Trustees report for Clopton Community Action Group Ma 2022 to June 2023
We have had a good year, and improvement in groups and regular users to the Ken Kennett Community Centre which the Trustees manage.
We ran a very successful fun day for the Community to which a 1,000 people, attended, we offered Face painting, Bungee run, Bouncy Castles and other attractions. We also invited local voluntary groups to come and meet the people of Clopton and let them know what is available in their local area.
We also had some improvements to the hall which were needed. We had a new fire Alarm and the hall was completely re-decorated to keep it looking fresh.
We also saw the introduction of a Community Builder/worker post, working with the Clopton and Bishopton halls to improve usage, to offer opportunities to the local community to get great community involvement.
Set up so far with the help of the community worker.
Net Zero Community Kitchen Clopton Connect meet every Friday Small Table Tennis group Leaflet drop to encourage more volunteers to help at the Ken Kennett Community Centre
Some new volunteers have joined the existing committee to help keep the hall running smoothly
All accounts are now up to date.
Jason Fojtik Chair for Clopton Community Action group
REGISTERED COMPANY NUMBER: CE010911 (England and Wales) REGISTERED CHARITY NUMBER: 1173179
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH MAY 2022 FOR Clopton Community Action Group
Patrick Jones FCA C Wiltshire & Co Chartered Accountants 17 Greenhill Street Stratford upon Avon Warwickshire CV37 6LF
Clopton Community Action Group
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH MAY 2022
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Page
Report of the Trustees 1
Independent Examiner's Report 2
Statement of Financial Activities 3
Balance Sheet 4 to 5
Notes to the Financial Statements 6 to 11
Detailed Statement of Financial Activities 12 to 13
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Clopton Community Action Group
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH MAY 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 5th May 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
CE010911 (England and Wales)
Registered Charity number
1173179
Registered office
12 Elm Road Stratford upon Avon Warwickshire CV37 0DQ
Trustees
J Fojtik L Mansfield C George
Independent examiner
Patrick Jones FCA C Wiltshire & Co Chartered Accountants 17 Greenhill Street Stratford upon Avon Warwickshire CV37 6LF
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Approved by order of the board of trustees on 3rd May 2023 and signed on its behalf by:
J Fojtik - Trustee
Page 1
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CLOPTON COMMUNITY ACTION GROUP
I report on the accounts of the company for the year ended 5th May 2022, which are set out on pages three to eleven.
Responsibilities and basis of report
As the charity's trustees (and also the directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independant examination, I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
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that accounting records were not kept as required by section 386 of the Companies Act 2006; or
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that the accounts do not accord with those records; or
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that the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland; or
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that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
Patrick Jones Chartered accountant Patrick Jones FCA C Wiltshire & Co Chartered Accountants 17 Greenhill Street Stratford upon Avon Warwickshire CV37 6LF
3rd May 2023
Page 2
Clopton Community Action Group
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH MAY 2022
| Unrestricted Restricted fund funds Notes £ £ INCOMING RESOURCES Incoming resources from generated funds Voluntary income - - Investment income 2 6,656 - Incoming resources from charitable activities Covid Support 2,667 - Arts Fund - - Total incoming resources 9,323 - RESOURCES EXPENDED Costs of generating funds Costs of generating voluntary income 9,596 - Activities for generating funds 3 14 - Charitable activities Arts Fund (50) 7,119 Governance costs 1,345 - Other resources expended (865) - Total resources expended 10,040 7,119 NET INCOMING/(OUTGOING) RESOURCES (717) (7,119) RECONCILIATION OF FUNDS Total funds brought forward 22,200 22,188 TOTAL FUNDS CARRIED FORWARD 21,483 15,069 |
2022 Total funds £ - 6,656 2,667 - 9,323 9,596 14 7,069 1,345 (865) 17,159 (7,836) 44,388 36,552 |
2021 Total funds £ 12,000 9,094 10,000 31,626 62,720 |
|---|---|---|
| 3,756 - 15,178 300 - 19,234 |
||
| 43,486 | ||
| 902 | ||
| 44,388 | ||
The notes form part of these financial statements
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Clopton Community Action Group
BALANCE SHEET AT 5TH MAY 2022
| Unrestricted Restricted fund funds Notes £ £ FIXED ASSETS Tangible assets 6 1,600 - CURRENT ASSETS Debtors 7 949 - Cash at bank 29,953 15,069 30,902 15,069 CREDITORS Amounts falling due within one year 8 (11,019) - NET CURRENT ASSETS 19,883 15,069 TOTAL ASSETS LESS CURRENT LIABILITIES 21,483 15,069 NET ASSETS 21,483 15,069 FUNDS 9 Unrestricted funds Restricted funds TOTAL FUNDS |
2022 Total funds £ 1,600 949 45,022 45,971 (11,019) 34,952 36,552 36,552 21,483 15,069 36,552 |
2021 Total funds £ 1,263 196 53,236 53,432 (10,307) 43,125 44,388 44,388 22,200 22,188 44,388 |
|---|---|---|
The notes form part of these financial statements
continued...
Page 4
Clopton Community Action Group
BALANCE SHEET - CONTINUED AT 5TH MAY 2022
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 5th May 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 5th May 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to charitable small companies and with the Financial Reporting Standard for Smaller Entities (effective January 2015).
