Trustees report for Clopton Community Action Group Ma 2022 to June 2023 We have had a good year, and improvement in groups and regular users to the Ken Kennett Community Centre which the Trustees manage. We ran a very successful fun day for the Community to which a 1,000 people, attended, we offered Face painting, Bungee run, Bouncy Castles and other attractions. We also invited local voluntary groups to come and meet the people of Clopton and let them know what is available in their local area. We also had some improvements to the hall which were needed. We had a new fire Alarm and the hall was completely re-decorated to keep it looking fresh. We also saw the introduction of a Community Builder/worker post, working with the Clopton and Bishopton halls to improve usage, to offer opportunities to the local community to get great community involvement. Set up so far with the help of the community worker. Net Zero Community Kitchen Clopton Connect meet every Friday Small Table Tennis group Leaflet drop to encourage more volunteers to help at the Ken Kennett Community Centre Some new volunteers have joined the existing committee to help keep the hall running smoothly All accounts are now up to date. Jason Fojtik Chair for Clopton Community Action group **REGISTERED COMPANY NUMBER: CE010911 (England and Wales) REGISTERED CHARITY NUMBER: 1173179** **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH MAY 2022 FOR Clopton Community Action Group** Patrick Jones FCA C Wiltshire & Co Chartered Accountants 17 Greenhill Street Stratford upon Avon Warwickshire CV37 6LF **Clopton Community Action Group** **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH MAY 2022** **----- Start of picture text -----**
Page
Report of the Trustees 1
Independent Examiner's Report 2
Statement of Financial Activities 3
Balance Sheet 4 to 5
Notes to the Financial Statements 6 to 11
Detailed Statement of Financial Activities 12 to 13
**----- End of picture text -----**
**Clopton Community Action Group** **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH MAY 2022** The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 5th May 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** CE010911 (England and Wales) ## **Registered Charity number** 1173179 ## **Registered office** 12 Elm Road Stratford upon Avon Warwickshire CV37 0DQ ## **Trustees** J Fojtik L Mansfield C George ## **Independent examiner** Patrick Jones FCA C Wiltshire & Co Chartered Accountants 17 Greenhill Street Stratford upon Avon Warwickshire CV37 6LF ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Approved by order of the board of trustees on 3rd May 2023 and signed on its behalf by: J Fojtik - Trustee Page 1 **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CLOPTON COMMUNITY ACTION GROUP** I report on the accounts of the company for the year ended 5th May 2022, which are set out on pages three to eleven. ## **Responsibilities and basis of report** As the charity's trustees (and also the directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independant examination, I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. My role is to state whether any material matters have come to my attention giving me cause to believe: 1. that accounting records were not kept as required by section 386 of the Companies Act 2006; or 2. that the accounts do not accord with those records; or 3. that the accounts do not comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland; or 4. that there is further information needed for a proper understanding of the accounts. ## **Independent examiner's statement** I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention. Patrick Jones Chartered accountant Patrick Jones FCA C Wiltshire & Co Chartered Accountants 17 Greenhill Street Stratford upon Avon Warwickshire CV37 6LF 3rd May 2023 Page 2 **Clopton Community Action Group** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH MAY 2022** |Unrestricted
Restricted
fund
funds
Notes
£
£
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
-
-
Investment income
2
6,656
-
**Incoming resources from charitable**
**activities**
Covid Support
2,667
-
Arts Fund
-
-
**Total incoming resources**
9,323
-
**RESOURCES EXPENDED**
**Costs of generating funds**
Costs of generating voluntary income
9,596
-
Activities for generating funds
3
14
-
**Charitable activities**
Arts Fund
(50)
7,119
**Governance costs**
1,345
-
**Other resources expended**
(865)
-
**Total resources expended**
10,040
7,119
**NET INCOMING/(OUTGOING) RESOURCES**
(717)
(7,119)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
22,200
22,188
**TOTAL FUNDS CARRIED FORWARD**
21,483
15,069|2022
Total
funds
£
-
6,656
2,667
-
9,323
9,596
14
7,069
1,345
(865)
17,159
(7,836)
44,388
36,552|2021
Total
funds
£
12,000
9,094
10,000
31,626
62,720| |---|---|---| |||| |||3,756
-
15,178
300
-
19,234| |||| |||43,486| |||| |||| |||| |||902| |||| |||44,388| |||| The notes form part of these financial statements Page 3 **Clopton Community Action Group** ## **BALANCE SHEET AT 5TH MAY 2022** |Unrestricted
Restricted
fund
funds
Notes
£
£
**FIXED ASSETS**
Tangible assets
6
1,600
-
**CURRENT ASSETS**
Debtors
7
949
-
Cash at bank
29,953
15,069
30,902
15,069
**CREDITORS**
Amounts falling due within one year
8
(11,019)
-
**NET CURRENT ASSETS**
19,883
15,069
**TOTAL ASSETS LESS CURRENT LIABILITIES**
21,483
15,069
**NET ASSETS**
21,483
15,069
**FUNDS**
9
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|2022
Total
funds
£
1,600
949
45,022
45,971
(11,019)
34,952
36,552
36,552
21,483
15,069
36,552|2021
Total
funds
£
1,263
196
53,236
53,432
(10,307)
43,125
44,388
44,388
22,200
22,188
