| |Charity’s principal address|9 Wesley Mount,
Crawcrook
Ryton
Tyne and Wear
NE40 4XB| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Barbara Williams|Chair||| ||Caroline James|Treasurer||| ||Helen Haran|Vice-Chair||| ||Susan Welch|||| ||Ruth Barker|||| ||Margaret Laraway|||| ||Nick Worboys|||| ||Stuart Lowerson||January2020|| |||||Trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how these falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** CJames **Full name(s)** Caroline Margaret James **Position (eg Secretary,** Treasurer **Chair, etc) Date** 25/09/2021 **OUR VILLAGES CRAWCROOK AND GREENSIDE CIO** **GREENSIDE CIO 1173252 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/12/2019 30/11/2020 ~~a~~ ## **Section A Receipts and payments** |||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**|**Endowment**
**funds**||**Total funds**||**Last year**| |---|---|---|---|---|---|---|---|---|---|---|---| |||**to the nearest**
**£**|**to the nearest**|**to the nearest £**||**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||||| |Donations||**738**||**-**||**-**|**-**||**738**||**7,290**| |Grants||**-**||**-**||**-**|**-**||**-**||**-**| |FundraisingEvents||**2,140**||**-**||**-**|**-**||**2,140**||**7,214**| |Community||**1,909**||**-**||**-**|**-**||**1,909**||**-**| |||**-**||**-**||**-**|**-**||**-**||**-**| |||**-**||**-**||**-**|**-**||**-**||**-**| |||**-**||**-**||**-**|**-**||**-**||**-**| |||**-**||**-**||**-**|**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_|**4,787**||**-**||**-**|**-**||**4,787**||**14,504**| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**4,787**
**-**
**-**
**4,787**
**14,504**
~~S555~~|||||||||||| |**A3 Payments**|||||||||||| |Cost of Fundraising Events||**596**||**-**||**-**|**-**||**596**||**7,460**| |CommunityProjectExpenses||**6,197**||**2,635**||**-**|**-**||**8,832**||**3,141**| |Advertising||**-**||**-**||**-**|**-**||**-**||**225**| |Insurance||**403**||**-**||**-**|**-**||**403**||**403**| |Print, Postage and Stationery||**84**||**-**||**-**|**-**||**84**||**178**| |Website Costs||**-**||**-**||**-**|**-**||**-**||**82**| |AccountancyFees||**-**||**-**||**-**|**-**||**-**||**510**| |Professional Fees||**-**||**-**||**-**|**-**||**-**||**-**| |Donations||**150**||**-**||**-**|**-**||**150**||**350**| |**_Sub total_ **||**7,431**||**2,635**||**-**|**-**||**10,066**||**12,349**| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**7,431**
**2,635**
**-**
**10,066**
**12,349**
~~===~~|||||||||||| |**_Net of receipts/(payments)_**
**- 2,644**
**- 2,635**
**- - 5,279**
**2,155**
**A5 Transfers between funds**
**- 7,793**
**7,793**
**-**
**-**
**-**
**A6 Cash funds last year end**
**10,693**
**9,747**
**-**
**20,440**
**18,285**
**_Cash funds this year end_**
**256**
**14,905**
**- 15,161**
**20,440**
~~===>~~|||||||||||| CCXX R1 accounts (SS) 14/07/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank Balance
Cash held
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**22**
**14,905**
**234**
**-**
**-**
**-**
**256**
**14,905**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 14/07/2021 2