The financial statements were approved by the Board of Trustees on 3rd May 2023 and were signed on its behalf by:
J Fojtik -Trustee
The notes form part of these financial statements
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Clopton Community Action Group
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH MAY 2022
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. INVESTMENT INCOME
| Rents received | 2022 £ 6,656 |
2021 £ 9,094 |
|---|---|---|
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Clopton Community Action Group
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2022
3. ACTIVITIES FOR GENERATING FUNDS
2022 2021 £ £ Support costs 14 - NET INCOMING/(OUTGOING) RESOURCES Net resources are stated after charging/(crediting): 2022 2021 £ £ Depreciation - owned assets 199 181
4. NET INCOMING/(OUTGOING) RESOURCES
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 5th May 2022 nor for the year ended 5th May 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 5th May 2022 nor for the year ended 5th May 2021.
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Clopton Community Action Group
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2022
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6. TANGIBLE FIXED ASSETS
Plant and
machinery
etc
£
COST
At 6th May 2021 1,650
Additions 536
At 5th May 2022 2,186
DEPRECIATION
At 6th May 2021 387
Charge for year 199
At 5th May 2022 586
NET BOOK VALUE
At 5th May 2022 1,600
At 5th May 2021 1,263
7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2022 2021
£ £
Trade debtors 445 165
Other debtors 504 31
949 196
8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2022 2021
£ £
Trade creditors 148 8
Other creditors 10,871 10,299
11,019 10,307
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Clopton Community Action Group
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2022
9. MOVEMENT IN FUNDS
| At 6.5.21 £ Unrestricted funds General fund 22,200 Restricted funds ChangeX Project 1,271 Digital Inclusion Project 2,160 Stratford Town Trust 1,300 Orbit Group 1,009 Arts Fund 16,448 |
Net movement in funds At 5.5.22 £ £ (717) 21,483 - 1,271 - 2,160 - 1,300 - 1,009 (7,119) 9,329 |
|---|---|
| 22,188 | (7,119) 15,069 |
| TOTAL FUNDS 44,388 |
(7,836) 36,552 |
| Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 9,323 Restricted funds Arts Fund - |
Resources Movement expended in funds £ £ (10,040) (717) (7,119) (7,119) |
| TOTAL FUNDS 9,323 |
(17,159) (7,836) |
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Clopton Community Action Group
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2022
9. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 6.5.20 £ Unrestricted Funds General fund (4,838) Restricted Funds ChangeX Project 1,271 Digital Inclusion Project 2,160 Stratford Town Trust 1,300 Orbit Group 1,009 Arts Fund - |
Net movement in funds £ 27,038 - - - - 16,448 |
Net movement in funds £ 27,038 - - - - 16,448 |
At 5.5.21 £ 22,200 1,271 2,160 1,300 1,009 16,448 |
|---|---|---|---|
| 5,740 | 16,448 | 22,188 | |
| TOTAL FUNDS 902 |
43,486 | 44,388 | |
| Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 31,094 Restricted funds Arts Fund 31,626 |
Resources expended £ (4,056) (15,178) |
Movement in funds £ 27,038 16,448 |
|
| TOTAL FUNDS 62,720 |
(19,234) | 43,486 | |
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Clopton Community Action Group
NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2022
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds ChangeX Project Digital Inclusion Project Stratford Town Trust Orbit Group Arts Fund |
At 6.5.20 £ (4,838) 1,271 2,160 1,300 1,009 - |
Net movement in funds At 5.5.22 £ £ 26,321 21,483 - 1,271 - 2,160 - 1,300 - 1,009 9,329 9,329 |
|---|---|---|
| 5,740 | 9,329 15,069 |
|
| TOTAL FUNDS | 902 | 35,650 36,552 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Arts Fund |
Incoming Resources Movement resources expended in funds £ £ £ 40,417 (14,096) 26,321 31,626 (22,297) 9,329 |
|---|---|
| TOTAL FUNDS | 72,043 (36,393) 35,650 |
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Clopton Community Action Group
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH MAY 2022
| INCOMING RESOURCES Voluntary income Grants Investment income Rents received Incoming resources from charitable activities Grants Covid grant SDC Total incoming resources RESOURCES EXPENDED Costs of generating voluntary income Rates and water Insurance Telephone and internet Postage and stationery Sundries Property costs Advertising Depreciation of tangible fixed assets Charitable activities Other project costs Governance costs Accountancy Legal fees |
2022 £ - 6,656 2,667 - 2,667 9,323 1,372 335 460 61 38 4,942 2,189 199 9,596 7,069 480 865 1,345 |
2021 £ |
|---|---|---|
| 12,000 | ||
| 9,094 | ||
| - 41,626 41,626 62,720 |
||
| 282 645 381 117 10 2,140 - 181 3,756 |
||
| 15,178 | ||
| 300 - 300 |
This page does not form part of the statutory financial statements
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Clopton Community Action Group
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH MAY 2022
| Other resources expended No description Support costs Other Paypal fees Total resources expended Net (expenditure)/income |
2022 £ (865) 14 17,159 (7,836) |
2021 £ |
|---|---|---|
| - | ||
| - | ||
| 19,234 | ||
| 43,486 | ||
This page does not form part of the statutory financial statements
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