44,388| |---|---|---| The notes form part of these financial statements continued... Page 4 **Clopton Community Action Group** ## **BALANCE SHEET - CONTINUED AT 5TH MAY 2022** The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 5th May 2022. The members have not required the company to obtain an audit of its financial statements for the year ended 5th May 2022 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to charitable small companies and with the Financial Reporting Standard for Smaller Entities (effective January 2015). The financial statements were approved by the Board of Trustees on 3rd May 2023 and were signed on its behalf by: J Fojtik -Trustee The notes form part of these financial statements Page 5 **Clopton Community Action Group** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH MAY 2022** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **Incoming resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. INVESTMENT INCOME** |Rents received|2022
£
6,656|2021
£
9,094| |---|---|---| Page 6 **Clopton Community Action Group** **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2022** ## **3. ACTIVITIES FOR GENERATING FUNDS** 2022 2021 £ £ Support costs 14 - **NET INCOMING/(OUTGOING) RESOURCES** Net resources are stated after charging/(crediting): 2022 2021 £ £ Depreciation - owned assets 199 181 ## **4. NET INCOMING/(OUTGOING) RESOURCES** ## **5. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 5th May 2022 nor for the year ended 5th May 2021. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 5th May 2022 nor for the year ended 5th May 2021. Page 7 **Clopton Community Action Group** **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2022** **----- Start of picture text -----**
6. TANGIBLE FIXED ASSETS
Plant and
machinery
etc
£
COST
At 6th May 2021 1,650
Additions 536
At 5th May 2022 2,186
DEPRECIATION
At 6th May 2021 387
Charge for year 199
At 5th May 2022 586
NET BOOK VALUE
At 5th May 2022 1,600
At 5th May 2021 1,263
7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2022 2021
£ £
Trade debtors 445 165
Other debtors 504 31
949 196
8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2022 2021
£ £
Trade creditors 148 8
Other creditors 10,871 10,299
11,019 10,307
**----- End of picture text -----**
Page 8 **Clopton Community Action Group** **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2022** ## **9. MOVEMENT IN FUNDS** |At 6.5.21
£
**Unrestricted funds**
General fund
22,200
**Restricted funds**
ChangeX Project
1,271
Digital Inclusion Project
2,160
Stratford Town Trust
1,300
Orbit Group
1,009
Arts Fund
16,448|Net
movement in
funds
At 5.5.22
£
£
(717)
21,483
-
1,271
-
2,160
-
1,300
-
1,009
(7,119)
9,329| |---|---| |22,188|(7,119)
15,069| |**TOTAL FUNDS**
44,388|(7,836)
36,552| |Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
9,323
**Restricted funds**
Arts Fund
-|Resources
Movement
expended
in funds
£
£
(10,040)
(717)
(7,119)
(7,119)| |**TOTAL FUNDS**
9,323|(17,159)
(7,836)| Page 9 **Clopton Community Action Group** **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2022** ## **9. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** |At 6.5.20
£
**Unrestricted Funds**
General fund
(4,838)
**Restricted Funds**
ChangeX Project
1,271
Digital Inclusion Project
2,160
Stratford Town Trust
1,300
Orbit Group
1,009
Arts Fund
-|Net
movement in
funds
£
27,038
-
-
-
-
16,448|Net
movement in
funds
£
27,038
-
-
-
-
16,448|At 5.5.21
£
22,200
1,271
2,160
1,300
1,009
16,448| |---|---|---|---| |5,740||16,448|22,188| |**TOTAL FUNDS**
902||43,486|44,388| |Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
31,094
**Restricted funds**
Arts Fund
31,626||Resources
expended
£
(4,056)
(15,178)|Movement
in funds
£
27,038
16,448| |**TOTAL FUNDS**
62,720||(19,234)|43,486| ||||| Page 10 **Clopton Community Action Group** **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 5TH MAY 2022** ## **9. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined position is as follows: |**Unrestricted funds**
General fund
**Restricted funds**
ChangeX Project
Digital Inclusion Project
Stratford Town Trust
Orbit Group
Arts Fund|At 6.5.20
£
(4,838)
1,271
2,160
1,300
1,009
-|Net
movement in
funds
At 5.5.22
£
£
26,321
21,483
-
1,271
-
2,160
-
1,300
-
1,009
9,329
9,329| |---|---|---| ||5,740|9,329
15,069| |**TOTAL FUNDS**|902|35,650
36,552| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**Restricted funds**
Arts Fund|Incoming
Resources
Movement
resources
expended
in funds
£
£
£
40,417
(14,096)
26,321
31,626
(22,297)
9,329| |---|---| |**TOTAL FUNDS**|72,043
(36,393)
35,650| Page 11 **Clopton Community Action Group** **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH MAY 2022** |**INCOMING RESOURCES**
**Voluntary income**
Grants
**Investment income**
Rents received
**Incoming resources from charitable activities**
Grants
Covid grant SDC
**Total incoming resources**
**RESOURCES EXPENDED**
**Costs of generating voluntary income**
Rates and water
Insurance
Telephone and internet
Postage and stationery
Sundries
Property costs
Advertising
Depreciation of tangible fixed assets
**Charitable activities**
Other project costs
**Governance costs**
Accountancy
Legal fees|2022
£
-
6,656
2,667
-
2,667
9,323
1,372
335
460
61
38
4,942
2,189
199
9,596
7,069
480
865
1,345|2021
£| |---|---|---| |||| |||12,000| |||| |||9,094| |||| |||-
41,626
41,626
62,720| |||| |||282
645
381
117
10
2,140
-
181
3,756| |||| |||15,178| |||| |||300
-
300| This page does not form part of the statutory financial statements Page 12 **Clopton Community Action Group** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH MAY 2022** |**Other resources expended**
No description
**Support costs**
**Other**
Paypal fees
**Total resources expended**
**Net (expenditure)/income**|2022
£
(865)
14
17,159
(7,836)|2021
£| |---|---|---| |||| |||-| |||| |||-| |||19,234| |||| |||43,486| |||| This page does not form part of the statutory financial statements Page 13